Find a TenderAwardedContract award notice

Published 13 May 2026, 11:31 BST

Official UK procurement notice

Provision of a School Management Information System (MIS) to Schools within Newport

Authority: Newport City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)IT Services & Software (72) Delivery: Wales (UKL21)

Published estimate£2,600,000≈ £371k / year · £3,120,000 inc. VAT · 1 value update

Submissions closed 6 Jul 2026awarded 28 Sept 2026

Award (standstill) to Bromcom Computers Plc

Contract term 7 yrsends 31 Mar 2034 · up to 31 Mar 2037 with extensions · starts 1 Apr 2027

What is being bought

Published requirement description

This is the contract award notice for the provision of a comprehensive Schools Management Information System (MIS) to schools within Newport.

The original standstill period that was due to end on 9 October 2026, was restarted and will now be completed on Tuesday 20 October 2026.

CPV: IT services: consulting, software development, Internet and support · System for recording attendance

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 7 yrsSMEPublished value£2,600,000

Contract period: 1 Apr 2027 – 31 Mar 2034 (7 yrs) · up to 31 Mar 2037 with extensionsValue: £2,600,000 exc. VAT · £3,120,000 inc. VAT

Delivery: WalesEligibility: SME eligible

Extensions: The right to additional purchases while the contract is valid. The Council reserve the right to procure additional services throughout the duration of the contract if they assist with improving the customer experience or provide innovation to enhance the service, within the subject matter of the contract. · The contract shall be for a period of 7 years with an option to extend for a further period of up to 3 years, renewable on a yearly or for the full 3 years

31711310 System for recording attendance 72000000 IT services: consulting, software development, Internet and support

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published sub-criteria (2)

Quality Questions: 60%
Price: 40%

Published award criteria (2)

Quality Questions: Response to quality questions set out in the etenderwales Tendering System
Price: Total cost of providing the solution as per the pricing schedule

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 13 May 2026, 11:31 BST
Last source update: 16 Oct 2026, 10:57 BST
Award evaluation window: Submission end – 21 Jul 2026
Authority reference: NCC202500373
FTS notice number: 2026/S 000-054026
Latest notice: Contract award notice (UK6)
Classification (CPV): IT services: consulting, software development, Internet and supportSystem for recording attendance
Delivery area: Wales (UKL21)
Official registry OCID: ocds-h6vhtk-069760 Find a Tender

How it was run

Official notice

Run through: Sell2Wales · Who buys & how to bid on Sell2Wales

Supplier login requiredElectronic submission allowedLanguage: EN, CY

Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer

Submission deadline: 6 Jul 2026, 16:00 BST
Clarification deadline: 29 Jun 2026, 16:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en, cy

Detailed submission instructions & authority contactsFrom official release

etenderwales.ukp.app.jaggaer.com ↗

Timeline

13 May 2026 → 1 Apr 2027 · 9 dates

Planning notice published164 days ago
13 May 2026, 11:31 BST
Next notice expected156 days ago
21 May 2026, 23:59 BST
Tender notice published138 days ago
8 Jun 2026, 21:28 BST
Clarification questions by117 days ago
29 Jun 2026, 16:00 BST
Submission deadline110 days ago
6 Jul 2026, 16:00 BST
Award decision expected by95 days ago
21 Jul 2026, 23:59 BST
Assessment summaries sent25 days ago
30 Sept 2026, 00:00 BST
Latest notice published8 days ago
16 Oct 2026, 10:57 BST
Today
24 Oct 2026
Contract startsin 158 days
1 Apr 2027, 00:00 BST

Notice history

10 events · 5 releases on Find a Tender · since 13 May 2026

Pipeline notice published
13 May 2026, 11:31 BST
UK1
Tender notice published
8 Jun 2026, 21:28 BST
UK4
Published value updated to £2,600,000
8 Jun 2026, 21:28 BST
was £2,100,000
Status changed to active
8 Jun 2026, 21:28 BST
Deadline published: 6 Jul 2026, 16:00 BST
8 Jun 2026, 21:28 BST
Contract award notice published
30 Sept 2026, 16:42 BST
UK6
Status changed to complete
30 Sept 2026, 16:42 BST
Contract award notice published
9 Oct 2026, 15:27 BST
UK6
Contract award notice published
16 Oct 2026, 10:57 BST
UK6
Contract signature expected
13 Nov 2026, 23:59 GMT
scheduled

Routine re-releases (5)

2026-06: 1 release · 8 Jun 2026
2026-05: 1 release · 13 May 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1some still in standstill

Awarded value £826,0221 award exc. VAT

Bids received 65 from SMEs

Awarded to	Value	Date	Status
Bromcom Computers PlcSME1 Dec 2026 – 30 Nov 2033 · up to 30 Nov 2036Extensions: Extension can be extended on an annual basis for up to 3 years or extended for the full 3 years. · Options: The right to additional purchases while the contract is valid. The Council reserve the right to procure additional services throughout the duration of the contract if they assist with improving the customer experience or provide innovation to enhance the service, within the subject matter of the contract.	£826,022	28 Sept 2026	Standstill

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6final-stage tenders	5	0	—

Contracting authority & participating public bodies

Newport City Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PWLP-4583-NQGG Civic Centre, Newport, Wales, NP20 4URContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Bromcom Computers PlcAwarded supplierGB-PPON: PPZM-7486-ZJWH Rutland House, 44 Masons Hill, , Bromley BR2 9JG, London, BR2 9JGContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender16 Oct 2026, 10:57 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender9 Oct 2026, 15:27 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender30 Sept 2026, 16:42 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender8 Jun 2026, 21:28 BST
Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender13 May 2026, 11:31 BST