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Find a TenderAwardedContract details notice
Published 1 Dec 2025, 10:17 GMT

Official UK procurement notice

Provision of Floral Displays in Aylesbury Town

Official notice

Authority: Aylesbury Town Council (Local council)

ServicesCompetitive flexible procedureAbove thresholdSME suitableVCSE suitable
Sectors: Agricultural, farming, fishing, forestry and related products (03)Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: South East (UKJ13)
Published estimate£312,105≈ £104k / year · £374,526 inc. VAT7.8% below published estimate
Submissions closed 23 Mar 2026awarded 23 Mar 2026
Awarded to WindowFlowers Limited
Contract term 3 yrsends 1 Jun 2029 · extension options published · starts 1 Jun 2026

What is being bought

Published requirement description

The Council requires a supplier to deliver on the following:

  • The design and supply of seasonal schemes (Summer and Winter) for a range of locations/planter types. Including hanging baskets, troughs and roundabouts.
  • The installation and timely delivery across the Town for the floral displays.
  • The full maintenance of the floral displays, including watering, feeding and deadheading.
  • Sustainability, with commitments to peat-free compost and pollinator friendly planting.

The successful tender was £287,809.15 excluding VAT over the three year term of this contract.

  • How the procedure runs: This Competitive Flexible Procedure will follow a multi-stage process. The procurement will begin with a participation stage that includes the Selection Questionnaire, ITT technical. Shortlisted suppliers will be invited to submit commercial and social value submissions as part of the tender stage. The highest scoring supplier following all evaluated stages will be recommended for award. Final checks and due diligence will be completed before contract award.

CPV: Agricultural and horticultural products · Bedding plants · Flower bulbs · Planting and maintenance services of green areas · Shrubs

The lotProcurement structure

single lot · value published
Lot #1Awarded 3 yrsSMEVCSEPublished value£312,105
Contract period: 1 Jun 2026 – 1 Jun 2029 (3 yrs)Value: £312,105 exc. VAT · £374,526 inc. VAT
Delivery: South EastEligibility: SME eligibleVCSE eligible
Extensions: The contract includes the ability for the Customer to request changes to the scope or delivery of the Services during the contract term. Such changes may relate to the design or nature of the Floral Displays, the Services delivered, associated costs, delivery timelines or other contractual provisions. Any change will only take effect once a formal Change Order has been prepared and signed by both parties. All changes will comply with Section 74 of the Procurement Act 2023 concerning permitted contract modifications. Where the Customer requests a change, the Supplier will prepare a draft Change Order within ten business days, outlining the impact on services, deliverables, costs and timelines. The Customer may then approve or reject the proposed Change Order. If not agreed, the matter may be escalated through the contract's dispute resolution procedure. The Supplier is not entitled to charge for preparing Change Orders requested by the Customer. In addition, the contract includes a permitted modification for variable quantities of hanging baskets required for local business uptake. This adjustment does not require a Change Order and will be managed in line with the provisions set out in Schedule 1.
03100000 Agricultural and horticultural products03451100 Bedding plants03451200 Flower bulbs03451300 Shrubs77310000 Planting and maintenance services of green areas

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 40%Social value: 10%
Published sub-criteria (3)
  • Quality: 50%
  • Commercial: 40%
  • Social: 10%
Published award criteria (3)
  • Commercial
  • Quality
  • Social
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
1 Dec 2025, 10:17 GMT
Last source update
8 Apr 2026, 09:33 BST
Award evaluation window
Submission end – 25 Mar 2026
FTS notice number
2025/S 000-078364
Latest notice
Contract details notice (UK7)
Classification (CPV)
Agricultural and horticultural productsBedding plantsFlower bulbsPlanting and maintenance services of green areasShrubs
Delivery area
South East (UKJ13)
Official registry OCID
ocds-h6vhtk-05ebac Find a Tender
How it runs

This Competitive Flexible Procedure will follow a multi-stage process. The procurement will begin with a participation stage that includes the Selection Questionnaire, ITT technical. Shortlisted suppliers will be invited to submit commercial and social value submissions as part of the tender stage. The highest scoring supplier following all evaluated stages will be recommended for award. Final checks and due diligence will be completed before contract award.

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Submission deadline
23 Mar 2026, 23:59 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

cimple.uk/detail/496859 ↗

Timeline

1 Dec 2025 → 1 Jun 2026 · 7 dates
  1. Tender notice published325 days ago
    1 Dec 2025, 10:17 GMT
  2. Submission deadline213 days ago
    23 Mar 2026, 23:59 GMT
  3. Assessment summaries sent213 days ago
    24 Mar 2026
  4. Award decision expected by211 days ago
    25 Mar 2026, 23:59 GMT
  5. Standstill ends203 days ago
    2 Apr 2026, 23:59 BST
  6. Latest notice published197 days ago
    8 Apr 2026, 09:33 BST
  7. Contract starts144 days ago
    1 Jun 2026, 00:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 1 Dec 2025
  1. Tender notice published
    1 Dec 2025, 10:17 GMT
    UK4
  2. Contract award notice published
    24 Mar 2026, 11:23 GMT
    UK6
  3. Status changed to complete
    24 Mar 2026, 11:23 GMT
  4. Contract signature expected
    3 Apr 2026, 23:59 BST
    scheduled
  5. Contract details notice published
    8 Apr 2026, 09:33 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £287,8091 award exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 7 Apr 2026
Awarded toValueDateStatus
WindowFlowers LimitedSMEProvision of Seasonal planting displays in Aylesbury Town1 Jun 2026 – 1 Jun 2029Options: This contract incorporates a permitted modification of the variable uptake of hanging baskets purchased by businesses throughout the Town. This figure is subject to change YoY, and has therefore been incorporated as a permitted modification. The pricing for this variable hanging basket has been incorporated into the commercial response and the submitted pricing from the successful bidder will be used throughout the contract term.£287,80923 Mar 2026Awarded

Contracts

  • Provision of Floral Displays in Aylesbury Town · WindowFlowers LimitedSME

    Signed
    7 Apr 2026
    Value
    £287,809
    Period
    1 Jun 2026 – 1 Jun 2029
    Status
    active
    Options
    This contract incorporates a permitted modification of the variable uptake of hanging baskets purchased by businesses throughout the Town. This figure is subject to change YoY, and has therefore been incorporated as a permitted modification. The pricing for this variable hanging basket has been incorporated into the commercial response and the submitted pricing from the successful bidder will be used throughout the contract term.

    No agreed KPIs: In line with section 52(1) of the Procurement Act 2023, as the estimated contract value is below £5 million these do not need to be published.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders10—

Contracting authority & participating public bodies

Aylesbury Town Council

Contracting authorityPublic authority - sub-central government GB-PPON: PYYT-4564-HNXJ Town Hall, 5 Church Street, Aylesbury, South East, HP20 2QPContact email

Bidders & participating suppliers

1 commercial party on the notice
  • WINDOWFLOWERS LIMITEDAwarded supplierGB-COH: 00427413GB-PPON: PWVH-2398-HVGQ Grove Road, Burnham, Slough, South East, SL1 8DTContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender