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Find a TenderAwardedContract details notice
Published 30 Jul 2025, 14:04 BST

Official UK procurement notice

Provision of Funeral Arrangements Service

Official notice

Authority: Pembrokeshire County Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Community & Cultural Services (98) Delivery: Wales (UKL14)
Published estimate£120,000≈ £40k / year · £144,000 inc. VAT16.7% below published estimate
Submissions closed 27 Aug 2025awarded 23 Oct 2025
Awarded to Co-op Funeralcare
Contract term 3 yrsends 30 Sept 2028 · up to 30 Sept 2029 with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

Provision of Funeral Arrangements Service within Pembrokeshire. The service is for the disposal of deceased persons where there are no other arrangements being made for disposal.

CPV: Funeral and related services · Funeral supplies

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£120,000
Contract period: 1 Oct 2025 – 30 Sept 2028 (3 yrs) · up to 30 Sept 2029 with extensionsValue: £120,000 exc. VAT · £144,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Upon agreement of both parties.
39296000 Funeral supplies98370000 Funeral and related services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published sub-criteria (6)
  • Collection: 10%
  • Knowledge and Understanding: 10%
  • Dress Code: 4%
  • Documentation Processes: 4%
  • Safekeeping of Valuables: 2%
  • Price: 70%
Published award criteria (6)
  • Price: As Per Tender Docs.
  • Collection: As Per Tender Docs.
  • Knowledge and Understanding: As Per Tender Docs.
  • Dress Code: As Per Tender Docs.
  • Documentation Processes: As Per Tender Docs.
  • Safekeeping of Valuables: As Per Tender Docs.
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
30 Jul 2025, 14:04 BST
Last source update
4 Nov 2025, 15:15 GMT
Authority reference
PROC/2526/048
FTS notice number
2025/S 000-044294
Latest notice
Contract details notice (UK7)
Classification (CPV)
Funeral and related servicesFuneral supplies
Delivery area
Wales (UKL14)
Official registry OCID
ocds-h6vhtk-05691a Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
27 Aug 2025, 14:00 BST
Clarification deadline
21 Aug 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/web/login.shtml ↗

ITT_ 119031

Timeline

30 Jul 2025 → 4 Nov 2025 · 5 dates
  1. Tender notice published
    30 Jul 2025, 14:04 BST
  2. Clarification questions by
    21 Aug 2025, 12:00 BST
  3. Submission deadline
    27 Aug 2025, 14:00 BST
  4. Contract starts387 days ago
    1 Oct 2025, 00:00 BST
  5. Latest notice published353 days ago
    4 Nov 2025, 15:15 GMT

Notice history

3 events · 2 releases on Find a Tender · since 30 Jul 2025
  1. Tender notice published
    30 Jul 2025, 14:04 BST
    UK4
  2. Contract details notice published
    4 Nov 2025, 15:15 GMT
    UK7
  3. Status changed to complete
    4 Nov 2025, 15:15 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £100,0001 contract exc. VAT
Contracts signed 1latest 23 Oct 2025
Awarded toValueDateStatus
Co-op FuneralcareSME£100,000 †—Awarded

Contracts

  • Provision of Funeral Arrangements Service · Co-op FuneralcareSME

    Signed
    23 Oct 2025
    Value
    £100,000
    Period
    1 Nov 2025 – 31 Oct 2028 · up to 31 Oct 2029 with extensions
    Status
    active
    Extensions
    12 month extension option on the agreement of both parties.

Contracting authority & participating public bodies

Pembrokeshire County Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PYMR-6838-HZQY County Hall, Pembrokeshire, Wales, SA61 1TPContact email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender