Provision for Lee Valley Regional Park Authority Corporate Clothing Service Contract

Introduction

The Authority invites expressions of interest from qualified uniform clothing providers for the provision of a comprehensive uniform service contract to supply Head Office staff, Open Space teams and venues located across the 26 miles of parkland. The contractor will be responsible for delivering high quality uniform items that are suitable for a variety of jobs, with different requirements for the multiple indoor and outdoor teams across the park and venues totaling nearly 200 members of staff.

The objectives of this procurement exercise are to gauge interest and ensure that The Authority can acquire uniform that delivers the requirements for each item as well as ensuring value for money.

Purpose

To provide durable, comfortable, and professional uniforms for employees across Lee Valley Regional Park Authority venues, ensuring suitability for outdoor physical work and office-based roles.

Scope

This specification applies to all staff at:

• 4 campsites
• 2 marinas
• Outdoor Park Rangers
• Gardeners
• Front of House (FOH) catering staff
• Head office staff (to cover a range of departments from IT, events, monitoring, admin support and volunteers)

Pricing

Pricing to be agreed and displayed on the item on the portal. Also, provide a catalogue or specification for the uniform examples required

Required Items

• Outdoor Jackets: Weather-resistant, insulated options for cold and wet conditions.
• Fleeces: Lightweight, breathable, and warm mid-layer garments.
• Hoodies/Sweatshirts: Comfortable, casual options with durable fabrics.
• Polos: Smart-casual tops with company branding, suitable for both outdoor and office use.
• T-Shirts: Breathable, moisture-wicking fabrics for active work.
• Shorts: Durable, flexible designs for warm-weather outdoor activities.
• Tracksuit Bottoms/Cargo Trousers: Hard-wearing, flexible trousers with reinforced seams and multiple pockets.
• Gilets: Durable, warm and versatile.
• Beanies, hats/caps: for varying weather conditions

Features and Standards

• Company Branding: All uniforms must come stitched with the Lee Valley Regional Park Authority logo pre-attached in the agreed position.
• Fabric Quality: Durable, breathable, and easy-care materials.
• Design: Professional yet practical, suitable for both outdoor and office settings.
• Safety: Compliance with relevant health and safety standards.
• Colour Scheme: Unified palette to reflect corporate identity.
• Seasonal Options: Summer and winter variations available.
• Gender Inclusivity: Full range of sizes and fits.

Ordering and Supply

• Portal Access: Items must be available to order via an online portal. Specified uniform options to be allocated and only accessible to pre-agreed managers/departments.
• Purchase Order Integration: Portal must support inclusion of various purchase order numbers for tracking and finance.
• Supplier Standards: Vendors must demonstrate reliability and quality assurance.
• Delivery: Timely supply of uniforms to all venues, including estimated delivery dates.
• Replacement Policy: Regular replacement schedule based on wear and tear.

Questions to consider

1. Can you confirm that you are able to supply all clothing items listed in our uniform specification, including any specialist or seasonal garments?
2. Do you provide an online ordering portal that allows us to place orders, enter purchase order numbers, and track order status?
3. Which clothing brands do you supply (if multiple options are available)?
4. Does your product range cover both outdoor, operational, seasonal workwear and office appropriate attire suitable for meetings and customer facing roles as mentioned previously (office wear would typically be polo shirts, ¼ zip jumpers rather than traditional formal office wear)?
5. What are your standard lead times for initial orders and for ongoing repeat orders, and how do you manage stock availability?
6. Can you supply garments pre branded with our company logo, including embroidery, heat seal, or other branding methods?

Contractual Terms

• Quality Assurance: Supplier must meet agreed specifications and standards.
• Sustainability: Preference for eco-friendly fabrics and ethical sourcing.
• Costing: Transparent pricing structure with bulk order discounts.
• Expected contract duration: 3 years + 2 (optional as agreed by LVRPA) - TBC

PLEASE RESPOND VIA EMAIL TO: [email protected]