Find a TenderAwarded

Published 25 Oct 2022, 12:32 BST

Official UK procurement notice

Provision of a Parent Partnership Tender

Official notice

Authority: Caerphilly County Borough Council (Local council)·Consortium: 5 public authorities

ServicesOpen procedureSME suitable

Sectors: Education & Training (80)Health & Social Care (85)Community & Cultural Services (98) Delivery: Wales (UKL16)

Published estimate£725,000≈ £242k / year22.6% above published estimate

Submissions closed 28 Nov 2022awarded 3 Apr 2023

Awarded to SNAP Cymru

Contract term 3 yrsends 31 Mar 2026 · starts 1 Apr 2023

What is being bought

Published requirement description

Caerphilly County Borough Council (Council) has undertaken a collaborative arrangement for the provision of a Parent Partnership Tender. Caerphilly County Borough Council has been nominated as lead Authority to proceed with a regional arrangement for the provision of a parent partnership on behalf of five local authorities as outlined below:-

Caerphilly County Borough Council,
Newport City Council,
Blaenau Gwent County Borough Council,
Torfaen County Borough Council,
Monmouthshire County Council

This notice is not a call for competition, its to notify the market that the Council has awarded a contract to Snap Cymru following the tendering process

The contract value is an estimate for the five years excluding VAT based on the tendered costs for the initial three years. The Council shall decide if they take up the options to extend

CPV: Education and training services · Health and social work services · Other community, social and personal services · Special education services

The lotProcurement structure

single lot · value published

Lot #1This notice is not a call for competition, its to inform the market that the Council… 3 yrsPublished value£725,000

This notice is not a call for competition, its to inform the market that the Council has awarded a contract to Snap Cymru for the provision of a Regional arrangement for the provision of Parent Advocacy.

The service shall be available to all residents of "the Council" who are parents/carers of young people requiring support for additional needs and/ or disability.

This arrangement was undertaken line with the Public Contracts Regulation 2015, schedule 3, falling within Regulation 74-77, otherwise known as the Light Touch Regime. Additional information: The contract period for this arrangement is from the 01 April 2023 - 31 March 2026 with the option to extend for up to a further period of twenty-four (24) months extended on an annual basis.

The estimated contract value includes any extensions. The Council will decide if they take the option of the extensions at the time

Contract period: 1 Apr 2023 – 31 Mar 2026 (3 yrs)

Delivery: Wales · Within the boundaries of the Gwent Region (Blaenau Gwent CBC, Caerphilly CBC, Monmouthshire CC, Newport CC, Torfaen CBC)

80000000 Education and training services 80340000 Special education services 85000000 Health and social work services 98000000 Other community, social and personal services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

As set out in the tender document (ITT)

Shortlisting: This process is a three-stage, Open Tender Procedure. Stage One - Selection Stage consists of pass/fail questions. Candidates are required to pass all pass/fail questions. Any candidate that receives a fail, will be eliminated from the process at the point where the fail occurs. Award Stage will consist of Quality 60% and Price 40%. Stage Two shall consist Tender response 20%, price 40% and social value 10% Only the top three scoring providers will be taken through to Stage Three Stage Three - Interview 20% and Presentation 10% Service Provider’s receiving a score of 4 or below will result in elimination from the process including the tender response / interview and presentation stages Please note that Social Value is a scored element of this evaluation utilising Social Value Portal. Full details are in the tender packs Full details are in the ITT.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 25 Oct 2022, 12:32 BST
Last source update: 1 May 2023, 08:56 BST
Authority reference: CCBC/PS2337/22/HS
FTS notice number: 2023/S 000-012425
Classification (CPV): Education and training servicesHealth and social work servicesOther community, social and personal servicesSpecial education services
Delivery area: Wales (UKL16)
Official registry OCID: ocds-h6vhtk-037bee Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (WA Ref:130737)

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Tender documents are also served through a separate tool: https://supplierlive.proactisp2p.com/account/login ↗

Submission deadline: 28 Nov 2022, 12:00 GMT
Submission channel: {"electronicSubmission","written"}
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/account/login ↗

Timeline

28 Nov 2022 → 1 May 2023 · 3 dates

Submission deadline
28 Nov 2022, 12:00 GMT
Contract starts
1 Apr 2023, 00:00 BST
Notice published
1 May 2023, 08:56 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
1 May 2023, 08:56 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £888,5001 contract exc. VAT

Bids received 11 from SMEs

Contracts signed 1latest 3 Apr 2023

Awarded to	Value	Date	Status
SNAP CymruSME	£888,500 †	—	Awarded

Contracts

Contract 012425-2023-1 · SNAP CymruSME
Signed
3 Apr 2023
Value
£888,500
Period
… – 31 Mar 2026
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic	1	—	—

Contracting authority & participating public bodies

5 public bodies on the notice

Caerphilly CBC

Contracting authorityLocal CouncilRegional or local authorityEducation Penallta House, Hengoed, Wales, CF82 7RGContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

Blaeanu Gwent County Borough CouncilContracting authorityCounty Hall Steelworks Road, WalesContact email, phone
Monmouthshire County CouncilContracting authorityCounty Hall Usk, WalesContact email, phone
Newport City CouncilContracting authority Newport, WalesContact email, phone
Torfaen County Borough CouncilContracting authorityCounty Hall Pontypool, WalesContact email, phone

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

SNAP CymruAwarded supplier 10 Coopers Yard, Curran Road, Cardiff, Cardiff, UK, CF105NBContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.