Find a TenderAwardedContract award notice

Published 5 Jun 2026, 20:17 BST

Official UK procurement notice

Protect and Prepare Capability (Role Player)

Authority: Mayor's Office For Policing And Crime (Central government)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Radio, television, communication, telecommunication and related equipment (32)Hotel, restaurant and retail trade services (55)Supporting and auxiliary transport services; travel agencies services (63)

+3 more

Research & Development (R&D) (73)Recreational, cultural and sporting services (92)Community & Cultural Services (98)

Delivery: UK

Published estimate£1,608,000≈ £1.6m / year · £1,929,600 inc. VAT48% above final estimate

Submissions closed 30 Jun 2026awarded 10 Aug 2026

Awarded to CRISISCAST LTD

Contract term 1 yrends 21 Aug 2027 · up to 20 Aug 2029 with extensions · starts 21 Aug 2026

What is being bought

Published requirement description

The requirement is for an organisation to supply role-players, catering, transportation, accommodation, filming and general logistics to support live trials.

CPV: Beverage-serving services · Canteen and catering services · Entertainment services · Hotel services · Other services · Research and development services and related consultancy services · Restaurant and food-serving services · Television and radio receivers, and sound or video recording or reproducing apparatus · Travel agency, tour operator and tourist assistance services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yrPublished value£1,608,000

Contract period: 21 Aug 2026 – 21 Aug 2027 (1 yr) · up to 20 Aug 2029 with extensionsValue: £1,608,000 exc. VAT · £1,929,600 inc. VAT

Delivery: UK

Extensions: The Contract Term shall be for a period of one (1) year from the Contract Commencement with a unilateral option of the Authority to extend for a further period of two (2) years with a break clause between these extension periods. The total Contract Term shall be for three (3) years' operating as a 1+1+1 Term.

32300000 Television and radio receivers, and sound or video recording or reproducing apparatus 55100000 Hotel services 55300000 Restaurant and food-serving services 55400000 Beverage-serving services 55500000 Canteen and catering services 63500000 Travel agency, tour operator and tourist assistance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 55%Price: 35%Social value: 10%

Published award criteria (3)

Quality
Price
Social Value

What this means for your bid

Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 5 Jun 2026, 20:17 BST
Last source update: 10 Aug 2026, 19:03 BST
Award evaluation window: Submission end – 29 Jul 2026
Authority reference: 2560
FTS notice number: 2026/S 000-053569
Latest notice: Contract award notice (UK6)
Classification (CPV): Beverage-serving servicesCanteen and catering servicesEntertainment servicesHotel servicesOther servicesResearch and development services and related consultancy servicesRestaurant and food-serving servicesTelevision and radio receivers, and sound or video recording or reproducing apparatusTravel agency, tour operator and tourist assistance services
Delivery area: UK
Official registry OCID: ocds-h6vhtk-06af3e Find a Tender

How it was run

Official notice

Run through: portal not identified

Electronic submission allowedLanguage: EN

Submission deadline: 30 Jun 2026, 17:00 BST
Clarification deadline: 19 Jun 2026, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

To access the sourcing event and procurement documents:

Go to: supplier.coupahost.com/quotes/public_events ↗

Search and register for Event #2560 or 'Protect and Prepare Capability Testing'

Once registered, you will be able to view the procurement documents and further information

Timeline

5 Jun 2026 → 21 Aug 2026 · 7 dates

Tender notice published141 days ago
5 Jun 2026, 20:17 BST
Clarification questions by127 days ago
19 Jun 2026, 17:00 BST
Submission deadline116 days ago
30 Jun 2026, 17:00 BST
Award decision expected by87 days ago
29 Jul 2026, 23:59 BST
Assessment summaries sent76 days ago
10 Aug 2026, 00:00 BST
Latest notice published75 days ago
10 Aug 2026, 19:03 BST
Contract starts65 days ago
21 Aug 2026, 00:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 5 Jun 2026

Tender notice published
5 Jun 2026, 20:17 BST
UK4
Tender notice published
9 Jun 2026, 14:32 BST
UK4
Contract award notice published
10 Aug 2026, 19:03 BST
UK6
Status changed to complete
10 Aug 2026, 19:03 BST
Contract signature expected
20 Aug 2026, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £2,379,6001 award inc. VAT; no net value published

Bids received 11 from SMEs

Awarded to	Value	Date	Status
CRISISCAST LTD20 Aug 2026 – 19 Aug 2027 · up to 19 Aug 2029Extensions: 1+1+1 (12 month terms)	£2,379,600 inc. VAT	10 Aug 2026	Awarded

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders	1	0	—

Contracting authority & participating public bodies

Mayor's Office for Policing and Crime

Contracting authorityPublic authority - sub-central government GB-PPON: PTMT-7816-YCQG 169 Union Street, London, London, SE1 0LLContact email

Bidders & participating suppliers

1 commercial party on the notice

CRISISCAST LTDAwarded supplierGB-COH: 08533880GB-PPON: PBTP-1626-JLZX Unit 15 Quarry Farm, Robertsbridge, South East, TN32 5RAContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender10 Aug 2026, 19:03 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender9 Jun 2026, 14:32 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender5 Jun 2026, 20:17 BST