Find a TenderAwarded

Published 1 Feb 2022, 14:15 GMT

Official UK procurement notice

Provision of a Shared Alarm Receiving Centre (ARC) Technology Solution

Official notice

Authority: Scotland Excel

Framework agreement2 lotsServicesOpen procedureSME suitable

Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Wales (UKL)Scotland (UKM)

Framework ceiling (notional)£15,000,000total for 2 lots · framework ceiling, not attributable revenue · 1 value update

Submissions closed 10 May 2023awarded 3 Nov 2023

Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

The solution will provide a common platform to enable and simplify Councils’ move to digital telecare and will provide for innovation and development during the Framework, as described in the Tender Documents.

CPV: IT services: consulting, software development, Internet and support · Miscellaneous software package and computer systems · Software package and information systems · Software supply services · Software-related services

How this framework works

From the published notice

Places: up to 1 suppliers · 5 bids received (5.0 per place) · 1 appointed (full)

Lots and requirements (2)Procurement structure

2 lots · 1 with a published value

Lot #1provision of a shared telecare alarm receiving centre (ARC) technology solutionAwarded Wales, ScotlandPublished value£15,000,000

A multi-tenant cloud solution used in Alarm Receiving Centers, delivering the digital capability throughout Scotland as set out in the Tender Documents.

This Tender process is for participation in a Framework Contract for the provision of a Shared Alarm Receiving Centre (ARC) Technology Solution intended to meet the needs of Scotland Excel’s member Councils and Associate Members to assist in the transition from analogue to digital telephony services.

In line with Regulation 72 of the Public Contracts (Scotland) Regulations 2015, Contract and Framework agreements may be modified without a new procurement procedure in accordance with this Part in some cases. Further details of the cases in this permitted can be found in the document "0422- Regulation 72", within the "Information & Instructions" folder in the "Buyer Attachments" area of the PCS-T project for this procurement.

This Framework Contract is intended to provide an efficient method of engaging a single Supplier for the provision of a Shared Alarm Receiving Centre (ARC) Technology Solution to Councils and aims to ensure that the Solution is delivered in a consistent and co-ordinated way across all of Scotland. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Delivery: Wales, Scotland · Various locations throughout the geographical boundaries of participating Councils and associate members within Scotland

Extensions: The duration of “72” months shown in II.2.7 is subject to an option exercisable at the sole discretion of Scotland Excel to terminate the contract at the end of the 4th year (as set out within the Procurement Documents).Variant bids: not allowed

48000000 Software package and information systems 48900000 Miscellaneous software package and computer systems 72000000 IT services: consulting, software development, Internet and support 72268000 Software supply services

Lot #2It is intended for this to be a single lot frameworkPlanned ScotlandLot estimate not published

It is intended for this framework to be a single lot framework

Delivery: Scotland

72000000 IT services: consulting, software development, Internet and support

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published sub-criteria (2)

Technical: 70%
Commercial: 30%

Published award criteria (2)

Technical: 70
Commercial: 30

Conditions of participation2

Suitability
Not Applicable
Condition of participation
no text published
Minimum: 1. SPD (Scotland) Question 4B.5.1b and 4B.5.2 - INSURANCE REQUIREMENTS: It is a requirement of the contracts to be procured under the proposed framework agreement that tenderers hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the type…

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
“Provision of a Shared Alarm Receiving Centre (ARC) Technology Solution” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 1 Feb 2022, 14:15 GMT
Last source update: 28 Nov 2023, 16:41 GMT
Award evaluation window: 21 Apr 2023 – …
Authority reference: 04-22
FTS notice number: 2023/S 000-035113
Classification (CPV): IT services: consulting, software development, Internet and supportMiscellaneous software package and computer systemsSoftware package and information systemsSoftware supply servicesSoftware-related services
Delivery area: Wales (UKL)Scotland (UKM)
Official registry OCID: ocds-h6vhtk-0311a9 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: For full details of the conditions relevant to the proposed Framework Agreement and Call-offs (to the extent known or settled at this stage), please see the procurement documents (details of how to access these being set out in section "1.3 Communication") of this Contract Notice.

Review and risk notes

Review procedure: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

Publisher note: Scotland Excel as a central purchasing body, is procuring this framework on behalf of the following contracting authorities (and successor bodies): - the 32 local authorities in Scotland listed at http://www.scotland-excel.org.uk/home/aboutus/Ourmembers/Local-authorities.aspx; - Tayside Contracts; - Scotland Excel associate members, listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx; , - Any integration authority, or other bodies, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014; and, Telecare Service Providers (as noted in the 04-22 Information and Instructions document). The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel. (SC Ref:751252)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Appointment period ends: 10 May 2023, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 21 Apr 2023, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

1 Jun 2022 → 28 Nov 2023 · 4 dates

Next notice expected
1 Jun 2022, 00:00 BST
Bids opened
21 Apr 2023, 12:00 BST
Admission / appointment period endsperiod end, not a bid countdown
10 May 2023, 12:00 BST
Notice published
28 Nov 2023, 16:41 GMT

Notice history

7 events · 5 releases on Find a Tender · since 17 Mar 2023

Published value updated to £15,000,000
17 Mar 2023, 15:47 GMT
was £4,000,000
Status changed to active
17 Mar 2023, 15:47 GMT
Procurement method changed
17 Mar 2023, 15:47 GMT
Deadline published: 21 Apr 2023, 12:00 BST
17 Mar 2023, 15:47 GMT
Deadline moved to 28 Apr 2023, 12:00 BST
27 Mar 2023, 12:22 BST
+7 days · was 21 Apr 2023, 12:00 BST
Deadline moved to 10 May 2023, 12:00 BST
21 Apr 2023, 14:20 BST
+12 days · was 28 Apr 2023, 12:00 BST
Status changed to complete
28 Nov 2023, 16:41 GMT

Published amendments (2 · 2 deadline changes)

When	What	Before	After	Shift
—	DeadlineTime limit · IV.2.2	21 Apr 2023	28 Apr 2023	+7 d
—	Bid openingConditions for opening of tenders · IV.2.7	21 Apr 2023	28 Apr 2023	+7 d
—	DeadlineTime limit · IV.2.2	28 Apr 2023	10 May 2023	+12 d
—	Bid openingConditions for opening of tenders · IV.2.7	28 Apr 2023	10 May 2023	+12 d

Extension to the Tender deadline.

Extension to the tender deadline.

Routine re-releases (5)

2023-03: 1 release · 17 Mar 2023
2022-02: 1 release · 1 Feb 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 1admitted to the panel · see the list ↓

Bids received 52 from SMEs

Contracts signed 1latest 3 Nov 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Contract 035113-2023-04-22-1
Signed
3 Nov 2023
Value
£15,000,000
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · provision of a shared telecare alarm receiving centre (ARC) technology solution	5bids · 5 electronic · 5 from abroad	2	—	—

Contracting authority & participating public bodies

Scotland Excel

Contracting authorityBody governed by public lawGeneral public services Renfrewshire House, Cotton Street, Paisley, Scotland, PA1 1ARContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Court of SessionReview body Edinburgh

Framework contractors & participating bidders

1 commercial party on the notice

Chubb Fire & Security LimitedFramework contractor Chubb House, Shadsworth Road, Blackburn, UK, BB1 2PR

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.