Official UK procurement notice
Provision of Finance Management System
Authority: Hafod Housing Association (Housing)
What is being bought
Published requirement descriptionThe scope of this tender is to review proposals for the Provision and implementation of a Finance Management System.
CPV: Database systems · Financial systems software package · Information systems · Open systems operating systems · Real-time operating system software package · System and support services · System management software package · System, storage and content management software package · Systems support services
The lotProcurement structure
single lot · no lot value publishedLot #1Hafod are seeking a more streamlined systems landscape, where we rely less on point…AwardedRenewal
Hafod are seeking a more streamlined systems landscape, where we rely less on point solutions and multiple integrations between various systems which prove to be cumbersome for colleagues. We require a new Finance Management System to better support our care and support colleagues, as well as housing.
Hafod has adopted a cloud first approach to our technology platforms and as such as seeking a Software as a Service (SaaS) finance system as part of our tender. This approach is clearly outlined in our Digital Strategy.
The key deliverables for this project are:
-Implementation of a financial management system.
-Seamless/improved integration with our new Housing System to support the flow of data between systems.
-Improved reporting capabilities for better insight on our data.
-A system that will better support our Care and Support teams.
-An improved Purchase to Pay (P2P) experience for colleagues.
-Increased opportunities for automation to reduce manual, repetitive tasks.
-Improved processes, supported by a new system.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Nov 2023, 13:22 GMT
- Last source update
- 7 Aug 2024, 14:14 BST
- Award evaluation window
- 12 Jan 2024 – …
- Authority reference
2024H000073.00- FTS notice number
2024/S 000-024875- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-041b9aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (WA Ref:143643)
How it was run
Official notice- Submission deadline
- 12 Jan 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 12 Jan 2024, 12:30 GMT
Timeline
12 Jan 2024 → 7 Aug 2024 · 3 dates- Submission deadline12 Jan 2024, 12:00 GMT
- Bids opened12 Jan 2024, 12:30 GMT
- Notice published7 Aug 2024, 14:14 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete7 Aug 2024, 14:14 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CIVICA UK LIMITED | £820,916 † | — | Awarded |
Contracts
Contract 024875-2024-2024H000073.00-1 · CIVICA UK LIMITED
- Signed
- 25 Jul 2024
- Value
- £820,916
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic · 6 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- CIVICA UK LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria