Official UK procurement notice
Tender for the Provision of Cleaning Services
Authority: Belfast City Council (Local council)·Consortium: 3 public authorities
What is being bought
Published requirement descriptionBelfast City Council ("the Council") has awarded a contract for the provision of cleaning services following an open tender procedure.
CPV: Accommodation, building and window cleaning services · Building-cleaning services · Cleaning and sanitation services · Cleaning and sanitation services in urban or rural areas, and related services · Cleaning services · Gully cleaning services · Health and social work services · Machines for cleaning, sorting or grading seed, grain or dried vegetables · Office cleaning services · Office, school and office equipment cleaning services · Sewage, refuse, cleaning and environmental services · Window-cleaning services
The lotProcurement structure
single lot · value publishedLot #1This Contract is for the provision of cleaning services across a number of Council…AwardedRenewalPublished value£1,500,000
This Contract is for the provision of cleaning services across a number of Council locations ‘the Premises’.
The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: -
Other cleaning services related to the Premises that are not already included for in (e.g. window cleaning, roof and guttering cleaning, external powerwashing, specialist cleaning, feminine hygiene provision and management) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required.
Additional Premises not listed. This may be in response to additional Premises being identified and/or changes in how the Council’s in house cleaning services are resourced and delivered.
Temporary support for the Council’s in house operations to cover any shortfall in available resources.
Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, etc;
Events related cleaning and site tidy up;
Major incident/ health outbreak that requires deep cleans of Premises or other type of cleaning services.
The value in this contract notice includes for the potential of additional services to be added over the 5 year contract period.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Implementation and mobilisation plans: 20%
- Service delivery and performance management: 25%
- Achieving the contract objectives: 15%
- price: 40%
Published award criteria (4)
- Implementation and mobilisation plans: 20%
- Service delivery and performance management: 25%
- Achieving the contract objectives: 15%
- Price: 40%
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 31 Mar 2022, 12:15 BST
- Last source update
- 24 Aug 2022, 09:18 BST
- Award evaluation window
- 13 May 2022 – …
- Authority reference
T2193- FTS notice number
2022/S 000-023551- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-032878Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Contract performance provisions are set out in the Specification and Terms and Conditions.
How it was run
Official notice- Submission deadline
- 13 May 2022, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 13 May 2022, 12:30 BST
Timeline
13 May 2022 → 24 Aug 2022 · 3 dates- Submission deadline13 May 2022, 12:00 BST
- Bids opened13 May 2022, 12:30 BST
- Notice published24 Aug 2022, 09:18 BST
Notice history
2 events · 2 releases on Find a Tender · since 24 Aug 2022- Status changed to complete24 Aug 2022, 09:18 BST
- Buyer details updated24 Aug 2022, 09:18 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| QCS Contract CleaningSMEProvision of Cleaning Services | £1,500,000 † | — | Awarded |
Contracts
Provision of Cleaning Services · QCS Contract CleaningSME
- Signed
- 12 Aug 2022
- Value
- £1,500,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8bids · 8 electronic · 8 from abroad | 5 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Visit BelfastContracting authority
Dispute resolution & review bodies
- Royal Courts of JusticeMediation bodyReview body
Bidders & participating suppliers
1 commercial party on the notice- QCS Contract CleaningAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria