Official UK procurement notice
Project & Cost Management Construction Consultancy Services for the University of Southampton North East Quadrant Redevelopment
Authority: University of Southampton (Charity / VCSE)
What is being bought2 lots · detail below
Published requirement descriptionThe University of Southampton is seeking suitably qualified construction project and cost management consultancy services to support the redevelopment of the North East Quadrant (NEQ) of the University's Highfield Campus. The redevelopment project is being considered to provide a new visual gateway and functional focus to the University, to refocus a space currently used predominantly for car parking into productive academic use and to help as an attractor to students and staff from both the UK and internationally.
The requirement for project and cost management construction consultancy services will include, but not be limited to, the following:
Project Management Consultancy Services
The coordination and management of the project and programming and agreeing timescales and activities of the Project Team;
Act as coordinating Lead Consultant and Contract Administrator under the building contract;
Establish and manage systems and procedures to meet all project objectives;
Manage key project processes;
At each work stage take the lead responsibility for project programming, construction and logistics planning as necessary
Provide resources such as building surveyor, clerk of works and approved inspector services as necessary
Cost Management Consultancy Services
The provision of cost management services;
Cost planning (including building engineering services and mechanical handling and process equipment);
Whole life cost and cost in use analysis.
CPV: Architectural, construction, engineering and inspection services · Building consultancy services · Calculation of costs, monitoring of costs · Construction consultancy services · Construction project management services · Determining and listing of quantities in construction · Feasibility study, advisory service, analysis · Infrastructure works consultancy services · Project and design preparation, estimation of costs · Quantity surveying services · Risk or hazard assessment for construction · Supervision of project and documentation
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£2,000,000 together) · win at most 1 of them · same evaluation weights on every lotLot #1Project Management Construction Consultancy Services for the North East Quadrant RedevelopmentPublished value£1,000,000
The University of Southampton is seeking suitably qualified project management construction consultancy services to support the redevelopment of the North East Quadrant (NEQ) of the University's Highfield Campus.
Much of the main Highfield Campus was built in the 1960s during the post-war expansion of higher education and was appropriately scaled for 3,000 students. Student numbers today exceed 23,000 which puts considerable pressure on aging facilities some of which are inadequate, inflexible and inefficient by today's standards, as well as expensive to run.
A project on the North East Quadrant of the Highfield Campus is therefore being considered as a development to provide a new visual gateway and functional focus to the University, to refocus a space used predominantly for car parking into productive academic use and help act as an attractor to students and staff from both the UK and internationally.
The project has considerable potential to enhance the student, staff and visitor experience and will encompass rethinking of the North East part of campus pedestrian and vehicular routes and flows, servicing strategies, enhancement of the public realm, and add functions commensurate with the expectations of a leading Russell Group university.
The full Project Management scope of services are detailed in File 4 but will include, but is not limited to, the following:
- The coordination and management of the project and programming and agreeing timescales and activities of the Project Team;
- Act as coordinating Lead Consultant and contract administrator under the building contract;
- Establish and manage systems and procedures to meet all project objectives;
- Manage key project processes;
At each work stage take the lead responsibility for project programming, construction and logistics planning as necessary
- Provide resources such as building surveyor, clerk of works and Approved Inspector services as necessary
Lot #2Cost Management Construction Consultancy Services for the North East Quadrant RedevelopmentPublished value£1,000,000
The University of Southampton is seeking suitably qualified cost management construction consultancy services to support the redevelopment of the North East Quadrant (NEQ) of the University's Highfield Campus.
Much of the main Highfield Campus was built in the 1960s during the post-war expansion of higher education and was appropriately scaled for 3,000 students. Student numbers today exceed 23,000 which puts considerable pressure on aging facilities some of which are inadequate, inflexible and inefficient by today's standards, as well as expensive to run.
A project on the North East Quadrant of the Highfield Campus is therefore being considered as a development to provide a new visual gateway and functional focus to the University, to refocus a space used predominantly for car parking into productive academic use and help act as an attractor to students and staff from both the UK and internationally.
The project has considerable potential to enhance the student, staff and visitor experience and will encompass rethinking of the North East part of campus pedestrian and vehicular routes and flows, servicing strategies, enhancement of the public realm, and add functions commensurate with the expectations of a leading Russell Group university.
The full Cost Management scope of services are detailed in File 4 but will include, but is not limited to, the following:
- The provision of cost management services;
- Cost planning (including building engineering services and mechanical handling and process equipment);
- Whole life cost and cost in use analysis.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Resource: 20%
- Method statement/proposal: 20%
- Programme: 10%
- Logistics and Management of Disruption: 15%
- Risk Analysis and Management: 15%
- Price: 20%
Published award criteria (6)
- Resource: 20%
- Method statement/proposal: 20%
- Programme: 10%
- Logistics and Management of Disruption: 15%
- Risk Analysis and Management: 15%
- Price: 20%
- Economic & financial standing
The University will evaluate your economic and financial standing using the following objective criteria:
- Using the information that is provided in a credit-safe rating report, financial information and minimum level of turnover (if applicable), the University will evaluate your economic and financial standing to determine whether your organisation and every organisation that is being relied on to meet this procurement, demonstrates a risk to the University and/or public money if they were to go out of business during the life of the contract, or have inadequate financial resources to perform the contract.
- The University reserves the right to request provision of further assurances such as a parent company/bank guarantee or performance bonds where a Potential Supplier demonstrates a risk to the University and/or public money if they were to go out of business during the life of the contract, or have inadequate financial resources to perform the contract
- When justified, the University reserves the right to exclude from a procurement, any Potential Supplier whose current financial capacity would pose an unacceptable risk to the University and/or public money. Insurance The stated levels of insurance are a mandatory requirement of this procurement and the University reserves the right to exclude a Potential Supplier who does not hold or is not willing to hold the minimum levels of insurance. If you already hold the required levels of insurance the University may requ…
Minimum: Due to the ongoing effects of the COVID 19 pandemic, proof of turnover can be provided in the form of accounts ending financial year 2019/2020. This will enable the University of Southampton to get an accurate reflection of a standard business year for any bidding service provide… - Technical & professional ability
The selection criteria is as stated in the Selection Stage document set. However, potential suppliers' attention is drawn to the mandatory requirements of the selection criteria detailed within File 2 (Selection Stage (SQ) Scope, Guidance and Instructions).
Each of the below requirements are captured within the File 3 - Selection Questionnaire:
Section 2 - Grounds for mandatory exclusion
Section 3 - Grounds for discretionary exclusion
Section 4 - Economic and Financial Standing - Minimum Level of Turnover
Section 7 - Modern Slavery Act 2015: Requirements under Modern Slavery Act 2015
Section 8.1 - Insurance
Additionally, potential suppliers attention is drawn to the mandatory requirements of the award criteria. Full information is provided in the draft Invitation to Tender document set, which is made available at the Selection Stage for information ONLY.
Minimum: Section 2 - Grounds for Mandatory exclusion - Pass/Fail Section 3 - Grounds for discretionary exclusion - Discretionary Pass/Fail Section 4 - Economic and financial standing - Minimum Level of Turnover - Pass/Fail Section 7 - Modern Slavery Act 2015: Requirements under the Moder… - Technical & professional ability
Execution of the service is reserved to a particular profession
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 8 Jun 2021, 12:38 BST
- Last source update
- 8 Jun 2021, 12:38 BST
- Authority reference
2021UoS-0249- FTS notice number
2021/S 000-012793- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02b96aFind a Tender
Publisher note: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend(https://in-tendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Please note that each procurement has a separate reference relating to the individual lot, these are as follow; NEQ Project Management - 2021UoS-0249 NEQ Cost Management - 2021UoS-0250 Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015. the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process.
How it was run
Official notice- Submission deadline
- 9 Jul 2021, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
8 Jun 2021 → 18 Aug 2021 · 3 dates- Notice published8 Jun 2021, 12:38 BST
- Submission deadline9 Jul 2021, 12:00 BST
- Invitations to tender expected18 Aug 2021, 00:00 BST
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.