Find a TenderAwarded
Published 19 May 2021, 12:55 BST

Official UK procurement notice

Provision of a Corporate Housing IT Solution

Official notice

Authority: Caerphilly County Borough Council (Local council)

ServicesOpen procedure
Awarded value£1,200,000published contract · exc. VAT
Awarded 18 May 2021
Awarded to CIVICA UK LIMITED

What is being bought

Published requirement description

Caerphilly County Borough Council has recently awarded a contract for the Supply and Installation of a Corporate Housing IT System Solution.

CPV: IT services: consulting, software development, Internet and support · IT software package

The lotProcurement structure

single lot · no lot value published
Lot #1The Council has a definitive list of system modules that the Supplier will deliver as…Awarded

The Council has a definitive list of system modules that the Supplier will deliver as follows:

System Implementation – Phase 1

Module 1 - Core Property Module

Module 2 - Core Person Module

Module 3 - Core Tenancy Module

Module 4 - Rent Accounting Module

Module 5 - Case Management Module

Module 6 - Leaseholder Module

Module 7 - Void Management Module

Module 11 - Garage Allocations Module

Module 15 - Tenant Communications & Profiling Module

Module 16 - Security Module

Module 17 - Storage Module

System Implementation – Phase 2

Module 8 - Adaptations Module

Module 14 - Self Service Module

System Implementation – Phase 3

Module 9 - Repairs Module

Module 10 - Asset Management Module

Module 12 - Appointments Module

Module 13 - Mobile Working Module

System Implementation – Optional Modules – As and when or if Required

Module 18 - Common Housing Register Module

Module 19 - Homeless, Advice, Prevention & Temporary Accommodation Module

Module 20 - Private Sector Housing Module

Module 21 – Supporting People Housing Module

Delivery: Wales · Caerphilly County Borough Council
Extensions: As part of this arrangement, the Council reserves the right to make additional purchases to the system anytime during the contract term e.g. system upgrades, new modules, products etc

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 25%Social value: 10%
Published sub-criteria (8)
  • Tender Response: 10%
  • Innovation: 5%
  • Contract Management: 10%
  • Training Plan: 5%
  • System Demonstration: 25%
  • Technical Workshop: 10%
  • price: 25%
  • Social Value: 10%
Published award criteria (8)
  • Tender Response: 10
  • Innovation: 5
  • Contract Management: 10
  • Training Plan: 5
  • Social Value: 10
  • System Demonstration: 25
  • Technical Workshop: 10
  • Price: 25
What this means for your bid
  • Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
19 May 2021, 12:55 BST
Last source update
19 May 2021, 12:55 BST
FTS notice number
2021/S 000-011074
Classification (CPV)
IT services: consulting, software development, Internet and supportIT software package
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-02b2b3 Find a Tender

Publisher note: (WA Ref:110736)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,200,0001 contract exc. VAT
Bids received 3
Contracts signed 1latest 18 May 2021
Awarded toValueDateStatus
CIVICA UK LIMITED£1,200,000 †—Awarded

Contracts

  • Contract 011074-2021-CCBC/PS1944/2020/DM-1 · CIVICA UK LIMITED

    Signed
    18 May 2021
    Value
    £1,200,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic0——

Contracting authority & participating public bodies

Caerphilly County Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Penallta House, Tredomen Park, Ystrad Mynach, Hengoed, Wales, CF82 7PGContact name, email, phone

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice
  • Civica UK LimitedAwarded supplier 114 Hendford Hill , The White House, Yeovil, UK, BA202RF

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.