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Find a TenderPast planning notice
Published 22 Jun 2023, 13:32 BST

Official UK procurement notice

Property and Asset Management

Official notice

Authority: Buckinghamshire Council (Local council)

Services
Sectors: Real estate services (70) Delivery: South East (UKJ13)
Planned pipeline value£8,500,000pipeline notice, not a live tender
Tender notice expected 17 Jul 2023from the planned procurement notice
Notice summaryFrom the published notice

The Buckinghamshire Council is looking to procure property and asset management services for its owned estate. The existing contract expires in March 2024, and in order to mitigate disruption of business this process is expected to run between July and November 2023. The initial contract term is expected to be 4 years, with an option to extend for 3 periods of 12 months.

What is being bought

Published requirement description

Background

The Buckinghamshire Council is looking to procure property and asset management services for its owned estate. The existing contract expires in March 2024, and in order to mitigate disruption of business this process is expected to run between July and November 2023.

The Council has made a decision to follow a further competition on the CCS framework Estates Management RM6168.

The framework suppliers will be contacted directly and invited to tender.

The Council aims to introduce enhancements to the existing contract by means of competitive tender. The aim is to award the contract to the solution offering best value for money for service delivery, but also improve contract management and overall service performance.

The successful delivery of this investment will require a high quantity of high-quality professional services across a wide range of disciplines. The value of the contract has been estimated at approximately £1,000,000 per annum, as follows:

  • Property and Asset Management Services: £650,000 pa
  • Strategic Asset Management and Consultancy: £350,000 pa
  • Special projects (subject to projects being approved): £1,500,000 (during contract term)

The initial contract term is expected to be 4 years, with an option to extend for 3 periods of 12 months.

For avoidance of doubt, this PIN is not a call for competition.

CPV: Real estate services

The lotProcurement structure

single lot · no lot value published
Lot #1Objective and expectationsPlannedRenewal

Objective and expectations

The current single contract will be offered as one lot covering all estate categories and service requirements. It is expected that a portion of the services will then be sub-contracted. Tenderers will be invited to submit pricing, to respond to method statement questions, and deliver presentation to an evaluation panel.

The pricing will be made of different elements, e.g. fixed fees per case/service depending upon size and value, and daily/hourly rates. Indicative volumes will be provided to allow the contract value to be estimated (within reasonable tolerances e.g. +/- 25%).

Performance measures will aim to focusing upon visibility of response times delivered, and workflow and execution of services.

The Council intends to proceed to procurement in accordance with the following indicative timescales:

  • Issue of Contract Notice (tender documents): mid-July 2023
  • Evaluation/presentations: end of august 2023
  • Contract Award: October 2023.

However, the Council makes no guarantees that this PIN and market engagement will be followed with a Contract Notice or Tender.

Scope of services

Whilst the following items are expected to be included and detailed within the service specification, the Council makes no guaranteed that these items will be included.

The Council welcome recommendations and clarification questions about the scope of services, and reserves the right to produce a service specification that reflects the business requirements in the best interest of the Council.

  • Strategic Asset Management and Consultancy
  • Estate Management
  • Property Management - Full Service including, HSSE, Service Charges, and Financial
  • Building Surveying
  • Agency
  • Planning Applications and Advice
  • Valuations and CPO cases
  • Rating and council tax
  • Rural Estate Management
  • Minerals Management
Delivery: South East
Extensions: The initial contract term is expected to be 4 years, with an option to extend for 3 periods of 12 months.

Procedure terms & legal framework

From the official record
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Past planning notice
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
22 Jun 2023, 13:32 BST
Last source update
26 Jul 2023, 12:33 BST
Authority reference
DN675960
FTS notice number
2023/S 000-021639
Classification (CPV)
Real estate services
Delivery area
South East (UKJ13)
Official registry OCID
ocds-h6vhtk-03dbac Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

17 Jul 2023 → 26 Jul 2023 · 2 dates
  1. Tender notice expected
    17 Jul 2023, 00:00 BST
  2. Notice published
    26 Jul 2023, 12:33 BST

Notice history

3 releases on Find a Tender
Published amendments (2 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextShort description · II.1.4Background The Buckinghamshire Council is looking to procure property and asset management services for its owned estate. The existing contract expires in March 2024, and in order to mitigate disruption of business this process is expected to run between July and November 2023. The initial intention is to follow the Open Procedure – this is subject to change depending on further market analysis an…Background The Buckinghamshire Council is looking to procure property and asset management services for its owned estate. The existing contract expires in March 2024, and in order to mitigate disruption of business this process is expected to run between July and November 2023. The initial intention is to follow the Open Procedure – this is subject to change depending on further market analysis an…
—TextShort Description · II.1.4Background The Buckinghamshire Council is looking to procure property and asset management services for its owned estate. The existing contract expires in March 2024, and in order to mitigate disruption of business this process is expected to run between July and November 2023. The initial intention is to follow the Open Procedure – this is subject to change depending on further market analysis an…Background The Buckinghamshire Council is looking to procure property and asset management services for its owned estate. The existing contract expires in March 2024, and in order to mitigate disruption of business this process is expected to run between July and November 2023. The Council has made a decision to follow a further competition on the CCS framework Estates Management RM6168. The frame…

2 amendments published without a description.

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

Buckinghamshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Walton Street Offices, Aylesbury, UK, HP20 1UAContact name, email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.