Official UK procurement notice
Provision of Fine Art Shipping Crates
Authority: National Galleries of Scotland
What is being bought
Published requirement descriptionThe Contract is for the hire and purchase of fine art shipping crates for National Galleries of Scotland (NGS) loans and touring exhibitions programme. The Supplier will provide crates for works of art as required by the NGS loans and touring exhibitions programme; and must ensure that crates provided meet the correct specification as set out in the Section 2 of the Invitation to Tender (ITT) document.
Crates for painting and works on paper will be hired for the duration of the loan or touring exhibition. These crates should be fully fitted out with foam ready for packing. Crates for sculptures are purchased and internal fit out is usually carried out by NGS technicians. T-frames may also be purchased where required.
The contract includes various crate and packing requirements, including painting crates, slotted crates for works on paper, bespoke sculpture and contemporary installation crates and T-frames.
Summary of scope of services include:
- To provide quotes for crates to be fitted out to technical dimensions and delivery and collection of crates as required;
- Invoicing crate hire or purchase costs directly to the borrower or their shipping agents;
- To incorporate new developments in crate hire products as they become available to the market;
- Provide a pro-active approach to environmental and sustainability criteria.
Full details of the Contract Requirements and Specification are detailed under Section 2 of the Invitation to Tender (ITT) document.
There is no commitment to a volume of work. Under this agreement, no minimum workload is guaranteed. Supplies will be agreed on an "as required" basis only.
The agreement will be non-exclusive i.e. NGS reserve the right, in certain circumstances, to procure out with the Contract Agreement, as and when required.
In the event of unsatisfactory performance by the successful Supplier and the termination of the contract be either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Suppliers.
- Recurrence: 2024 - 2026
CPV: Crates · Library, archives, museums and other cultural services · Museum services · Museum-exhibition services · Shipping operations
The lotProcurement structure
single lot · no lot value publishedLot #1National Galleries Scotland (NGS) are looking to procure a sole Supplier for the…CancelledRenewal
National Galleries Scotland (NGS) are looking to procure a sole Supplier for the provision of Fine Art Shipping Crates.
The procurement will be conducted through the use of the Open Procedure. The SPD must be completed and returned with a tender response.
Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
The objective criteria included in the SPD is detailed under section III of this Contract Notice.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60%
- Price: 40%
- Suitability
Q4A.1b 'Enrolment in a Trade Register', Q4A.2a 'Authorisation of a Particular Organisation Needed' and Q4A.2b 'Membership of a Particular Organisation Needed' have been included in the SPD. Bidders must confirm whether this is applicable to them.
If applicable, each question will be scored on a Pass/Fail basis. If the Bidder is required by their country of establishment, to have enrolment in a Trade Register, authorisation and/or membership of a particular organisation that the Bidder has not attained, the response will be deemed a 'Fail'. Any Bidder scoring a "Fail" mark will be disqualified from the competition.
- Economic & financial standing
The following selection criteria is listed within the SPD and will be scored on a Pass/Fail basis:
Q4B5a Insurance - Professional Risk Indemnity
Q5B5b Insurance - Employer's (Compulsory) Liability
Q4B5c Insurance - All other types listed
Q4B6 Other Economic or Financial Requirements
Minimum: Q4B5a - It is a requirement of this contract that Bidders hold, or can commit to obtain prior to the commencement of any subsequent award of contract, the types and levels of insurance indicated below: Professional Risk Indemnity = 5,000,000 GBP This will be awarded on a Pass/Fai… - Technical & professional ability
Q4D.1 Quality Assurance & Q4D.2 Environmental Management are included under selection criteria but will be scored on a Pass/Fail basis, as detailed below.
Minimum: Q4D.1 Quality Assurance: all information in regard to minimum level(s) of standards required is contained within the online SPD. This will be scored on a Pass/Fail basis. If the Bidder responds "No" the response will be deemed a "Fail". Any Bidder scoring a "Fail" mark will be di…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2024 - 2026
- First published
- 26 Mar 2021, 10:48 GMT
- Last source update
- 29 Jun 2021, 11:05 BST
- Award evaluation window
- 10 May 2021 – …
- FTS notice number
2021/S 000-014800- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029f9fFind a Tender
Publisher note: National Galleries Scotland reserves the right to cancel the procurement at any time and not award a Contract. The expenditure, work or effort undertaken by Bidders prior to the Award of Contract is accordingly a matter solely for the commercial judgement of Bidders. Late tenders may not be considered by National Galleries Scotland. Tenderers must include within their tender return compliance with all legislation applicable at the date for return of tenders relating to COVID-19 restrictions, such as, but not limited to, "The Health Protection (Coronavirus) (Restrictions) (Scotland) Amendment (No.2) Regulations 2020" and details of any Notices issued by the HSE. (SC Ref:658904)
How it was run
Official noticeTender documents are also served through a separate tool: https://publiccontractsscotland.gov.uk ↗
- Submission deadline
- 10 May 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 10 May 2021, 12:00 BST
Timeline
10 May 2021 → 29 Jun 2021 · 3 dates- Submission deadline10 May 2021, 12:00 BST
- Bids opened10 May 2021, 12:00 BST
- Notice published29 Jun 2021, 11:05 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to cancelled29 Jun 2021, 11:05 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.