Official UK procurement notice
Provision of an eDiscovery Solution
Authority: Financial Conduct Authority (Public body)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionAward notice for the Provision of an eDiscovery Solution contract. The awarded contract is for an initial term of 5 years with option to extend for a further 2 years. The contract value is the estimated maximum contract value based on the maximum term of 7 years, inclusive of fixed and estimated variable costs and estimated indexation.<br/><br/>FCA carried out a procurement process in accordance with the Restricted Procedure under the Regulations (Regulation 28, the Public Procurement Regulations – PCR – 2015).<br/><br/>A Prior Information Notice (PIN) reference 2024/S 000-019679 was issued in June 2024 in relation to this requirement.<br/><br/>A contract notice (F02) was published on 30 January 2025 ref 2025/S 000-003183 in relation to this requirement.
CPV: Compliance software package · Software package and information systems
The lotProcurement structure
single lot · no lot value publishedLot #1As set out in the FTS Contract Notice:Awarded
As set out in the FTS Contract Notice:<br/>The FCA has a requirement for a eDiscovery solution and will carry out a procurement process in accordance with the Restricted Procedure under the Regulations (Regulation 28, the Public Procurement Regulations – PCR – 2015).<br/><br/>The process will be carried out in two distinct stages.<br/>Stage 1 – Selection Questionnaire<br/>The first stage requires interested suppliers to submit a completed Selection Questionnaire (SQ) through FCA's eTendering portal, by the 4th March 2025, demonstrating their suitability to deliver the required services. This first stage will assess suppliers’ financial stability, technical competence, and relevant experience. A minimum of 5 Bidders, who meet the minimum selection criteria will be invited to proceed to the next stage. The FCA reserves the right to invite more than 5 Bidders.<br/><br/>Stage 2 – Invitation To Tender (ITT)<br/>The second stage involves the submission of detailed tenders from the shortlisted suppliers. These tenders will be evaluated against the criteria set out in an Invitation to Tender (ITT). The contract will be awarded to the supplier whose tender represents the most economically advantageous offer based on the evaluation criteria. All suppliers will be notified of the outcome of the tendering process, and feedback will be provided upon request.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 70%
- price: 30%
Published award criteria (2)
- Technical: 70
- Price: 30
- Suitability
Details of the tender and selection and award criteria are in the procurement documents.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 27 Jun 2024, 13:44 BST
- Last source update
- 13 Mar 2026, 15:57 GMT
- Authority reference
C2932- FTS notice number
2026/S 000-023160- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-047306Find a Tender
- Performance terms
Detailed in the procurement documents
Publisher note: Please register your interest by registering fully on the Supplier portal and then accessing open opportunities on the Supplier home page (project reference C2603).
How it was run
Official notice- Submission deadline
- 4 Mar 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
1 Oct 2024 → 13 Mar 2026 · 4 dates- Next notice expected1 Oct 2024, 00:00 BST
- Submission deadline4 Mar 2025, 12:00 GMT
- Invitations to tender expected2 Apr 2025, 00:00 BST
- Notice published225 days ago13 Mar 2026, 15:57 GMT
Notice history
6 events · 4 releases on Find a Tender · since 30 Jan 2025- Status changed to active30 Jan 2025, 17:02 GMT
- Procurement method changed30 Jan 2025, 17:02 GMT
- Deadline published: 4 Mar 2025, 12:00 GMT30 Jan 2025, 17:02 GMT
- Buyer details updated30 Jan 2025, 17:02 GMT
- Status changed to complete13 Mar 2026, 15:57 GMT
- Buyer details updated13 Mar 2026, 15:57 GMT
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextII.1.1.1 | Provision or eDiscovery Solution | Provision of an eDiscovery Solution |
1 amendment published without a description.
Routine re-releases (4)
- 2024-06: 1 release · 27 Jun 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Cotswold Machinery Sales Ltd | £24,416,666 † | — | Awarded |
Contracts
Contract 023160-2026-1 · Cotswold Machinery Sales Ltd
- Signed
- 13 Feb 2026
- Value
- £24,416,666
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Financial Conduct AuthorityContracting authorityFinancial RegulationFinancial Regulation
Bidders & participating suppliers
1 commercial party on the notice- EDT INTERNATIONAL LLCAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria