Find a TenderAwarded

Published 8 Jun 2023, 12:23 BST

Official UK procurement notice

Professional cleaning services for office premises in Stirling (UK)

Official notice

Authority: Zero Waste Scotland Ltd

ServicesOpen procedureSME suitable

Sectors: Cleaning & Environmental Services (90) Delivery: Scotland (UKM77)

Published estimate£230,000≈ £131k / year

Submissions closed 11 Jul 2023awarded 15 Aug 2023

Awarded to LuXClean Scotland Ltd2 awards

Contract term 1 yr 9 moends 28 Mar 2025 · extension options published · starts 10 Jul 2023

What is being bought

Published requirement description

This Notice confirms the award of a Contract following the completion of this procurement procedure.

CPV: Cleaning and sanitation services · Cleaning services · Office cleaning services · Office, school and office equipment cleaning services

The lotProcurement structure

single lot · value published

Lot #1The procurement was for the provision of a professional cleaning service for our…AwardedRenewal 1 yr 9 moPublished value£230,000

The procurement was for the provision of a professional cleaning service for our premises in Stirling (UK) at a time and in a manner that minimises potential disruption to any staff working within the building.

This Notice confirms the relevant details of the Contract that was awarded following this procurement procedure.

Contract period: 10 Jul 2023 – 28 Mar 2025 (1 yr 9 mo)

Delivery: Scotland · Services to be provided within office premises in Stirling (UK), post code FK8 1QZ

Extensions: The Contractor will be responsible for the replenishment of cleaning materials, restroom hand towels, soaps and toilet paper when required and will be reimbursed for the cost of those items as incurred. Those costs form part of the Contract and are accounted for in the anticipated value. · The Contract shall have three (3) extension options of twelve (12) months each, available to be exercised at the discretion of the Client and with the written agreement of the Contractor.Variant bids: not allowed

90900000 Cleaning and sanitation services 90910000 Cleaning services 90919000 Office, school and office equipment cleaning services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 80%Price: 20%

Published sub-criteria (2)

Quality Criteria: 80%
price: 20%

Published award criteria (2)

Quality Criteria: 80
Price: 20

Conditions of participation3

Suitability
III.1.1 of the Contract Notice is not applicable to this procurement procedure.
Section A of Part IV of the Single Procurement Document (SPD) (Scotland) is not being used for this contract opportunity.
Economic & financial standing
The relevant selection criteria for Section B of Part IV of the SPD (Scotland) are included in the Invitation to Tender document and the SPD (Scotland) provided for this procurement procedure.
Minimum: It is a requirement of this contract that suppliers hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 5 000 000.00 GBP Public Indemnity Ins…
Technical & professional ability
The relevant selection criteria for Sections C and D of Part IV of the SPD (Scotland) are included in the Invitation to Tender document and the SPD (Scotland) provided for this procurement procedure.
Minimum: Bidders will be required to confirm that they will allow checks to be conducted on their production and technical capacities. Zero Waste Scotland will seek such confirmation by means of a reference provided by a current and a previous client / customer for whom you have provided…

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 8 Jun 2023, 12:23 BST
Last source update: 25 Sept 2023, 14:43 BST
Award evaluation window: 11 Jul 2023 – …
Authority reference: O5T1-P1-23.01
FTS notice number: 2023/S 000-028218
Classification (CPV): Cleaning and sanitation servicesCleaning servicesOffice cleaning servicesOffice, school and office equipment cleaning services
Delivery area: Scotland (UKM77)
Official registry OCID: ocds-h6vhtk-03d4bd Find a Tender

Publisher note: This Contract Award Notice is being published only to confirm that the awarded contract was procured in a compliant manner and to correct an error that has been identified in the previous Contract Award Notice (reference SEP488975). In that previous Contract Award Notice, the value of the awarded contract was given as 37,120.00 GBP exclusive of VAT. This was the Tender Price provided by the preferred bidder. The correct value should have been given as 195,833.00 GBP exclusive of VAT as stated in this Contract Award Notice. (SC Ref:745673)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Submission deadline: 11 Jul 2023, 10:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 11 Jul 2023, 10:00 BST

Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

10 Jul 2023 → 25 Sept 2023 · 4 dates

Contract starts
10 Jul 2023, 00:00 BST
Submission deadline
11 Jul 2023, 10:00 BST
Bids opened
11 Jul 2023, 10:00 BST
Notice published
25 Sept 2023, 14:43 BST

Notice history

1 event · 3 releases on Find a Tender

Status changed to complete
25 Sept 2023, 10:56 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £232,9532 contracts exc. VAT

Bids received 65 from SMEs

Contracts signed 2latest 15 Aug 2023

Awarded to	Value	Date	Status
LuXClean Scotland LtdSME	£37,120 †	—	Awarded
LuXClean Scotland LtdSME	£195,833 †	—	Awarded

Contracts

Contract 028150-2023-1 · LuXClean Scotland LtdSME
Signed
15 Aug 2023
Value
£37,120
Period
… – 28 Mar 2025
Status
active
Contract 028218-2023-1 · LuXClean Scotland LtdSME
Signed
15 Aug 2023
Value
£195,833
Period
… – 28 Mar 2025
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6bids · 6 electronic · 6 from abroad	5	—	—

Contracting authority & participating public bodies

Zero Waste Scotland Ltd

Contracting authorityBody governed by public lawEnvironmental protection Ground Floor, Moray House, Forthside Way, Stirling, Scotland, FK8 1QZContact email, phone Published organisation website ↗

Dispute resolution & review bodies

Stirling Sheriff Court and Justice of the Peace CourtReview body Stirling

Bidders & participating suppliers

1 commercial party on the notice

LuXClean Scotland LtdAwarded supplier Lime Tree House, North Castle Street, Alloa, UK, FK10 1EXContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.