Find a TenderAwardedContract details notice

Published 27 Oct 2025, 17:11 GMT

Official UK procurement notice

Project Management Team for the Cultural Quarter, Lowestoft.

Authority: East Suffolk Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Architecture & Engineering (71)IT Services & Software (72)Business Services & Consultancy (79) Delivery: Delivery location not published

Published estimate£200,000≈ £100k / year · £250,000 inc. VAT31.1% below published estimate

Submissions closed 8 Dec 2025awarded 30 Dec 2025

Awarded to Greyfriars Project Management Limited

Contract term 2 yrsends 31 Dec 2027 · up to 30 Mar 2028 with extensions · starts 15 Jan 2026

What is being bought

Published requirement description

East Suffolk Council are seeking to appoint an experienced Project Management Team which would include a Contractor Administrator and Quantity Surveyor over the next 24 months to provide professional services in support of the Cultural Quarter project, Lowestoft.

CPV: Construction project management services · Contract administration services · Project management consultancy services · Quantity surveying services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsPublished value£200,000

Contract period: 15 Jan 2026 – 31 Dec 2027 (2 yrs) · up to 30 Mar 2028 with extensionsValue: £200,000 exc. VAT · £250,000 inc. VAT

Extensions: Additional optional Extension of 3 months

71324000 Quantity surveying services 71541000 Construction project management services 72224000 Project management consultancy services 79994000 Contract administration services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Simple description: 50% Price and 50% Quality(divided into sub-criteria as in the tender documents )

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 27 Oct 2025, 17:11 GMT
Last source update: 23 Feb 2026, 10:10 GMT
Award evaluation window: Submission end – 14 Jan 2026
Authority reference: 2720-PPT-O
FTS notice number: 2025/S 000-068733
Latest notice: Contract details notice (UK7)
Classification (CPV): Construction project management servicesContract administration servicesProject management consultancy servicesQuantity surveying services
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-05d4a8 Find a Tender
Contract terms summary: 30 day Payment Terms , Full details in Tender documents

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 8 Dec 2025, 12:00 GMT
Clarification deadline: 14 Nov 2025, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

Please register for free on the following link to view the full documentation and express interest once logged in and submit your tender response: in-tendhost.co.uk/eastsuffolk ↗

Timeline

27 Oct 2025 → 23 Feb 2026 · 8 dates

Tender notice published365 days ago
27 Oct 2025, 17:11 GMT
Clarification questions by347 days ago
14 Nov 2025, 12:00 GMT
Submission deadline323 days ago
8 Dec 2025, 12:00 GMT
Assessment summaries sent301 days ago
30 Dec 2025
Standstill ends287 days ago
12 Jan 2026, 23:59 GMT
Award decision expected by285 days ago
14 Jan 2026, 23:59 GMT
Contract starts285 days ago
15 Jan 2026
Latest notice published246 days ago
23 Feb 2026, 10:10 GMT

Notice history

5 events · 3 releases on Find a Tender · since 27 Oct 2025

Tender notice published
27 Oct 2025, 17:11 GMT
UK4
Contract award notice published
30 Dec 2025, 14:09 GMT
UK6
Status changed to complete
30 Dec 2025, 14:09 GMT
Contract signature expected
14 Jan 2026, 23:59 GMT
scheduled
Contract details notice published
23 Feb 2026, 10:10 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £172,3801 award inc. VAT; no net value published

Bids received 1414 from SMEs

Contracts signed 1latest 20 Feb 2026

Awarded to	Value	Date	Status
Greyfriars Project Management LimitedSME15 Jan 2026 – 31 Dec 2027 · up to 15 Apr 2028Extensions: Optional extension for 3 months	£172,380 inc. VAT	30 Dec 2025	Awarded

Contracts

Project Management Team for the Cultural Quarter, Lowestoft · Greyfriars Project Management LimitedSME
Signed
20 Feb 2026
Value
£137,904
Period
22 Feb 2026 – 31 Dec 2027 · up to 15 Apr 2028 with extensions
Status
active
Extensions
Optional extension for 3 months

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
14final-stage tenders	14	0	—

Contracting authority & participating public bodies

East Suffolk Council

Contracting authorityPublic authority - sub-central government GB-PPON: PLPP-1174-BHLX East Suffolk House, Station Road, Melton, Woodbridge, East of England, IP12 1RTContact email

Bidders & participating suppliers

1 commercial party on the notice

Greyfriars Project Management LtdAwarded supplierGB-COH: 11548185 123-129 Queens Rd, Norfolk, East of England, NR1 3PLContact email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsInvitation to Tender Part A, Procurement Selection Questionnaire, Invitation to Tender Part C and Draft Contract Terms

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender23 Feb 2026, 10:10 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender30 Dec 2025, 14:09 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender27 Oct 2025, 17:11 GMT