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Published 9 May 2025, 14:59 BST

Official UK procurement notice

Contract for Provision of an Additional Learning Needs (ALN) Assistive Technology Assessment Service

Official notice

Authority: City & County of Swansea (Local council)

ServicesBelow threshold - open competitionBelow thresholdLight touch regimeSME suitableVCSE suitable
Sectors: Education & Training (80)Community & Cultural Services (98) Delivery: Wales (UKL18)
Published estimate£80,000≈ £27k / year · £96,000 inc. VAT50% below published estimate
Submissions closed 3 Jun 2025awarded 8 Nov 2025
Awarded to Capita Business Services Ltd
Contract term 3 yrsends 31 Aug 2028 · up to 31 Aug 2030 with extensions · starts 1 Sept 2025

What is being bought

Published requirement description

Appointment of an organisation which assesses the needs of children and young people with Additional Learning Needs (ALN) who may require assistive technologies, to minimise potential barriers to learning, whilst enhancing their independence, mobility and ability to communicate

CPV: Education and training services · Other community, social and personal services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£80,000
Contract period: 1 Sept 2025 – 31 Aug 2028 (3 yrs) · up to 31 Aug 2030 with extensionsValue: £80,000 exc. VAT · £96,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Contract Period: 3 years with the option to extend for up to 24 months
80000000 Education and training services98000000 Other community, social and personal services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    See tender documentation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality
  • Price
Conditions of participation1
  • Condition of participation

    See tender documentation

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
9 May 2025, 14:59 BST
Last source update
21 Nov 2025, 14:12 GMT
Authority reference
CCS/25/007
FTS notice number
2025/S 000-020122
Latest notice
Contract details notice (UK7)
Classification (CPV)
Education and training servicesOther community, social and personal services
Delivery area
Wales (UKL18)
Official registry OCID
ocds-h6vhtk-050fe1 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
3 Jun 2025, 12:00 BST
Clarification deadline
27 May 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/web/login.shtml ↗

ITT reference - itt_117218

ITT title - Contract for Provision of an Additional Learning Needs (ALN) Assistive Technology Assessment Service

Timeline

9 May 2025 → 21 Nov 2025 · 5 dates
  1. Tender notice published
    9 May 2025, 14:59 BST
  2. Clarification questions by
    27 May 2025, 12:00 BST
  3. Submission deadline
    3 Jun 2025, 12:00 BST
  4. Contract starts
    1 Sept 2025, 00:00 BST
  5. Latest notice published329 days ago
    21 Nov 2025, 14:12 GMT

Notice history

3 events · 2 releases on Find a Tender · since 9 May 2025
  1. Tender notice published
    9 May 2025, 14:59 BST
    UK4
  2. Contract details notice published
    21 Nov 2025, 14:12 GMT
    UK7
  3. Status changed to complete
    21 Nov 2025, 14:12 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £40,0001 contract exc. VAT
Contracts signed 1latest 8 Nov 2025
Awarded toValueDateStatus
Capita Business Services Ltd——Awarded

Contracts

  • Provision of an Additional Learning Needs (ALN) Assistive Technology Assessment Service · Capita Business Services Ltd

    Signed
    8 Nov 2025
    Value
    £40,000
    Period
    8 Nov 2025 – 31 Aug 2028 · up to 31 Aug 2032 with extensions
    Status
    active
    Extensions
    With the option to extend up to 48 months

Contracting authority & participating public bodies

City & County of Swansea

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PYYD-8699-BJGD Civic Centre, Swansea, Wales, SA1 3SNContact email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender