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Published 16 Apr 2025, 15:34 BST

Official UK procurement notice

PROVISION OF EQUINE DENTISTRY FOR MILITARY WORKING HORSES - UK6

Official notice

Authority: Ministry of Defence (Central government)

ServicesBelow threshold - open competitionBelow thresholdDefence & securitySME suitableVCSE suitable
Sectors: Agricultural, farming, fishing, forestry and related products (03)Health & Social Care (85) Delivery: UK
Published estimate£250,000≈ £83k / year · £300,000 inc. VAT24.2% below published estimate
Submissions closed 12 May 2025awarded 11 Jun 2025
Awarded to The Equine Dental Clinic Limited
Contract term 3 yrsends 1 Jul 2028 · up to 1 Jul 2030 with extensions · starts 1 Jul 2025

What is being bought

Published requirement description

The provision of equine dentistry services to users, for up to 400 MWHs, in close collaboration with the Veterinary Departments to:

(a) Examine MWHs' oral cavities, dentition, and associated structures on an annual basis, or more frequently according to each patient's individual needs.

(b) Balance dental arcades and reduce sharp points on an annual basis, or more frequently according to each patient's individual needs.

(c) Identify, investigate and treat any abnormalities, including but not limited to fractures, diastemata, and cavities.

This procurement is being tendered with Defence being applied as the special regime. This contract qualifies as a Defence contract in agreement with section 7 (g) of the Procurement Act 23.

Funding has been approved for the first 3 years (150k ex VAT) with the option years subject to approval.

CPV: Horses · Veterinary services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£250,000
Contract period: 1 Jul 2025 – 1 Jul 2028 (3 yrs) · up to 1 Jul 2030 with extensionsValue: £250,000 exc. VAT · £300,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: 2 x 1 Year extensions.
03322300 Horses85200000 Veterinary services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: The evaluation will be conducted in accordance with Value For Money Index, which is a Most Advantageous Tender methodology where the non-cost score (technical/quality) is divided by the tender cost to acheive the final score. A contract will be awarded to the tenderer that has produced a compliant tender with the lowest Price per Quality Technical Point (PQTP). The full criteria and weightings can be seen within the tender documents at Annex A to Section D of the DEFFORM 47.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Defence & security
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
16 Apr 2025, 15:34 BST
Last source update
17 Jul 2025, 10:51 BST
Authority reference
714515451
FTS notice number
2025/S 000-015631
Latest notice
Contract details notice (UK7)
Classification (CPV)
HorsesVeterinary services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-05043b Find a Tender

How it was run

Official notice
Run through: Defence Sourcing Portal · Who buys & how to bid on MOD DSP
Supplier login requiredElectronic submission allowed
Access & registration note: Free · registration requires an NCAGE code — obtain in advance · before you can bid: NCAGE
Submission deadline
12 May 2025, 17:00 BST
Clarification deadline
7 May 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Please submit tender on the Defence Sourcing Portal via the following ink: contracts.mod.uk/go/7464185901963ED53FEC ↗

Timeline

16 Apr 2025 → 17 Jul 2025 · 5 dates
  1. Tender notice published
    16 Apr 2025, 15:34 BST
  2. Clarification questions by
    7 May 2025, 17:00 BST
  3. Submission deadline
    12 May 2025, 17:00 BST
  4. Contract starts
    1 Jul 2025, 00:00 BST
  5. Latest notice published
    17 Jul 2025, 10:51 BST

Notice history

5 events · 3 releases on Find a Tender · since 16 Apr 2025
  1. Tender notice published
    16 Apr 2025, 15:34 BST
    UK4
  2. Contract award notice published
    12 Jun 2025, 09:54 BST
    UK6
  3. Status changed to complete
    12 Jun 2025, 09:54 BST
  4. Contract signature expected
    23 Jun 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    17 Jul 2025, 10:51 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £189,5421 award exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 2 Jul 2025
Awarded toValueDateStatus
The Equine Dental Clinic LimitedSMEPROVISION OF EQUINE DENTISTRY FOR MILITARY WORKING HORSES1 Jul 2025 – 1 Jul 2028 · up to 1 Jul 2030Extensions: 2 one year extensions£189,54211 Jun 2025Awarded

Contracts

  • PROVISION OF EQUINE DENTISTRY FOR MILITARY WORKING HORSES · The Equine Dental Clinic LimitedSME

    Signed
    2 Jul 2025
    Value
    £189,542
    Period
    2 Jul 2025 – 30 Jun 2028 · up to 30 Jun 2030 with extensions
    Status
    active
    Extensions
    2 one year extensions

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders10—

Contracting authority & participating public bodies

Ministry of Defence

Contracting authorityPublic authority - central government GB-PPON: PHVX-4316-ZVGZ Army Headquarters, Monxton Road, Andover, South East, SP11 8HJContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Signed contract contractSigned contractPDF714515451_Provision_of_Equine_Dentistry_SC1B_Transparency_O

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender