Official UK procurement notice
Provision of Cloud Based Youth Offending System for Birmingham Childrens Trust (BCT)
Authority: Birmingham City Council (Local council)
What is being bought
Published requirement descriptionThe Youth Offending Service has used Careworks ‘Care Director’ since 2001 as its Case Management System (CMS). The Contract will last for 36 months with the options to renew for an additional 12 months plus 12 months (unless terminated under the terms and conditions of contract).The Contract will be awarded to one supplier.
CPV: Customer Relation Management software development services · Database and operating software development services · Database software development services · Document management software development services · IT software development services · Real time operating system software development services · System, storage and content management software development services
The lotProcurement structure
single lot · no lot value publishedLot #1To complete youth justice business effectively, efficiently, and professionally, we…
To complete youth justice business effectively, efficiently, and professionally, we would require the following from the chosen system (please note that the below list is not exhaustive):
- The system shall be compliant will current Youth Justice Board data schemas and reporting requirements and the supplier must demonstrate a forward plan for remaining compliant over time.
- Proven track record of being compliant with YJB requirements over the last 2 years
- Able to monitor caseloads and support practitioners and managers to effectively manage caseloads and pending workload. Simple reporting and extraction of management information.
- Ability to handle multiple teams and workers working across multiple teams.
- Ability to handle multiple managers in a single team allowing countersigning across the management team.
- Specifically designed for Youth Offending Teams (YOT) to record all aspects of youth justice case management in a dynamic manner.
- Reuses information throughout the system, reducing duplications and the need for extra work by the Service.
- Fully meet the requirements of the current YJB AssetPlus framework allowing YOT to YOT transfers, where CMS allows this.
- Fully meet the requirements of the YJB connectivity framework for transfer of information to the Ministry of Justice’s Youth Custody Service.
- YJMIS data extract tool with error checking and data cleaning within the system.
- Clear identification of errors within AssetPlus allowing case managers to easily rectify issues.
- Easy integration with external systems and reporting products.
- Enable Regulatory compliance
- User friendly and customisable to meet the needs of the Service
- Individualised and flexible configuration to allow/disallow access to parts of the system dependent upon role.
- Allow easy cross referencing of AssetPlus records between children and families
- Safe space for containing victim information that is not mixed with offending cohort data including ability to retain anonymised data.
- Ability to deal with retention and deletion of records with minimal manual involvement.
- Ability for read-only access
- Compatible with currently supported versions of major web browsers
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
Further details will be provided in the tender documentation.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 25 May 2023, 11:34 BST
- Last source update
- 25 May 2023, 11:34 BST
- Award evaluation window
- 26 Jun 2023 – …
- Authority reference
P1125- FTS notice number
2023/S 000-014890- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03cf4eFind a Tender
Publisher note: The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity, please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant tender documentation.If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: [email protected] Your completed tender submission should be returned by noon on 26th June 2023 via the ‘in-tend’ system https://in-tendhost.co.uk/birminghamcc
How it was run
Official notice- Submission deadline
- 26 Jun 2023, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 26 Jun 2023, 12:00 BST
Timeline
25 May 2023 → 26 Jun 2023 · 3 dates- Notice published25 May 2023, 11:34 BST
- Submission deadline26 Jun 2023, 12:00 BST
- Bids opened26 Jun 2023, 12:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria