Provision of Bill Validation and Energy Auditing Services

{
  "id": "008918-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-02-02T12:31:16Z",
  "ocid": "ocds-h6vhtk-061425",
  "buyer": {
    "id": "GB-PPON-PVBD-9678-ZYDR",
    "name": "London Fire Commissioner"
  },
  "tender": {
    "id": "LFB98",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2028-12-30T23:59:59+00:00",
          "startDate": "2026-12-01T00:00:00+00:00",
          "maxExtentDate": "2029-12-30T23:59:59+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "additionalClassifications": [
          {
            "id": "65000000",
            "scheme": "CPV",
            "description": "Public utilities"
          }
        ]
      }
    ],
    "title": "Provision of Bill Validation and Energy Auditing Services",
    "value": {
      "amount": 15380.4,
      "currency": "GBP",
      "amountGross": 18456.48
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The London Fire Brigade (LFB) requires a new contract for the provision of Bill Validation and Energy Services, including the auditing and certification of energy usage across the London Fire Commissioner’s (LFC) estate. These services are critical to ensure the accuracy of utility billing, identify and recover overpayments, support carbon reporting, and contribute to broader energy management and efficiency objectives.\nThe overall objective of the LFC is to contract with a Supplier who shall manage and deliver the following services : - \n•\tCore Energy Bureau Services  - in particular:\n•\tDatabase management - Maintain a computer database with site, account and consumption information supplied by the LFC. \n•\tInvoice checking, validation and cost recovery\n•\tUtility invoice reporting.\n•\tContract Management\n•\tEnsure delivery of a quality service to meet the performance requirements of the contract;\n•\tProvide the services to the LFC’s estate to support operational functionality; and\n•\tMinimise disruption, inconvenience, and/or any business risk to the normal activities of the LFC. \n•\tReceive and process half hourly/AMR fiscal data from the Data Collectors on a daily basis.\n•\tReceive electricity, gas, and water bills for each account on an ongoing basis direct from the Suppliers.\n•\tLoad full details from the bills into Supplier systems. \n•\tValidate the bills.\n•\tWhere bill queries are found, challenge Suppliers and negotiate a settlement on your behalf.  \n•\tDeliver a regular Accounts Payable report to your Finance department of which bills have been processed as a record of bills to pay.\n•\tRecord a list of open queries along with potential cost recoveries. \n•\tRecord a list of closed queries and recovered costs.\n•\tIdentify and request any missing bills from the utility Suppliers. \n•\tProvide agreed management reports at pre-determined intervals. e.g., year on year cost/consumption reports, league tables, data quality reports.\n•\tAppoint a Bureau Service Delivery Manager to manage all day-to-day activities and be a main point of contact.",
    "communication": {
      "futureNoticeDate": "2026-04-01T23:59:59+01:00"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PVBD-9678-ZYDR",
      "name": "London Fire Commissioner",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI44",
        "country": "GB",
        "locality": "London",
        "postalCode": "SE1 0LL",
        "countryName": "United Kingdom",
        "streetAddress": "169 Union Street"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PVBD-9678-ZYDR",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "contractssection@london-fire.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "008918-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/008918-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-02-02T12:31:16Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-02-23T23:59:59+00:00",
        "description": "PME notice then ITT"
      }
    ]
  },
  "initiationType": "tender"
}