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Find a TenderCancelledProcurement termination notice
Published 6 May 2025, 18:19 BST

Official UK procurement notice

Provision of Car Park Management Services for Cardiff and Vale University Health Board

Official notice

Procurement agent: NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)·On behalf of: Cardiff and Vale University Health Board

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Community & Cultural Services (98) Delivery: UKWales (UKL)
Published estimate£100,000≈ £20k / year · £120,000 inc. VAT · 1 value update40% above published estimate
Submissions closed 8 Aug 2025
Next notice expected 23 Jun 2025
Contract term 5 yrsends 6 Oct 2030 · up to 4 Nov 2032 with extensions · starts 6 Oct 2025

What is being bought

Published requirement description

The Cardiff and Vale University Health Board (CVUHB) is going into a Standstill Period prior to appointing a sole suitably qualified from experienced car park management service provider to deliver a comprehensive and customer-focused parking solution that meets the needs for the Health Board, Staff, Patients, and Local community.The standstill period is expected to end at midnight at the end of 6th January 2026, that being the 8th working day after the contract award notice is published, following the assessment summaries being issued to all relevant bidders (i.e. counting the day of publishing a contract award notice as day 1). If legal proceedings are commenced in relation to the contract award, it will be necessary to suspend the award of the contract pending further order of the Court, or the authority may voluntarily decide (at its discretion) to suspend the award of contract whilst any outstanding queries are dealt with. We will not be liable for any costs or losses incurred by you because of any suspension of the contract award or as a result of any other action made necessary by any challenge.It is our intention to enter into a contract with the successful bidder once the standstill period has elapsed.

  • The authority expects to re-tender this requirement around 4 May 2029, 23:59 BST.

CPV: Car park management services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrsSMEPublished value£100,000
Contract period: 6 Oct 2025 – 6 Oct 2030 (5 yrs) · up to 4 Nov 2032 with extensionsValue: £100,000 exc. VAT · £120,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: extension options of 24 months to be enacted at yearly intervals at the sole discretion of the Health Board.
98351000 Car park management services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Must be a legally registered entity (e.g., company, charity).

    Authorised to enter contracts.

    No convictions for fraud, corruption, or other exclusion grounds under Procurement Act 2023.

    Compliant with UK laws (e.g., employment, equality).

    Demonstrate financial stability (e.g., 2–3 years of accounts).

    Acceptable credit rating or risk profile (checked via D&B)

    No outstanding tax or social security liabilities.

    May require a parent company guarantee or bond if financial risk is high.

  • Technical & professional ability

    Relevant Experience: Demonstrate successful delivery of similar car park management services (preferably in healthcare or public sector).

    Track Record: Provide case studies or references from comparable contracts within the last 3–5 years.

    Qualified Staff: Evidence of suitably trained and experienced personnel to manage operations, enforcement, and maintenance.

    Capacity: Sufficient resources (equipment, technology, staff) to deliver the contract effectively.

    Accreditations: Relevant industry certifications (e.g., BPA or IPC membership, ISO 9001, ISO 27001).

    Compliance Systems: Robust procedures for health & safety, data protection, customer service, and dispute resolution.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical Criteria: 60%
  • Commercial Criteria: 40%
Published award criteria (2)
  • Technical Criteria
  • Commercial Criteria
Conditions of participation2
  • Economic & financial standing

    Must be a legally registered entity (e.g., company, charity).

    Authorised to enter contracts.

    No convictions for fraud, corruption, or other exclusion grounds under Procurement Act 2023.

    Compliant with UK laws (e.g., employment, equality).

    Demonstrate financial stability (e.g., 2–3 years of accounts).

    Acceptable credit rating or risk profile (checked via D&B)

    No outstanding tax or social security liabilities.

    May require a parent company guarantee or bond if financial risk is high.

  • Technical & professional ability

    Relevant Experience: Demonstrate successful delivery of similar car park management services (preferably in healthcare or public sector).

    Track Record: Provide case studies or references from comparable contracts within the last 3–5 years.

    Qualified Staff: Evidence of suitably trained and experienced personnel to manage operations, enforcement, and maintenance.

    Capacity: Sufficient resources (equipment, technology, staff) to deliver the contract effectively.

    Accreditations: Relevant industry certifications (e.g., BPA or IPC membership, ISO 9001, ISO 27001).

    Compliance Systems: Robust procedures for health & safety, data protection, customer service, and dispute resolution.

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 4 May 2029
First published
6 May 2025, 18:19 BST
Last source update
22 May 2026, 17:22 BST
Award evaluation window
Submission end – 22 Sept 2025
Authority reference
CAV-FTS-59845
FTS notice number
2025/S 000-037458
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Car park management services
Delivery area
UKWales (UKL)
Official registry OCID
ocds-h6vhtk-050d7f Find a Tender
Review and risk notes
Risks

Risks to contract performance include operational disruptions (e.g., equipment failure or understaffing), poor customer experience, non-compliance with NHS or legal requirements (such as GDPR and health & safety), financial underperformance, technology failures, reputational damage from enforcement practices, and lack of flexibility to adapt to changing site or policy needs.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
8 Aug 2025, 15:00 BST
Clarification deadline
4 Aug 2025, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

suppliers will need to register on the site ‘eTender Wales Bravo Solutions portal (link below).

etenderwales.bravosolution.co.uk/web/login.shtml ↗

the opportunity can be found by searching for: itt_118410 - Car Park Management Services - Cardiff and Vale Health Board

If there are any problems when registering or navigating around the site, suppliers will need to contact the Bravo Helpdesk (Monday to Friday; 8am to 6pm);

Phone: 0800 069 8634

E-mail: [email protected]

Suppliers will be notified when any documents will be available on the eTender Wales: Bravo Solutions website. Please note that the Health Board uses this portal to procure all of its contracts and it is the sole responsibility of suppliers to ensure that they can access this portal.

Timeline

6 May 2025 → 22 May 2026 · 10 dates
  1. Planning notice published
    6 May 2025, 18:19 BST
  2. Next notice expected
    23 Jun 2025, 23:59 BST
  3. Tender notice published
    4 Jul 2025, 14:07 BST
  4. Clarification questions by
    4 Aug 2025, 14:00 BST
  5. Submission deadline
    8 Aug 2025, 15:00 BST
  6. Award decision expected by397 days ago
    22 Sept 2025, 23:59 BST
  7. Contract starts384 days ago
    6 Oct 2025, 00:00 BST
  8. Standstill ends289 days ago
    8 Jan 2026, 23:59 GMT
  9. Assessment summaries sent277 days ago
    21 Jan 2026
  10. Latest notice published155 days ago
    22 May 2026, 17:22 BST

Notice history

12 events · 7 releases on Find a Tender · since 6 May 2025
  1. Planned procurement notice published
    6 May 2025, 18:19 BST
    UK3
  2. Tender notice published
    4 Jul 2025, 14:07 BST
    UK4
  3. Published value published: £100,000
    4 Jul 2025, 14:07 BST
  4. Status changed to active
    4 Jul 2025, 14:07 BST
  5. Deadline moved to 8 Aug 2025, 15:00 BST
    4 Jul 2025, 14:07 BST
    +10 days · was 30 Jul 2025, 00:00 BST
  6. Contract award notice published
    24 Dec 2025, 11:50 GMT
    UK6
  7. Status changed to complete
    24 Dec 2025, 11:50 GMT
  8. Contract award notice published
    13 Jan 2026, 12:36 GMT
    UK6
  9. Contract award notice published
    14 Jan 2026, 12:54 GMT
    UK6
  10. Contract award notice published
    21 Jan 2026, 17:51 GMT
    UK6
  11. Contract signature expected
    3 Feb 2026, 23:59 GMT
    scheduled
  12. Procurement termination notice published
    22 May 2026, 17:22 BST
    UK12
Routine re-releases (7)
  • 2026-01: 1 release · 13 Jan 2026
  • 2025-12: 1 release · 24 Dec 2025
  • 2025-07: 1 release · 4 Jul 2025
  • 2025-05: 1 release · 6 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £140,0001 award exc. VAT
Bids received 55 from SMEs
Contracts signed 1
Awarded toValueDateStatus
NATIONAL PARKING CONTROL GROUP LIMITEDCar Park Management Service for Cardiff and Vale Health Board4 Feb 2026 – 3 Feb 2031 · up to 3 Feb 2033Extensions: The contract can be extended at the sole discretion of the Health Board by a maximum period of 2 years at yearly intervals. · Amended: Standstill period has been extended to 19th January 2026. · Amended: Standstill period has been extended, the end date will be confirmed in due course, which we will provide 3 working days notice. · Amended: The standstill process is now commencing today (21st January 2026) and closes at midnight on the 2nd February 2026.£140,00022 Dec 2025Awarded

Contracts

  • Contract 1 · NATIONAL PARKING CONTROL GROUP LIMITED

    Signed
    date not published
    Value
    —
    Period
    … – 6 Oct 2030
    Status
    cancelled (13 May 2026), Following a legal challenge to this procurement, and in the light of allegations advanced in the course of that challenge, Velindre and CVUHB have decided to withdraw the award decision which was first notified to bidders by means of letters sent on 22 December 2025 and a Contract Award Notice published on 24 December 2025, and to abandon this procurement process. It is CVUHB’s current intention to carry out a new procurement for car park management services, and to make public announcements in relation to that new process shortly.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders55—

Contracting authority & participating public bodies

2 public bodies on the notice

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Procurement agentPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PXWV-6492-CGMN 4-5 Charnwood Court,, Cardiff, Wales, CF14 3UZContact name, email, phone

Clients of the procurement agent

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (9)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure