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Find a TenderAwardedContract details notice
Published 17 Jun 2025, 17:44 BST

Official UK procurement notice

Provision of Coach and Minibus Hire

Official notice

Authority: Nottingham Trent University (Education)

Open framework schemeServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Transport & Passenger Services (60) Delivery: East Midlands (UKF)
Framework ceiling (notional)£1,666,666framework ceiling, not attributable revenue
Submissions closed 21 Jul 2025awarded 15 Aug 2025
Awarded to Johnson Bros Tours Ltd +4 more
Framework period 6 yrsends 12 Oct 2031 · up to 12 Oct 2033 with extensions · starts 12 Oct 2025

What is being bought

Published requirement description

The Supply of executive and high-quality standard coaches in immaculate condition both inside and outside, ranging in sizes from 25 to 85 passengers on a mixture of private hires. A mixture of Euro 4, Euro 5 and Euro 6 standard (including Euro 7 in the future, electric, gas powered and hybrid) and executive coaches and Euro 5 and Euro 6 minibuses. The majority of the university’s requirements lies within the United Kingdom and primarily for the transportation to other universities, colleges, schools, museums, local businesses, city attractions, airports, railway stations, Eurostar, and sport related trips. The requirements entails a combination of one day tours to more complex journeys, with multiple stopping points and in some cases lasting more than one day.

  • The authority expects to re-tender this requirement around 2 Jun 2033, 00:59 BST.
  • No preliminary market engagement: The university did not conduct any pre-market engagement activities in relation to this tender.

CPV: Hire of buses and coaches with driver

How this framework works

From the published notice
Type
Closed framework · open framework scheme (admission reopens)
Call-offs
call-offs may be awarded directly or by further competition
Places
up to 6 suppliers · 5 bids received (0.8 per place) · 5 appointed
Framework period
6 yrs · up to 8 yrs from 12 Oct 2025
Scheme runs until
12 Oct 2033
Published description of the framework

Please see 2876 Schedule 2 - Invitation to Tender for further details.

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 6 yrsSMEVCSEPublished value£1,666,666
Contract period: 12 Oct 2025 – 12 Oct 2031 (6 yrs) · up to 12 Oct 2033 with extensionsValue: £1,666,666 exc. VAT · £2,000,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligibleVCSE eligible
Extensions: The Tender is being run in accordance with the Procurement Act 2023 (the Act) and any regulations made under it, including the Procurement Regulations 2024 (Regulations), as amended from time to time. This is an Open Procedure tender, as defined in sections 20(1) and 20(2)(a) of the Act. The University is setting up an Open Framework, which is a series of successive frameworks as defined by the Act. This is the framework 1 of the scheme (NTU/25/2876/DS). There are a maximum of two frameworks under this open framework. This competition is for the award of framework one in the scheme of frameworks. Framework one will have a contract period of 36 months. Framework two will have a contract period of 36 months, with an option to extend up to a maximum of 24 months. The open framework will last 8 years in total.
60172000 Hire of buses and coaches with driver

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • NTU Strategic Commitments (Sustainability): NTU Strategic Commitments (Sustainability) 18%
  • Fleet Specification: Fleet Specification 11%
  • Service Delivery: Service Delivery 24%
  • Legislation: Legislation 10%
  • Health & Safety: Health & Safety 12%
  • Commercial Offer: Commercial Offer 25%
What this means for your bid
  • “Provision of Coach and Minibus Hire” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract: call-offs may be direct or by further competition.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Open framework scheme
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 2 Jun 2033
First published
17 Jun 2025, 17:44 BST
Last source update
29 Sept 2025, 13:48 BST
Award evaluation window
Submission end – 2 Sept 2025
Authority reference
NTU/25/2876/DS
FTS notice number
2025/S 000-033101
Latest notice
Contract details notice (UK7)
Classification (CPV)
Hire of buses and coaches with driver
Delivery area
East Midlands (UKF)
Official registry OCID
ocds-h6vhtk-054ea5 Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free · 5–10 minutes
Appointment period ends
21 Jul 2025, 12:00 BST
Clarification deadline
17 Jul 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

17 Jun 2025 → 12 Oct 2025 · 8 dates
  1. Tender notice published
    17 Jun 2025, 17:44 BST
  2. Clarification questions by
    17 Jul 2025, 12:00 BST
  3. Admission / appointment period endsperiod end, not a bid countdown
    21 Jul 2025, 12:00 BST
  4. Assessment summaries sent
    15 Aug 2025
  5. Standstill ends
    27 Aug 2025, 23:59 BST
  6. Award decision expected by
    2 Sept 2025, 00:59 BST
  7. Latest notice published388 days ago
    29 Sept 2025, 13:48 BST
  8. Contract starts375 days ago
    12 Oct 2025

Notice history

5 events · 3 releases on Find a Tender · since 17 Jun 2025
  1. Tender notice published
    17 Jun 2025, 17:44 BST
    UK4
  2. Contract award notice published
    15 Aug 2025, 12:00 BST
    UK6
  3. Status changed to complete
    15 Aug 2025, 12:00 BST
  4. Contract signature expected
    13 Sept 2025, 00:59 BST
    scheduled
  5. Contract details notice published
    29 Sept 2025, 13:48 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 51 award · see the list ↓
Bids received 55 from SMEs
Named bidders 5published on the award notice
Contracts signed 1latest 29 Sept 2025
Awarded toValueDateStatus
Johnson Bros Tours LtdSME, Paul S Winson Coaches LimitedSME, Sharpes of Nottingham, Skills Motor Coaches LtdSME, TIGER EUROPEAN (UK) LTDSME12 Oct 2025 – 12 Oct 2028 · up to 12 Oct 2033Extensions: This is an Open Procedure tender, as defined in sections 20(1) and 20(2)(a) of the Act. The University is setting up an Open Framework, which is a series of successive frameworks as defined by the Act. This is the framework 1 of the scheme (NTU/25/2876/DS). There are a maximum of two frameworks under this open framework. This competition is for the award of framework one in the scheme of frameworks. Framework one will have a contract period of 36 months. Framework two will have a contract period of 36 months, with an option to extend up to a maximum of 24 months. The open framework will last 8 years in total.£1,666,66715 Aug 2025Awarded

Contracts

  • Provision of Coach and Minibus Hire · Johnson Bros Tours LtdSME, Paul S Winson Coaches LimitedSME, Sharpes of Nottingham, Skills Motor Coaches LtdSME, TIGER EUROPEAN (UK) LTDSME

    Signed
    29 Sept 2025
    Value
    £1,666,667
    Period
    12 Oct 2025 – 12 Oct 2028 · up to 12 Oct 2033 with extensions
    Status
    active
    Extensions
    Description of possible extension: This is an Open Procedure tender, as defined in sections 20(1) and 20(2)(a) of the Act. The University is setting up an Open Framework, which is a series of successive frameworks as defined by the Act. This is the framework 1 of the scheme (NTU/25/2876/DS). There are a maximum of two frameworks under this open framework. This competition is for the award of framework one in the scheme of frameworks. Framework one will have a contract period of 36 months. Framework two will have a contract period of 36 months, with an option to extend up to a maximum of 24 months. The open framework will last 8 years in total.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders50—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Nottingham Trent University (NTU)

Contracting authorityPublic authority - sub-central government GB-PPON: PLJN-1931-JMHG 50 Shakespeare Street, Nottingham, East Midlands, NG1 4FQContact name, email, phone

Framework contractors & participating bidders

5 commercial parties on the notice
  • Johnson Bros Tours LtdFramework contractorGB-PPON: PVHX-2842-MWTL Portland House, Dukeries Industrial Estate, Clayla, Worksop, Notts, East Midlands, S81 7BQContact email, phone
  • Paul S Winson (Coaches) LimitedFramework contractorGB-PPON: PDBH-5113-XMHJ The Coach Station, Loughborough, East Midlands, LE11 5XRContact email, phone
  • Sharpes of NottinghamFramework contractorGB-PPON: PJHM-3957-CHDY Unit 10 Canalside Industrial Park, Cropwell Bishop, Nottingham, East Midlands, NG12 3BEContact name, email, phone
  • Skills Motor CoachesFramework contractorGB-PPON: PVDG-4399-JLVT Belgrave Road, Nottingham, East Midlands, NG68LYContact email, phone
  • TIGER EUROPEAN (UK) LTDFramework contractorGB-PPON: PZHJ-6677-TDHR 157 COLWICK ROAD, SNEINTON, NOTTINGHAM, NOTTINGHAM, East Midlands, NG2 4APContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender