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Published 23 Dec 2025, 14:55 GMT

Official UK procurement notice

Provision of All Wales Independent Mental Capacity Advocacy (IMCA)

Official notice

Authority: NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust) (NHS & healthcare)

6 lotsServicesOpen procedureAbove thresholdLight touch regimeSME suitableVCSE suitableAccelerated
Sectors: Health & Social Care (85) Delivery: Wales (UKL)
Published estimate£11,356,885total for 6 lots · £11,356,885 inc. VAT · 1 value update
Submissions closed 17 Aug 2026
Lots 6see the lot list below
Contract term Varies by lotfirst lot 2 yrs from 1 Jan 2027 · see each lot

What is being bought6 lots · detail below

Published requirement description

NHS Wales Shared Services Parentship (as hosted by Velindre University NHS Trust), in collaboration with six (6) Welsh Health Boards is seeking to procure an Independent Mental Capacity Advocacy service. The tender will be divided into Lots to take into consideration the provision of the IMCA and the paid RPR (Relevant Person Representative) service.

This procurement is divided into six (6) Lots as set out below. Please note that Lot 3 and 4 are split into three (3) two separate sub-lots with the Health Board acting as the Commissioner for the Lots detailed below:

Lot 1 – BCUHB IMCA Services

Lot 2a – ABUUHB IMCA Services

Lot 2b – ABUUHB Ad-hoc Spot-Purchase

Lot 3a – CTMUHB IMCA Services

Lot 3b – CTMUHB Paid RPR Services

Lot 3c –CTMUHB Ad-hoc Spot-Purchase

Lot 4a – CAVUHB IMCA Services

Lot 4b – CAVUHB Paid RPR Services

Lot 4c – CAVUHB Spot-Purchase of Paid RPR

Lot 5a – HDDUHB IMCA & Paid RPR services

Lot 5b – HDDUHB Ad – hoc Spot-Purchase

Lot 6a – SBUHB IMCA & Paid RPR services

Lot 6b – SBUHB Spot-Purchase of Paid RPR Local Authorities

CPV: Health and social work services

Lots and requirements (6)Procurement structure

6 lots · all with a published value (£11,356,885 together) · same evaluation weights on every lot
Lot #1Betsi Cadwaladr university health boardRenewal 2 yrsSMEVCSEPublished value£1,985,000

This lot will have a requirement for one (1) provider to deliver the services

Lot 1 Provision of services IMCA services paid RPR within the Health Boards.

Contract period: 1 Jan 2027 – 31 Dec 2028 (2 yrs) · up to 31 Dec 2031 with extensionsValue: £1,985,000 exc. VAT · £1,985,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: The contract will be awarded for an initial term of 24 months with option to extend for up to a further 3 years in 3 x 12 months increments.
85000000 Health and social work services
Lot #2Aneurin Bevan university health boardRenewal 2 yrsSMEVCSEPublished value£2,846,385

This lot will have a requirement for one (1) provider to deliver the services under each sub-lot.

Lot 2a Provision of PRP services IMCA services and paid RPR within the Health Boards.

Lot2b Provision of ad-hoc spot-purchase

Contract period: 1 Jan 2027 – 31 Dec 2028 (2 yrs) · up to 31 Dec 2031 with extensionsValue: £2,846,385 exc. VAT · £2,846,385 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: The contract will be awarded for an initial term of 24 months with option to extend for up to a further 3 years in 3 x 12 months increments.
85000000 Health and social work services
Lot #3Cwm Taf University Health BoardRenewal 2 yrsSMEVCSEPublished value£1,165,000

Lot 3a Provision of IMCA services and paid RPR within the Health Boards.

Lot 3b for the provision of paid RPR services for the Local Health Boards and Local Authorities within the geographical area.

Lot3c Provision of ad-hoc spot-purchase

Contract period: 1 Jan 2027 – 31 Dec 2028 (2 yrs) · up to 31 Dec 2031 with extensionsValue: £1,165,000 exc. VAT · £1,165,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: The contract will be awarded for an initial term of 24 months with option to extend for up to a further 3 years in 3 x 12 months increments.
85000000 Health and social work services
Lot #4Cardiff and Vale University Local Health BoardRenewal 2 yrsSMEVCSEPublished value£1,879,380

Lot 4a Provision of IMCA services and paid RPR within the Health Boards.

Lot 4b for the provision of paid RPR services for the Local Health Boards and Local Authorities within the geographical area.

Lot 4c - Sot Purchase or RPR

Contract period: 1 Jan 2027 – 31 Dec 2028 (2 yrs) · up to 31 Dec 2031 with extensionsValue: £1,879,380 exc. VAT · £1,879,380 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: The contract will be awarded for an initial term of 24 months with option to extend for up to a further 3 years in 3 x 12 months increments.
85000000 Health and social work services
Lot #5Hywel Dda University Health BoardRenewal 1 yr 7 moSMEVCSEPublished value£1,969,770

Lot 5a Provision of IMCA services and paid RPR within the Health Boards.

Lot5b Provision of ad-hoc spot-purchase

Contract period: 1 Jun 2027 – 31 Dec 2028 (1 yr 7 mo) · up to 31 Dec 2031 with extensionsValue: £1,969,770 exc. VAT · £1,969,770 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: The contract will be awarded for an initial term of 18 months with option to extend for up to a further 3 years in 3 x 12 months increments.
85000000 Health and social work services
Lot #6Swansea Bay University Health BoardRenewal 1 yr 7 moSMEVCSEPublished value£1,511,350

This lot will have a requirement for one (1) provider to deliver the services under each sub-lot.

Lot 6a Provision of IMCA services and paid RPR within the Health Boards.

Lot6b Provision of ad-hoc spot-purchase

Contract period: 1 Jun 2027 – 31 Dec 2028 (1 yr 7 mo) · up to 31 Dec 2031 with extensionsValue: £1,511,350 exc. VAT · £1,511,350 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: The contract will be awarded for an initial term of 18 months with option to extend for up to a further 3 years in 3 x 12 months increments.
85000000 Health and social work services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 6 lots
Quality: 100%
Published sub-criteria (1)
  • Technical: 100%
Published award criteria (1)
  • Technical: The full evaluation criteria is set out in the tender documents.
Lot distribution rule: For the below lots there will be a requirement for one (1) provider to deliver the services under each sub-lot. Lot 1 Lot 2 Lot 3 Lot 4 Lot 5 and 6 reserve the right to onboard onto the contract agreement at any point during the contract term.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
23 Dec 2025, 14:55 GMT
Last source update
4 Aug 2026, 14:35 BST
Award evaluation window
Submission end – 2 Oct 2026
Authority reference
COMM-FTS-60883
FTS notice number
2026/S 000-066358
Accelerated
Light touch contract
Latest notice
Tender notice (UK4)
Classification (CPV)
Health and social work services
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-05fcb7 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
17 Aug 2026, 17:00 BST
Clarification deadline
10 Aug 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

etenderwales.ukp.app.jaggaer.com/esop/mdl/message/rec… ↗

Timeline

23 Dec 2025 → 1 Jan 2027 · 9 dates
  1. Planning notice published307 days ago
    23 Dec 2025, 14:55 GMT
  2. Market engagement276 days ago
    22 Jan 2026, 23:59 GMT

    NWSSP is seeking feedback from suppliers, contractors and other interested parties to help the noted Health Boards to increase its market understanding, inform the development of the specification and support governance processes.

    This preliminary market engagement exercise is open to all interested parties.

    To participate in the preliminary market engagement exercise, please contact the names detailed below who will be able to provide you with the Preliminary Market Engagement Document.

    Emmanuel Haruna - [email protected]

    Amy Chilvers - [email protected]

    Once you have read through the document and supporting appendices, please complete the Preliminary Market Engagement Questionnaire.

  3. Next notice expected207 days ago
    1 Apr 2026, 23:59 BST
  4. Tender notice published104 days ago
    14 Jul 2026, 15:42 BST
  5. Latest notice published83 days ago
    4 Aug 2026, 14:35 BST
  6. Clarification questions by76 days ago
    10 Aug 2026, 17:00 BST
  7. Submission deadline69 days ago
    17 Aug 2026, 17:00 BST
  8. Award decision expected by23 days ago
    2 Oct 2026, 23:59 BST
  9. Today
    26 Oct 2026
  10. Contract startsin 67 days
    1 Jan 2027

Notice history

12 events · 6 releases on Find a Tender · since 23 Dec 2025
  1. Preliminary market engagement notice published
    23 Dec 2025, 14:55 GMT
    UK2
  2. Tender notice published
    14 Jul 2026, 15:42 BST
    UK4
  3. Published value updated to £11,356,885
    14 Jul 2026, 15:42 BST
    was £1
  4. Status changed to active
    14 Jul 2026, 15:42 BST
  5. Procurement method changed
    14 Jul 2026, 15:42 BST
  6. Deadline published: 5 Aug 2026, 12:00 BST
    14 Jul 2026, 15:42 BST
  7. Tender notice published
    23 Jul 2026, 13:22 BST
    UK4
  8. Tender notice published
    30 Jul 2026, 14:50 BST
    UK4
  9. Deadline moved to 10 Aug 2026, 12:00 BST
    30 Jul 2026, 14:50 BST
    +5 days · was 5 Aug 2026, 12:00 BST
  10. Tender notice published
    4 Aug 2026, 10:52 BST
    UK4
  11. Deadline moved to 17 Aug 2026, 17:00 BST
    4 Aug 2026, 10:52 BST
    +7 days · was 10 Aug 2026, 12:00 BST
  12. Tender notice published
    4 Aug 2026, 14:35 BST
    UK4
Published amendments (4)

The clarification deadline is being extended from the 23rd July to 28th July to allow further opportunity for clarification

The submission deadline has been extended from the 5th August to 10th August. This amendment allows the opportunity for all potential bidders to finalise their bids based on the updated information.

The submission deadline has been extended from the 5th August to 17th August at 5pm. The clarification date has also been extended from the 30th July until the 10th August at 5pm. This amendment allows the opportunity for all potential bidders to finalise their bids based on the updated information.

In the Lotting description section, whilst the description is correct we will delete the following statement to avoid confusion- 'Whilst the below Health Boards have stated a preference to potentially award individual Lots to different Providers.'

Routine re-releases (6)
  • 2026-07: 2 releases · 14 Jul 2026, 23 Jul 2026
  • 2025-12: 1 release · 23 Dec 2025

Contracting authority & participating public bodies

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PXWV-6492-CGMN 4-5 Charnwood Court,, Cardiff, Wales, CF14 3UZContact name, email, phone

Official documents & specifications (14)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender