Official UK procurement notice
Provision of Childcare at Cwmcarn Primary School
Authority: Caerphilly County Borough Council (Local council)
What is being bought
Published requirement descriptionCwmcarn Primary School are inviting expression of interest from Childcare providers to offer a childcare provision at the school.
Cwmcarn Primary School have a demountable on the school site to support the delivery of childcare places to the children and families of the local area. The childcare places they would like to provide include:
- A morning and afternoon playgroup
- An afternoon wraparound to support delivery of childcare places under Childcare Offer for Wales.
- An afterschool club
The provider will also be required to deliver Enhanced Provision and Flying Start funded placements’
The childcare provision would operate adjacent to the school nursery building, to enable a smooth transition between the school nursery provision and the childcare unit.
The school Governing Body is inviting Expressions of Interest (EOI) from childcare providers who are registered with Care Inspectorate Wales (CIW) to develop this provision. The EOI is open to existing providers who wish to develop new satellite provisions, new providers and to childminders who wish to register as a group-based provision for 2-year-olds and upwards.
It is anticipated that this provision will be registered ready for delivery from January 2026.
The EOI is being undertaken by the School and Governors with support from the Local Authority Early Years Team.
Childcare providers must submit their application via Proactis Plaza e-sourcing portal.
Tender Submissions must be submitted via the e-tender portal no later than 3pm on Tuesday 04 November 2025. They will not be accepted via any other method such as email or post. All childcare providers who satisfy the evaluation criteria shall be invited to interview on 19 November 2025.
Full details are in the Tender documents
CPV: Child daycare services · Primary education services
The lotProcurement structure
single lot · value publishedLot #1Published value£15,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Award Criteria: Three Stage Process Stage One - Selection Stage - Pass / Fail Stage Two - Quality - Interview 100% Stage Three - Pre Delivery Checks
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 23 Oct 2025, 12:41 BST
- Last source update
- 23 Oct 2025, 12:41 BST
- Authority reference
EY1000001- FTS notice number
2025/S 000-067789- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d267Find a Tender
How it was run
Official notice- Submission deadline
- 4 Nov 2025, 15:00 GMT
- Clarification deadline
- 30 Oct 2025, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Tenderers must express an interest in this tender by completing the following process:1.Log in to the Proactis Supplier Portal at supplierlive.proactisp2p.com/Account/Login2.Click ↗ the "Sign Up" option on the Portal homepage (If already registered go to point 11.)3.Enter your correct Organisation Name, Details and Primary Contact Details.4.Please make a note of the Organisation ID and User Name, then click "Register".5.You will then receive an email from the system asking you follow a link to activate your account.6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructionsensuring that you enter all applicable details.7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in thetender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile.8.Buyer Selection – At this stage you are required to indicate which Buyer Organisations you would like to register with. Pleaseremember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you haveread and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registrationprocess. Once you have agreed click on the blue arrow to move on to the next stage.10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It mustcontain at least 2 number(s). Once completed select ‘Complete Registration’ and you willenter the Supplier Home page.11.From the Home Page, go to the “Opportunities” icon, all current opportunities will be listed. Click on the blue arrow underthe field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the bluearrow.13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the‘Request Documents’ option and click to download all documents.14.You can now either complete your response or "Decline" this opportunity.All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept anyquestions/queries via telephone/email.A supplier guide title "Supplier_step-by-step_guide" is available via the portal and this contract notice detailing how to useregister on the Proactis Plaza system.If you require assistance please contact Jemma Ford 01443 863163 - [email protected] submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing atender submission using our Proactis Plaza system.The buyer considers that this contract is suitable for consortia bidding.
Timeline
23 Oct 2025 → 5 Jan 2026 · 4 dates- Tender notice published371 days ago23 Oct 2025, 12:41 BST
- Clarification questions by363 days ago30 Oct 2025, 17:00 GMT
- Submission deadline359 days ago4 Nov 2025, 15:00 GMT
- Contract starts297 days ago5 Jan 2026
Notice history
1 event · 1 release on Find a Tender- Tender notice published23 Oct 2025, 12:41 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender