Provision of a Framework for (Lot 1) Decontamination and Deep Cleaning and (Lot 2) Hoarding Support Service

Lot distribution rule: (i) Both Lots will have a maximum of three suppliers. They will be ranked in order of highest tender score (1), next highest (2) and 3rd highest tender score (3). The tender score will be the combined score of price and quality as set out further on in this ITT document. (ii) When the Service Area have a new requirement for (e.g.) decontamination and deep cleaning, or a hoarding support service at a property, the process in full will be: a. Service Area contact Supplier #1 to ask if they have capacity for the requirement within the required timescale. b. If they do, the Supplier has 48 hours to attend the relevant site, confirm capacity (assuming the job is as it was described initially) and also to confirm quote value. The quote value must align with the scope of pricing provided within the original tender submission. c. Supplier #1 will be expected to provide a quotation within 24 hours of the initial request. If they do not provide this within 24 hours, then the Service Area will approach the Supplier ranked #2 for a quotation. d. The Authority must approve the quotation which is likely to take approximately one week. e. On acceptance of the quotation, the Supplier is to begin the Service requirement within 72 hours (3 days). f. If the relevant Supplier does not have capacity and/or cannot meet the timeframe then the Service Area goes to Supplier #2 on the list, and so on. (iii) It is important to note that the Authority intends to place orders with the Supplier(s) as and when required under both lots although there is no guarantee of value or volume of orders. Both lots are an ad hoc service.