Official UK procurement notice
Provision of Debt Recovery and Sheriff Officer Services
Authority: Scotland Excel
What is being bought2 lots · detail below
Published requirement descriptionThis Contract Award Notice is in relation to a renewal framework opportunity for Debt Recovery and Sheriff Officer Services.
The scope of the services covered under the framework will include, but not be limited to, debt collection services for council tax (including water and wastewater charges), non domestic rates, community charge, housing benefit overpayments, enforcement and diligence in relation to current and former tenant rent arrears, service of a variety of statutory notices, post decree services including the service of charge and the carrying out of evictions, service of sundry court documents e.g. summons and interlocutors, sales ledger debt collection, sales ledger diligence and penalty charge notices.
CPV: Bailiff services · Judicial services · Law-courts-related administrative services · Legal services · Parking enforcement services · Public-order services
How this framework works
From the published notice- Places
- up to 4 suppliers · 8 bids on the busiest of 2 lots (2.0 per place) · 7 appointed (full)
- Electronic auction
- Details provided by Councils at Call-off, where required.
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £3,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Provision of Sheriff Officer ServicesCancelledceiling above
This Lot is in relation to an opportunity for Sheriff Officer Services.
Tenderers were able to bid for one, any, or all local authority areas, where applicable. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Lot #2Provision of Debt Recovery ServicesCancelledceiling above
This Lot is in relation to an opportunity for Debt Recovery Services.
Tenderers were able to bid for one, any, or all local authority areas, where applicable. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 20%
- price: 80%
Published award criteria (2)
- Technical: 20
- Price: 80
- Suitability
Tenderers must self-declare as part of the SPD (Scotland), qualification envelope, and as contained in the Technical Envelope that they will have the requested membership of The Society of Messengers-at-arms and Sheriff Officers (SMASO) and be able to evidence this when requested at any point throughout the tender process.
- Economic & financial standing
- SPD (Scotland) Questions 4B.5.1 and 4B.5.2 - Insurance Requirements
- SPD (Scotland) Questions 4B.6 - Other Economic and Financial Requirements
In accordance with Regulation 59(12), as this proposed framework agreement is divided into lots, these economic and financial standing selection criteria apply separately in relation to each individual lot.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Minimum: ALL LOTS - Employers (Compulsory) Liability Insurance – maintain a minimum of GBP 10 million in respect of each claim and without limit to the number of claims. - Public Liability insurance – maintain a minimum indemnity level of GBP 5 million in respect of each claim and without… - Technical & professional ability
- SPD (Scotland) Question 4C.10 - Subcontracting
- SPD (Scotland) Question 4D.1 - Quality Assurance Schemes
- SPD (Scotland) Question 4D.1 - Health and Safety Procedures
- SPD (Scotland) Question 4D.2 - Environmental Management Standards
In accordance with Regulation 59(12), as this proposed framework agreement is divided into lots, these technical and professional ability selection criteria apply separately in relation to each individual lot.
Minimum: SPD (SCOTLAND) QUESTION 4C.10 - SUBCONTRACTING: Tenderers will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed framework agreement. If you intend to subcontract any share of the contrac…
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
- “Provision of Debt Recovery and Sheriff Officer Services” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 6 Sept 2023, 11:20 BST
- Last source update
- 21 Jul 2025, 11:53 BST
- Award evaluation window
- 9 Oct 2024 – …
- Authority reference
1023- FTS notice number
2025/S 000-041578- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03fa62Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Scotland Excel will require the members of any tendering group of entities (including, but not limited to, consortium members, members of a group of economic operators and / or sub-contractors) to be jointly and severally liable for the performance of the contract (no matter the legal form taken by those entities in order to enter into the contract.
For full details of the conditions relevant to the proposed Framework, and contracts to be called-off there under (to the extent known or settled at this stage), please see the Procurement Documents (details of how to access these being set out in section " “I.3 (Communication” of this Contract Notice).
- Review procedure
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: This Tender process is subject to the Law and Guidance applicable in Scotland relative to the award of public contracts including (without limitation) as set out in the Public Contracts (Scotland) Regulations 2015, most recently amended to reflect the European Union exit by the UK. Any prior version of the relevant Law and Guidance, or terminology related thereto, which appears in these Procurement Documents should therefore be interpreted and applied as currently in force. Scotland Excel is a central purchasing body procuring this framework on behalf of the following contracting authorities (and successor bodies): - The 32 local authorities in Scotland, - Tayside Contracts, - Scotland Excel associate members: https://home.scotland-excel.org.uk/about-us/our-members/ - NHS, - Scottish Prison Service (SPS) and all establishments owned and managed by the Scottish Ministers through the Scottish Prison Service, - Police Scotland, - Any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014. The above is subject to each contracting authority entering into and maintaining a membership agreement or other access agreement with Scotland Excel. (SC Ref:790086)
How it was run
Official notice- Appointment period ends
- 9 Oct 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 9 Oct 2024, 12:00 BST
Timeline
9 Oct 2023 → 21 Jul 2025 · 4 dates- Next notice expected9 Oct 2023, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown9 Oct 2024, 12:00 BST
- Bids opened9 Oct 2024, 12:00 BST
- Notice published21 Jul 2025, 11:53 BST
Notice history
5 events · 3 releases on Find a Tender · since 11 Sept 2024- Published value published: £6,000,00011 Sept 2024, 12:58 BST
- Status changed to active11 Sept 2024, 12:58 BST
- Procurement method changed11 Sept 2024, 12:58 BST
- Deadline published: 9 Oct 2024, 12:00 BST11 Sept 2024, 12:58 BST
- Status changed to complete21 Jul 2025, 11:53 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £3,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Provision of Sheriff Officer Services
- Signed
- 20 Dec 2024
- Value
- ceiling above
- Status
- active
Provision of Debt Recovery Services
- Signed
- 20 Dec 2024
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Provision of Sheriff Officer Services | 8bids · 8 electronic · 8 from abroad | 8 | — | — |
| 2 · Provision of Debt Recovery Services | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Court of SessionReview body
Framework contractors & participating bidders
7 commercial parties on the notice- Alex M Adamson LLPFramework contractor
- Clarks Sheriff OfficersFramework contractor
- Fraser Irvine Sheriff Officers LLPFramework contractor
- George Walker & Co. T/A Walker LoveFramework contractor
- Graham Stewart & C0Framework contractor
- Scott & Co (Scotland) LLPFramework contractor
- Stirling Park LLPFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.