Official UK procurement notice
Provision of Consultancy Service for Workforce Assessment
Authority: Kettering General Hospital NHS Foundation Trust (Central government)·On behalf of: KCH Interventional Facilities Management LLP
What is being bought
Published requirement description1 Background to the Medical Workforce Rota Management Review
1.1 King’s College Hospital NHS Foundation Trust (KCH) is undertaking a strategic review of its medical workforce rota management as part of its wider financial and workforce transformation programme. The Trust’s Financial Strategy highlights the need to deliver sustainable workforce efficiencies over the next five years, with a target of achieving a £37m recurrent cost improvement plan (CIP) in 2025/26 across clinical services.
1.2 Within this context, Workstream 7 – Workforce Improvement has been established to identify and deliver opportunities for workforce optimisation. A key focus is the medical workforce, where improvements in rota design, utilisation, and deployment are essential to balancing financial efficiency with patient safety, education and training, and staff work-life balance.
1.3 The Trust is therefore seeking an external partner to conduct a combination
- How the procedure runs: Aim of participation stage is to reduce participation to 3 tenderers to take through to the tendering stage.
CPV: Business and management consultancy services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£200,000
- Condition of participationshortlisting
participation stage to down-select
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 70%
- Commercial: 20%
- Social Value: 10%
Published award criteria (3)
- Technical
- Commercial
- Social Value
- Condition of participationshortlisting
participation stage to down-select
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 Sept 2025, 14:11 BST
- Last source update
- 14 Jan 2026, 18:18 GMT
- Award evaluation window
- Submission end – 8 Dec 2025
- Authority reference
C387759- FTS notice number
2025/S 000-068707- Accelerated
- State of urgency
- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059f21Find a Tender
- How it runs
Aim of participation stage is to reduce participation to 3 tenderers to take through to the tendering stage.
How it was run
Official notice- Requests to participate (first stage)
- 12 Nov 2025, 17:00 GMT
- Submission deadline
- 12 Nov 2025, 17:00 GMT
- Clarification deadline
- 30 Oct 2025, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
22 Sept 2025 → 23 Jan 2026 · 11 dates- Planning notice published395 days ago22 Sept 2025, 14:11 BST
- Market engagement390 days ago26 Sept 2025, 23:59 BST
King’s College Hospital NHS Foundation Trust (KCH) is undertaking preliminary market engagement in relation to a forthcoming Medical Workforce Rota Management Review. This exercise is being conducted as an informal engagement to gather insight and best practice from both peer NHS Trusts and experienced consultants who have delivered similar reviews.
The purpose of this engagement is to explore:
Approaches and methodologies adopted in implementing medical workforce rota reviews.
Lessons learned from comparable workforce transformation programmes within other Trusts.
Innovative solutions and tools that can improve efficiency, enhance sustainability, and align workforce planning with national benchmarks.
How rota redesign can support the dual priorities of safeguarding patient safety and clinical training requirements, while also promoting staff wellbeing.
The feedback from this informal engagement will help to shape KCH’s procurement strategy, specification, and evaluation criteria for the planned Medical Workforce Rota Management Review.
- Next notice expected380 days ago6 Oct 2025, 23:59 BST
- Tender notice published360 days ago27 Oct 2025, 16:31 GMT
- Clarification questions by357 days ago30 Oct 2025, 17:00 GMT
- Submission deadline344 days ago12 Nov 2025, 17:00 GMT
- Award decision expected by317 days ago8 Dec 2025, 23:59 GMT
- Contract starts290 days ago5 Jan 2026
- Assessment summaries sent281 days ago14 Jan 2026
- Latest notice published281 days ago14 Jan 2026, 18:18 GMT
- Standstill ends271 days ago23 Jan 2026, 23:59 GMT
Notice history
8 events · 3 releases on Find a Tender · since 22 Sept 2025- Preliminary market engagement notice published22 Sept 2025, 14:11 BSTUK2
- Tender notice published27 Oct 2025, 16:31 GMTUK4
- Status changed to active27 Oct 2025, 16:31 GMT
- Procurement method changed27 Oct 2025, 16:31 GMT
- Contract award notice published14 Jan 2026, 18:18 GMTUK6
- Status changed to complete14 Jan 2026, 18:18 GMT
- Procurement method changed14 Jan 2026, 18:18 GMT
- Contract signature expected26 Jan 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Transformation Nouse27 Jan 2026 – 31 Mar 2026 | £188,856 | 14 Jan 2026standstill to 23 Jan 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 5 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- KCH Interventional Facilities Management LLPProcuring entityOverseeing and delivering end-to-end procurement services on behalf of the Trust. In this capacity, KFM’s primary role is to ensure that all procurement activities are conducted in a compliant, transparent, and commercially effective manner, aligned with both NHS procurement regulations and the Trust’s strategic objectives.
Bidders & participating suppliers
1 commercial party on the notice- Transformation NouseAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender