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AwardedFind a Tender · award

Provision of a Financial Management System

Buyer: Runnymede Borough Council →

BuyerRunnymede Borough Council
StatusAwarded
DeadlineNot published
ValueValue not published
Published3 Dec 2024

What is being bought

This Selection Questionnaire (SQ) is to assist the council in identifying which suppliers to invite to tender for the provision of a Financial Management System.The council is tendering for a high performing, quality Financial Management System to include support and maintenance for an initial term of ten years with the option to extend for a further 5 x 12-month periods.

Delivery location

UKJ25

Categories

Financial analysis and accounting software package 48440000Financial analysis software package 48441000Financial systems software package 48442000Financial information systems 48812000Financial analysis software package 48441000

Lot details

Lot 1

The council is tendering to replace its existing Financial Management System, Total Finance, in place since 2003. Total Finance contains the integrated General Ledger, Budgeting module, Cashbook, Creditors Ledger, Debtors Ledger, and Purchase Ordering P2P (Purchase to Pay) system

Statuscancelled

Award criteria
Quality — 60
price — 40

What is included

ItemCategoryQuantity
1Financial analysis and accounting software package, Financial analysis software package, Financial systems software package, Financial information systemsNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 48. The category anchor is Financial analysis and accounting software package (48440000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 486,4951 median · 8.7 average (2,371 of 6,495 with a bid count)1.7 average (2,773 of 6,495 with named award suppliers)Not published
Same buyer1Not publishedNot publishedNot published
Delivery region: UKJ254Not publishedNot publishedNot published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

038898-2024-TBC-1

Statusactive
Value£1,634,196

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-0471d8
Latest release ID038898-2024
Latest release timestampTue Dec 03 2024 12:38:19 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodselective
Procurement method detailsRestricted procedure
Main procurement categorygoods
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release3

Notice history

DateEventReference
3 Dec 2024award, contract038898-2024
21 Jun 2024tender019170-2024

