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Published 6 Jul 2026, 09:55 BST

Official UK procurement notice

Property Maintenance Services · UK public procurement notice

Official notice

Authority: Police and Crime Commissioner for West Midlands (Police & fire)

5 lotsServicesAward procedure without prior publication of a call for competition
Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: West Midlands (UKG)
Awarded value£50,845,9845 contracts · exc. VAT
Awarded 30 Jun 2026no call for competition
Awarded to Arcus FM Limited, Graham Asset Management Ltd5 awards

What is being bought5 lots · detail below

Published requirement description

To carry out duties to ensure that, so far as possible, the Authority's estate is maintained in a good and safe working order by means of regular maintenance and repair, together with 24-hour breakdown coverage, 7 days a week, 365/6 days a year.

Reactive, Planned, and Preventative Maintenance

Lot 1A - Fabric (NHS Lot 2.2A)

Lot 1B - Mechanical (NHS Lot 2.2D)

Lot 1C - Electrical (NHS Lot 2.2C)

Lot 1D - Heating and Hot Water (NHS Lot 3.7)

Lot 2 - Refit and Refurbishment (NHS Lot 2.1)

CPV: Construction work · Repair and maintenance services of building installations

Lots and requirements (5)Procurement structure

5 lots · no lot values published · same evaluation weights on every lot
Lot #1WMP0747/2 - Refit & RefurbAwarded

Please refer to NHS Hard Facilities Management 2 SBS10166 Lot 2.1

Delivery: West Midlands
Extensions: The Contract will initially be for an initial period of four (4) years with the option to extend for a further two (2) periods of up to 12 months each, subject to the satisfactory performance of the Contractor. Maximum contract period of up to six (6) years.
45000000 Construction work50700000 Repair and maintenance services of building installations
Lot #2WMP0747/1A - FabricAwarded

Please refer to NHS Hard Facilities Management 2 - SBS10166 Lot 2.2A

Delivery: West Midlands
Extensions: The Contract will initially be for an initial period of four (4) years with the option to extend for a further two (2) periods of up to 12 months each, subject to the satisfactory performance of the Contractor.
50700000 Repair and maintenance services of building installations
Lot #3WMP0747/1B - MechanicalAwarded

Please refer to NHS Hard Facilities Management 2 SBS10166 Lot 2.2D

Delivery: West Midlands
Extensions: The Contract will initially be for an initial period of four (4) years with the option to extend for a further two (2) periods of up to 12 months each, subject to the satisfactory performance of the Contractor. Maximum contract period of up to six (6) years.
50700000 Repair and maintenance services of building installations
Lot #4WMP0747/1C - ElectricalAwarded

Please refer to NHS Hard Facilities Management 2 SBS10166 Lot2.2C

Delivery: West Midlands
Extensions: The Contract will initially be for an initial period of four (4) years with the option to extend for a further two (2) periods of up to 12 months each, subject to the satisfactory performance of the Contractor. Maximum contract period of up to six (6) years.
50700000 Repair and maintenance services of building installations
Lot #5WMP0747/1D - Heating and Hot WaterAwarded

Please refer to NHS Hard Facilities Management 2 SBS10166 Lot 3.7

Delivery: West Midlands
Extensions: The Contract will initially be for an initial period of four (4) years with the option to extend for a further two (2) periods of up to 12 months each, subject to the satisfactory performance of the Contractor. Maximum contract period of up to six (6) years.
50700000 Repair and maintenance services of building installations

Procedure terms & legal framework

From the official record
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
6 Jul 2026, 09:55 BST
Last source update
6 Jul 2026, 09:55 BST
Authority reference
WMP0747
FTS notice number
2026/S 000-063091
Classification (CPV)
Construction workRepair and maintenance services of building installations
Delivery area
West Midlands (UKG)
Official registry OCID
ocds-h6vhtk-06c412 Find a Tender
Why no open competition
The procurement falls outside the scope of application of the directive
Published justification

Public Contracts Regulations 2015 (PCR 2015) Regulation 33 - mini-competition via a multi-supplier framework

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 5
Awarded value £50,845,9845 contracts exc. VAT
Bids received 20
Contracts signed 5latest 30 Jun 2026
Awarded toValueDateStatus
Lot 1 · WMP0747/2 - Refit & Refurb1 award
Arcus FM LimitedProperty Maintenance Services - Refit & Refurb£23,806,695 †—Awarded
Lot 2 · WMP0747/1A - Fabric1 award
Arcus FM LimitedProperty Maintenance Services - Fabric£13,603,826 †—Awarded
Lot 3 · WMP0747/1B - Mechanical1 award
Arcus FM LimitedProperty Maintenance Services - Mechanical£3,400,956 †—Awarded
Lot 4 · WMP0747/1C - Electrical1 award
Graham Asset Management LtdProperty Maintenance Services - Electrical£3,232,594 †—Awarded
Lot 5 · WMP0747/1D - Heating and Hot Water1 award
Graham Asset Management LtdProperty Maintenance Services - Heating & Hot Water£6,801,913 †—Awarded

Contracts

  • Property Maintenance Services - Fabric · Arcus FM Limited

    Signed
    30 Jun 2026
    Value
    £13,603,826
    Status
    active

  • Property Maintenance Services - Mechanical · Arcus FM Limited

    Signed
    30 Jun 2026
    Value
    £3,400,956
    Status
    active

  • Property Maintenance Services - Electrical · Graham Asset Management Ltd

    Signed
    30 Jun 2026
    Value
    £3,232,594
    Status
    active

  • Property Maintenance Services - Heating & Hot Water · Graham Asset Management Ltd

    Signed
    30 Jun 2026
    Value
    £6,801,913
    Status
    active

  • Property Maintenance Services - Refit & Refurb · Arcus FM Limited

    Signed
    30 Jun 2026
    Value
    £23,806,695
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · WMP0747/2 - Refit & Refurb5bids · 5 electronic———
2 · WMP0747/1A - Fabric4bids · 4 electronic———
3 · WMP0747/1B - Mechanical3bids · 3 electronic———
4 · WMP0747/1C - Electrical4bids · 4 electronic———
5 · WMP0747/1D - Heating and Hot Water4bids · 4 electronic———

Contracting authority & participating public bodies

Police and Crime Commissioner for West Midlands

Contracting authorityPolice & fireBody governed by public lawPublic order and safety Lloyd House, Colmore Circus Queensway, Birmingham, West Midlands, B46ATContact name, email

Dispute resolution & review bodies

  • Police and Crime Commissioner for the West MidlandsReview body Birmingham

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.