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Published 23 Oct 2025, 12:41 BST

Official UK procurement notice

Provision of Childcare at Cwmcarn Primary School

Official notice

Authority: Caerphilly County Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdLight touch regimeSME suitableVCSE suitable
Published estimate£15,000≈ £3k / year · £18,000 inc. VAT
Submissions closed 4 Nov 2025
Contract term 5 yrsends 31 Dec 2030 · starts 5 Jan 2026

What is being bought

Published requirement description

Cwmcarn Primary School are inviting expression of interest from Childcare providers to offer a childcare provision at the school.

Cwmcarn Primary School have a demountable on the school site to support the delivery of childcare places to the children and families of the local area. The childcare places they would like to provide include:

  • A morning and afternoon playgroup
  • An afternoon wraparound to support delivery of childcare places under Childcare Offer for Wales.
  • An afterschool club

The provider will also be required to deliver Enhanced Provision and Flying Start funded placements’

The childcare provision would operate adjacent to the school nursery building, to enable a smooth transition between the school nursery provision and the childcare unit.

The school Governing Body is inviting Expressions of Interest (EOI) from childcare providers who are registered with Care Inspectorate Wales (CIW) to develop this provision. The EOI is open to existing providers who wish to develop new satellite provisions, new providers and to childminders who wish to register as a group-based provision for 2-year-olds and upwards.

It is anticipated that this provision will be registered ready for delivery from January 2026.

The EOI is being undertaken by the School and Governors with support from the Local Authority Early Years Team.

Childcare providers must submit their application via Proactis Plaza e-sourcing portal.

Tender Submissions must be submitted via the e-tender portal no later than 3pm on Tuesday 04 November 2025. They will not be accepted via any other method such as email or post. All childcare providers who satisfy the evaluation criteria shall be invited to interview on 19 November 2025.

Full details are in the Tender documents

CPV: Child daycare services · Primary education services

The lotProcurement structure

single lot · value published
Lot #1 5 yrsSMEVCSEPublished value£15,000
Contract period: 5 Jan 2026 – 31 Dec 2030 (5 yrs)Value: £15,000 exc. VAT · £18,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Award Criteria: Three Stage Process Stage One - Selection Stage - Pass / Fail Stage Two - Quality - Interview 100% Stage Three - Pre Delivery Checks

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 Oct 2025, 12:41 BST
Last source update
23 Oct 2025, 12:41 BST
Authority reference
EY1000001
FTS notice number
2025/S 000-067789
Latest notice
Tender notice (UK4)
Classification (CPV)
Child daycare servicesPrimary education services
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-05d267 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
4 Nov 2025, 15:00 GMT
Clarification deadline
30 Oct 2025, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Tenderers must express an interest in this tender by completing the following process:1.Log in to the Proactis Supplier Portal at supplierlive.proactisp2p.com/Account/Login2.Click ↗ the "Sign Up" option on the Portal homepage (If already registered go to point 11.)3.Enter your correct Organisation Name, Details and Primary Contact Details.4.Please make a note of the Organisation ID and User Name, then click "Register".5.You will then receive an email from the system asking you follow a link to activate your account.6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructionsensuring that you enter all applicable details.7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in thetender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile.8.Buyer Selection – At this stage you are required to indicate which Buyer Organisations you would like to register with. Pleaseremember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you haveread and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registrationprocess. Once you have agreed click on the blue arrow to move on to the next stage.10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It mustcontain at least 2 number(s). Once completed select ‘Complete Registration’ and you willenter the Supplier Home page.11.From the Home Page, go to the “Opportunities” icon, all current opportunities will be listed. Click on the blue arrow underthe field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the bluearrow.13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the‘Request Documents’ option and click to download all documents.14.You can now either complete your response or "Decline" this opportunity.All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept anyquestions/queries via telephone/email.A supplier guide title "Supplier_step-by-step_guide" is available via the portal and this contract notice detailing how to useregister on the Proactis Plaza system.If you require assistance please contact Jemma Ford 01443 863163 - [email protected] submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing atender submission using our Proactis Plaza system.The buyer considers that this contract is suitable for consortia bidding.

Timeline

23 Oct 2025 → 5 Jan 2026 · 4 dates
  1. Tender notice published371 days ago
    23 Oct 2025, 12:41 BST
  2. Clarification questions by363 days ago
    30 Oct 2025, 17:00 GMT
  3. Submission deadline359 days ago
    4 Nov 2025, 15:00 GMT
  4. Contract starts297 days ago
    5 Jan 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    23 Oct 2025, 12:41 BST
    UK4

Contracting authority & participating public bodies

Caerphilly County Borough Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PWHP-2369-JPYL Penallta House, Tredomen Park, Hengoed, Wales, CF82 7PGContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender