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Find a TenderAwardedContract award notice
Published 11 Aug 2025, 17:08 BST

Official UK procurement notice

Provision of a Bus Service to Kingston University

Official notice

Authority: Kingston University (Education)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Transport Equipment & Vehicles (34)Repair & Maintenance (50)Transport & Passenger Services (60)
+1 moreSupporting and auxiliary transport services; travel agencies services (63)
 Delivery: Delivery location not published
Published estimate£7,000,000≈ £1.0m / year · £8,400,000 inc. VAT · 1 value update5.5% above published estimate
Submissions closed 24 Sept 2025awarded 25 Nov 2025
Award (standstill) to Falcon Coaches
Contract term 7 yrsends 31 Aug 2033 · starts 1 Sept 2026

What is being bought

Published requirement description

The University is committed to supporting sustainable travel choices for staff, students and visitors across our campus locations. A key part of our offering is the inter site bus service network; connecting residences with our academic campuses at Kingston Hill, Roehampton Vale and Penrhyn Road. The current contract for the operation of this network comes to an end in August 2026 and the University is seeking tenders for operations commencing in September 2026.

The University wishes to appoint an operator to provide transport for a number of routes created to serve the student body that serves to move them between Halls and the Campus locations in the Kingston locale. Certain variations are included on the core route outlined in this tender specification which, subject to financial implications, would be considered to further enhance the current network.

The aim of the University Service will be to provide a free, low environmental impact and high-quality transport Service primarily for the students of the University but also used by Staff and the general public following Key objective s listed in the Specification document of the tender.

Please note the attached documentation and complete as required prior to the deadline.

  • The authority expects to re-tender this requirement around 2 Apr 2033, 00:59 BST.

CPV: Bus maintenance services · Bus station services · Buses and coaches · Double-decker buses · Electric buses · Hire of buses and coaches with driver · Public-service buses · Repair and maintenance services of buses

The lotProcurement structure

single lot · value published
Lot #1Awarded 7 yrsPublished value£7,000,000
Contract period: 1 Sept 2026 – 31 Aug 2033 (7 yrs)Value: £7,000,000 exc. VAT · £8,400,000 inc. VAT
34121000 Buses and coaches34121100 Public-service buses34121300 Double-decker buses34144910 Electric buses50113000 Repair and maintenance services of buses50113200 Bus maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Simple description: As per tender documentation

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 2 Apr 2033
First published
11 Aug 2025, 17:08 BST
Last source update
27 Nov 2025, 16:36 GMT
Award evaluation window
Submission end – 29 Oct 2025
Authority reference
CPU-23-KU-UKO-884-DW-2025
FTS notice number
2025/S 000-047780
Latest notice
Contract award notice (UK6)
Classification (CPV)
Bus maintenance servicesBus station servicesBuses and coachesDouble-decker busesElectric busesHire of buses and coaches with driverPublic-service busesRepair and maintenance services of buses
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-058581 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
24 Sept 2025, 12:00 BST
Clarification deadline
17 Sept 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/kingstonuniversity/a… ↗

Timeline

11 Aug 2025 → 1 Sept 2026 · 7 dates
  1. Tender notice published
    11 Aug 2025, 17:08 BST
  2. Clarification questions by
    17 Sept 2025, 17:00 BST
  3. Submission deadline395 days ago
    24 Sept 2025, 12:00 BST
  4. Award decision expected by360 days ago
    29 Oct 2025, 23:59 GMT
  5. Assessment summaries sent334 days ago
    25 Nov 2025
  6. Latest notice published331 days ago
    27 Nov 2025, 16:36 GMT
  7. Contract starts54 days ago
    1 Sept 2026, 00:00 BST

Notice history

9 events · 6 releases on Find a Tender · since 11 Aug 2025
  1. Tender notice published
    11 Aug 2025, 17:08 BST
    UK4
  2. Tender notice published
    12 Aug 2025, 09:23 BST
    UK4
  3. Tender notice published
    15 Aug 2025, 12:10 BST
    UK4
  4. Deadline moved to 24 Sept 2025, 12:00 BST
    15 Aug 2025, 12:10 BST
    +14 days · was 10 Sept 2025, 12:00 BST
  5. Contract award notice published
    25 Nov 2025, 12:07 GMT
    UK6
  6. Status changed to complete
    25 Nov 2025, 12:07 GMT
  7. Contract award notice published
    27 Nov 2025, 16:29 GMT
    UK6
  8. Contract award notice published
    27 Nov 2025, 16:36 GMT
    UK6
  9. Contract signature expected
    10 Dec 2025, 23:59 GMT
    scheduled
Routine re-releases (6)
  • 2025-08: 3 releases · 11 Aug 2025, 15 Aug 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1some still in standstill
Awarded value £7,387,7721 award exc. VAT
Bids received 41 from SMEs
Named bidders 4published on the award notice
Awarded toValueDateStatus
Falcon CoachesSME1 Sept 2026 – 31 Aug 2033Options: Private Bus Hire services · Amended: Contract value and VAT status amendment, and standstill period restarted · Amended: Contract value and VAT status amendment, and standstill period restarted£7,387,77225 Nov 2025Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders10—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Kingston University Higher Education Corporation

Contracting authorityPublic authority - sub-central government GB-UKPRN: 10003678 Holmwood House Grove Crescent, Kingston upon Thames, London, KT1 2EEContact name, email, phone

Bidders & participating suppliers

4 commercial parties on the notice · 1 awarded

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender