Provision of a Disclosure & Barring Service for Flintshire County Council

{
  "id": "041053-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-07-17T15:58:49+01:00",
  "ocid": "ocds-h6vhtk-056186",
  "buyer": {
    "id": "GB-PPON-PNJC-2356-PCDV",
    "name": "Flintshire County Council"
  },
  "tender": {
    "id": "GSC1001365REQ",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 1,
          "currency": "GBP",
          "amountGross": 1
        },
        "status": "active",
        "renewal": {
          "description": "5 year contract with the option to extend on an annual basis for an additional 3 years. (5+1+1+1)"
        },
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Meeting DBS Service and Solution Specification Requirements",
              "type": "quality",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Implementation Plan",
              "type": "quality",
              "numbers": [
                {
                  "number": 6,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Customer Service, Contract / Account Management & Continuity of Service Provision",
              "type": "quality",
              "numbers": [
                {
                  "number": 4,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "DBS & DfE Requirements",
              "type": "quality",
              "numbers": [
                {
                  "number": 4,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Technical Support & Customer Helpdesk",
              "type": "quality",
              "numbers": [
                {
                  "number": 4,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Effectiveness of Transferring DBS Forms",
              "type": "quality",
              "numbers": [
                {
                  "number": 2,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-10-17T23:59:59+01:00",
          "startDate": "2025-10-18T00:00:00+01:00",
          "maxExtentDate": "2033-10-17T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "Details can be found within the procurement documentation on Proactis Source to Contract. "
            },
            {
              "type": "technical",
              "description": "Details can be found within the procurement documentation on Proactis Source to Contract. "
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKL23",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "75000000",
            "scheme": "CPV",
            "description": "Administration, defence and social security services"
          },
          {
            "id": "79000000",
            "scheme": "CPV",
            "description": "Business services: law, marketing, consulting, recruitment, printing and security"
          }
        ]
      }
    ],
    "title": "Provision of a Disclosure & Barring Service for Flintshire County Council ",
    "value": {
      "amount": 1,
      "currency": "GBP",
      "amountGross": 1
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "041053-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/041053-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-07-17T15:58:49+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-06-15T23:59:59+01:00"
        }
      ]
    },
    "awardPeriod": {
      "endDate": "2025-09-08T23:59:59+01:00"
    },
    "description": "Flintshire County Council (FCC / The Authority) is looking to procure a contract with an approved e-Broker  supplier which is a Registered Body for the Disclosure and Barring Service (DBS) to provide DBS checks to support safeguarding and recruitment process. The Authority currently undertakes 1500-2000 DBS Checks per annum, this is based on previous figures and is not minimum or guaranteed. All requirements of this procurement exercise can be found within Proactis Source to Contract the reference is GSC1001365REQ",
    "tenderPeriod": {
      "endDate": "2025-08-12T12:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2025-08-05T00:00:00+01:00"
    },
    "hasRecurrence": true,
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en",
        "cy"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login ",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PNJC-2356-PCDV",
      "name": "Flintshire County Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL23",
        "country": "GB",
        "locality": "Flintshire",
        "postalCode": "CH5 3FF",
        "countryName": "United Kingdom",
        "streetAddress": "Ty Dewi Sant "
      },
      "details": {
        "url": "https://www.flintshire.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          },
          {
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Welsh devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "PNJC-2356-PCDV",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Lisa Rainford",
        "email": "procurement@denbighshire.gov.uk",
        "telephone": "01824 712194"
      }
    }
  ],
  "language": "en",
  "planning": {
    "noEngagementNoticeRationale": "The Authority has not undertaken any preliminary market engagement."
  },
  "initiationType": "tender"
}