Official UK procurement notice
Provision of Event Services Provider for The Royal Parks Half Marathon
Authority: The Royal Parks Ltd (Public body)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Royal Parks (“TRP”) invited suitably experienced Event Service Providers (“ESPs”) to submit tenders for provision of event services to deliver its flagship mass participation event the Royal Parks Half Marathon (”RPHM”).
The ESP shall deliver five RPHM Events during the Term, with the first RPHM Event occurring in October of 2023 and the four remaining RPHM Events occurring annually each October thereafter. Each RPHM Event shall take place on the second Sunday in October annually. The ESP shall build on RPHM Event achievements, drive forward the sustainability vision for the event, and create demand for Places for the RPHM Event through ensuring that the runner experience is always at the forefront of improvements and innovations.
CPV: Event services
The lotProcurement structure
single lot · no lot value publishedLot #1TRP used a two-stage ‘restricted’ tendering procedureAwarded
TRP used a two-stage ‘restricted’ tendering procedure. The first stage required bidders to complete the Selection Questionnaire (SQ) and upload this to the Delta eSourcing website www.delta-esourcing.com ↗ no later than the SQ submission deadline. Following the evaluation of SQs received, a minimum of the 5 top-highest scoring suppliers were invited to tender.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (18)
- Overarching requirements and vision: 6%
- Festival Site Design: 4%
- Race Route: 4%
- South Carriage Drive Start Line and Finish Line concept: 4%
- Mobilisation: 4%
- Robustness of Business Plan Template: 5%
- Runner Registration Support: 4%
- Fulfilment: 4%
- Event Planning: 4%
- Event Delivery: 4%
- Site Management: 4%
- Crowd Management: 4%
- Health and Safety Standards: 3%
- Health and Safety Planning and Operation: 3%
- Stakeholder Management: 3%
- Base RPHM Fee Price Proposal: 25%
- Base Saturday Event Fee Price Proposal: 5%
- Sustainability: 10%
Published award criteria (18)
- Overarching requirements and vision: 6%
- Festival Site Design: 4%
- Race Route: 4%
- South Carriage Drive Start Line and Finish Line concept: 4%
- Mobilisation: 4%
- Robustness of Business Plan Template: 5%
- Runner Registration Support: 4%
- Fulfilment: 4%
- Sustainability: 10%
- Event Planning: 4%
- Event Delivery: 4%
- Site Management: 4%
- Crowd Management: 4%
- Health and Safety Standards: 3%
- Health and Safety Planning and Operation: 3%
- Stakeholder Management: 3%
- Base RPHM Fee Price Proposal: 25%
- Base Saturday Event Fee Price Proposal: 5%
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 8 Sept 2021, 16:15 BST
- Last source update
- 9 May 2022, 14:05 BST
- FTS notice number
2022/S 000-011985- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02de9aFind a Tender
Publisher note: Note that the period of work start date is the 30/3/22 and not 10/5/22 as listed below. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=688870992 GO Reference: GO-202259-PRO-20103941
How it was run
Official notice- Submission deadline
- 8 Oct 2021, 14:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
8 Oct 2021 → 9 May 2022 · 4 dates- Submission deadline8 Oct 2021, 14:00 BST
- Invitations to tender expected26 Oct 2021, 00:00 BST
- Contract starts4 Mar 2022
- Notice published9 May 2022, 14:05 BST
Notice history
2 events · 2 releases on Find a Tender · since 9 May 2022- Status changed to complete9 May 2022, 14:05 BST
- Buyer details updated9 May 2022, 14:05 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| London Marathon Events LtdSME | £4,859,340 † | — | Awarded |
Contracts
Contract 011985-2022-1 · London Marathon Events LtdSME
- Signed
- 30 Mar 2022
- Value
- £4,859,340
- Period
- … – 31 Dec 2027
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- The Royal Parks LtdContracting authorityReview bodyBody governed by public lawRecreation, culture and religion
Bidders & participating suppliers
1 commercial party on the notice- London Marathon Events LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.