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
{
  "id": "038898-2024",
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    "award",
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  "bids": {
    "statistics": [
      {
        "id": "1",
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        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 4,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 0,
        "measure": "foreignBidsFromEU",
        "relatedLot": "1"
      },
      {
        "id": "4",
        "value": 0,
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1"
      },
      {
        "id": "5",
        "value": 4,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2024-12-03T12:38:19Z",
  "ocid": "ocds-h6vhtk-0471d8",
  "buyer": {
    "id": "GB-FTS-15714",
    "name": "Runnymede Borough Council"
  },
  "awards": [
    {
      "id": "038898-2024-TBC-1",
      "status": "active",
      "suppliers": [
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          "name": "TechnologyOne UK Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
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      {
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        "status": "cancelled",
        "hasOptions": false,
        "description": "The council is tendering to replace its existing Financial Management System, Total Finance, in place since 2003. Total Finance contains the integrated General Ledger, Budgeting module, Cashbook, Creditors Ledger, Debtors Ledger, and Purchase Ordering P2P (Purchase to Pay) system",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        }
      }
    ],
    "items": [
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        "id": "1",
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        "deliveryLocation": {
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        },
        "deliveryAddresses": [
          {
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          }
        ],
        "additionalClassifications": [
          {
            "id": "48440000",
            "scheme": "CPV",
            "description": "Financial analysis and accounting software package"
          },
          {
            "id": "48441000",
            "scheme": "CPV",
            "description": "Financial analysis software package"
          },
          {
            "id": "48442000",
            "scheme": "CPV",
            "description": "Financial systems software package"
          },
          {
            "id": "48812000",
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          }
        ]
      }
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    "title": "Provision of a Financial Management System",
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    },
    "description": "This Selection Questionnaire (SQ) is to assist the council in identifying which suppliers to invite to tender for the provision of a Financial Management System.The council is tendering for a high performing, quality Financial Management System to include support and maintenance for an initial term of ten years with the option to extend for a further 5 x 12-month periods.",
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    },
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  },
  "parties": [
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        "locality": "Addlestone",
        "postalCode": "KT15 2AH",
        "countryName": "United Kingdom",
        "streetAddress": "Civic Centre, Station Road"
      },
      "details": {
        "url": "http://www.runnymede.gov.uk",
        "buyerProfile": "http://www.sesharedservices.org.uk/esourcing",
        "classifications": [
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      "identifier": {
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      },
      "contactPoint": {
        "name": "James Patterson",
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    },
    {
      "id": "GB-FTS-131808",
      "name": "TechnologyOne UK Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKJ11",
        "locality": "Reading",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "sme"
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      "identifier": {
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    },
    {
      "id": "GB-FTS-1656",
      "name": "Royal Court of Justice",
      "roles": [
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      ],
      "address": {
        "locality": "London",
        "countryName": "United Kingdom"
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      "identifier": {
        "legalName": "Royal Court of Justice"
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    }
  ],
  "language": "en",
  "contracts": [
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      "value": {
        "amount": 1634196,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "038898-2024-TBC-1",
      "dateSigned": "2024-12-03T00:00:00Z"
    }
  ],
  "initiationType": "tender"
}
Complete JSON history (2 releases)
3 Dec 2024 · 038898-2024 · award, contract
{
  "id": "038898-2024",
  "tag": [
    "award",
    "contract"
  ],
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        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 0,
        "measure": "foreignBidsFromEU",
        "relatedLot": "1"
      },
      {
        "id": "4",
        "value": 0,
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1"
      },
      {
        "id": "5",
        "value": 4,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2024-12-03T12:38:19Z",
  "ocid": "ocds-h6vhtk-0471d8",
  "buyer": {
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    "name": "Runnymede Borough Council"
  },
  "awards": [
    {
      "id": "038898-2024-TBC-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-131808",
          "name": "TechnologyOne UK Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "RMBC - 037825",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "hasOptions": false,
        "description": "The council is tendering to replace its existing Financial Management System, Total Finance, in place since 2003. Total Finance contains the integrated General Ledger, Budgeting module, Cashbook, Creditors Ledger, Debtors Ledger, and Purchase Ordering P2P (Purchase to Pay) system",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "description": "60"
            },
            {
              "type": "price",
              "description": "40"
            }
          ]
        }
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    ],
    "items": [
      {
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        "relatedLot": "1",
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          },
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            "description": "Financial analysis software package"
          },
          {
            "id": "48442000",
            "scheme": "CPV",
            "description": "Financial systems software package"
          },
          {
            "id": "48812000",
            "scheme": "CPV",
            "description": "Financial information systems"
          }
        ]
      }
    ],
    "title": "Provision of a Financial Management System",
    "status": "complete",
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "This Selection Questionnaire (SQ) is to assist the council in identifying which suppliers to invite to tender for the provision of a Financial Management System.The council is tendering for a high performing, quality Financial Management System to include support and maintenance for an initial term of ten years with the option to extend for a further 5 x 12-month periods.",
    "classification": {
      "id": "48441000",
      "scheme": "CPV",
      "description": "Financial analysis software package"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "goods",
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  },
  "parties": [
    {
      "id": "GB-FTS-15714",
      "name": "Runnymede Borough Council",
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        "postalCode": "KT15 2AH",
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        "streetAddress": "Civic Centre, Station Road"
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    },
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      "name": "TechnologyOne UK Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKJ11",
        "locality": "Reading",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "sme"
      },
      "identifier": {
        "legalName": "TechnologyOne UK Ltd"
      }
    },
    {
      "id": "GB-FTS-1656",
      "name": "Royal Court of Justice",
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        "reviewBody"
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  ],
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}
21 Jun 2024 · 019170-2024 · tender
{
  "id": "019170-2024",
  "tag": [
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  "date": "2024-06-21T12:45:32+01:00",
  "ocid": "ocds-h6vhtk-0471d8",
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        "hasRenewal": true,
        "description": "This Selection Questionnaire (SQ) is to assist the council in identifying which suppliers to invite to tender for the provision of a Financial Management System.The council is tendering for a high performing, quality Financial Management System to include support and maintenance for an initial term of ten years with the option to extend for a further 5 x 12-month periods.",
        "contractPeriod": {
          "endDate": "2039-11-24T23:59:59Z",
          "startDate": "2024-11-25T00:00:00Z"
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      }
    ],
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    "status": "active",
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        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
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