Find a TenderAwarded
Published 27 Jun 2024, 13:44 BST

Official UK procurement notice

Provision of an eDiscovery Solution

Official notice

Authority: Financial Conduct Authority (Public body)·Consortium: 2 public authorities

GoodsRestricted procedure
Awarded value£24,416,666published contract · exc. VAT
Submissions closed 4 Mar 2025awarded 13 Feb 2026
Awarded to Cotswold Machinery Sales Ltd

What is being bought

Published requirement description

Award notice for the Provision of an eDiscovery Solution contract. The awarded contract is for an initial term of 5 years with option to extend for a further 2 years. The contract value is the estimated maximum contract value based on the maximum term of 7 years, inclusive of fixed and estimated variable costs and estimated indexation.<br/><br/>FCA carried out a procurement process in accordance with the Restricted Procedure under the Regulations (Regulation 28, the Public Procurement Regulations – PCR – 2015).<br/><br/>A Prior Information Notice (PIN) reference 2024/S 000-019679 was issued in June 2024 in relation to this requirement.<br/><br/>A contract notice (F02) was published on 30 January 2025 ref 2025/S 000-003183 in relation to this requirement.

CPV: Compliance software package · Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1As set out in the FTS Contract Notice:Awarded

As set out in the FTS Contract Notice:<br/>The FCA has a requirement for a eDiscovery solution and will carry out a procurement process in accordance with the Restricted Procedure under the Regulations (Regulation 28, the Public Procurement Regulations – PCR – 2015).<br/><br/>The process will be carried out in two distinct stages.<br/>Stage 1 – Selection Questionnaire<br/>The first stage requires interested suppliers to submit a completed Selection Questionnaire (SQ) through FCA's eTendering portal, by the 4th March 2025, demonstrating their suitability to deliver the required services. This first stage will assess suppliers’ financial stability, technical competence, and relevant experience. A minimum of 5 Bidders, who meet the minimum selection criteria will be invited to proceed to the next stage. The FCA reserves the right to invite more than 5 Bidders.<br/><br/>Stage 2 – Invitation To Tender (ITT)<br/>The second stage involves the submission of detailed tenders from the shortlisted suppliers. These tenders will be evaluated against the criteria set out in an Invitation to Tender (ITT). The contract will be awarded to the supplier whose tender represents the most economically advantageous offer based on the evaluation criteria. All suppliers will be notified of the outcome of the tendering process, and feedback will be provided upon request.

Delivery: London, Wales · London
Extensions: Optional extension of 2 years after the initial term of 5 yearsVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical: 70%
  • price: 30%
Published award criteria (2)
  • Technical: 70
  • Price: 30
Conditions of participation1
  • Suitability

    Details of the tender and selection and award criteria are in the procurement documents.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
27 Jun 2024, 13:44 BST
Last source update
13 Mar 2026, 15:57 GMT
Authority reference
C2932
FTS notice number
2026/S 000-023160
Classification (CPV)
Compliance software packageSoftware package and information systems
Delivery area
London (UKI4)Wales (UKL2)
Official registry OCID
ocds-h6vhtk-047306 Find a Tender
Contract terms
Performance terms

Detailed in the procurement documents

Publisher note: Please register your interest by registering fully on the Supplier portal and then accessing open opportunities on the Supplier home page (project reference C2603).

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredLanguage: EN
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
Submission deadline
4 Mar 2025, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

1 Oct 2024 → 13 Mar 2026 · 4 dates
  1. Next notice expected
    1 Oct 2024, 00:00 BST
  2. Submission deadline
    4 Mar 2025, 12:00 GMT
  3. Invitations to tender expected
    2 Apr 2025, 00:00 BST
  4. Notice published225 days ago
    13 Mar 2026, 15:57 GMT

Notice history

6 events · 4 releases on Find a Tender · since 30 Jan 2025
  1. Status changed to active
    30 Jan 2025, 17:02 GMT
  2. Procurement method changed
    30 Jan 2025, 17:02 GMT
  3. Deadline published: 4 Mar 2025, 12:00 GMT
    30 Jan 2025, 17:02 GMT
  4. Buyer details updated
    30 Jan 2025, 17:02 GMT
  5. Status changed to complete
    13 Mar 2026, 15:57 GMT
  6. Buyer details updated
    13 Mar 2026, 15:57 GMT
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextII.1.1.1Provision or eDiscovery SolutionProvision of an eDiscovery Solution

1 amendment published without a description.

Routine re-releases (4)
  • 2024-06: 1 release · 27 Jun 2024

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £24,416,6661 contract exc. VAT
Bids received 5
Contracts signed 1latest 13 Feb 2026
Awarded toValueDateStatus
Cotswold Machinery Sales Ltd£24,416,666 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids———

Contracting authority & participating public bodies

2 public bodies on the notice

FCA

Contracting authorityPublic bodyFinancial RegulatorFinancial Regulation 01920623 12 Endeavour Square, London, UK, E20 1JNContact name, email, phone

Consortium members and other public bodies

Bidders & participating suppliers

1 commercial party on the notice
  • EDT INTERNATIONAL LLCAwarded supplierINTERNATIONAL 3500 South Dupont Highway, Dover DE19901, United States, Dover, London, DE19901

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria