Official UK procurement notice
Procurement of Bulk Fuel Supplies for London North Eastern Railway Limited
Authority: LONDON NORTH EASTERN RAILWAY LIMITED (Public body)·On behalf of: FPA Consulting Limited
What is being bought
Published requirement descriptionLondon North Eastern Railway Limited (hereinafter LNER) is running this procurement for bulk fuel supplies for its Clayhills Depot in Aberdeen, which supports LNER's operational and engineering activities in the North of Scotland, under the competitive flexible procedure pursuant to sections 19 and 20 of the Procurement Act 2023.
The estimated annual volume of product is 6,200,000 litres - Product Specification: Gas Oil to BS EN590 Diesel for use in UK Railway vehicles. Dyed for off road purposes.
LNER is a long distance passenger train operator providing intercity services on the East Coast Main Line, connecting London King's Cross with destinations across Yorkshire, the North East and Scotland.
LNER has been publicly owned and operated by the Department for Transport's Operator of Last Resort since 24th June 2018 and is a wholly owned subsidiary of DfT Operator Limited (DfTO).
LNER operates within a public sector governance framework and works closely with its suppliers to deliver safe, reliable and value for money rail services.
DFTO is committed to working closely with all aspects of the rail industry to ensure the continued provision of critical passenger rail services.
FPA Consulting Limited (hereinafter referenced as FPA) has been employed by LNER to act as procurement consultant and advisor to LNER for this procurement. In the event of a contract award, the successful Bidder will enter into a direct contract with LNER and not FPA.
LNER proposes to enter into one contract with the successful Bidder for a 12-month period from 1st April 2027 with contract extension options for a further period of 12-months followed by 12-months giving a maximum potential period of 36-months.
- How the procedure runs: This Competitive Flexible procurement procedure consists of the following Stages: - Participation (Invitation to Participate) - Commercial Invitation to Negotiate (Invitation to Tender) Each of the above stages are split into specific stages, outlined below. Further details of the procurement process can be found within the tender documentation. Participants who respond to the Tender Notice will be issued with a Procurement Specific Questionnaire (PSQ) as part of the Invitation to Participate (ITP) stage. The PSQ is divided into sections which have Pass/Fail criteria and weighted and scored criteria, details of which are included within the ITP documentation. The Participant's PSQ submission will be evaluated in accordance the criteria set out in the ITP documentation. If the Participant's PSQ submission meets the stated minimum criteria set out in the ITP documentation, then LNER proposes to invite the Participant to progress to the Invitation to Negotiate (ITN) stage of this procurement. If the Participant's PSQ submission does not meet the stated minimum criteria set out in the ITP documentation, then the Participant will not be taken forward to the ITN stage of the process. The ITN stage of the procurement process has three main phases which are described fully in the ITN documentation: • The Initial Submission and Negotiation Phase. • The Best and Final Offer Phase. • The Governance, Award and Mobilisation Phase. A comprehensive evaluation process will be followed to determine the Most Advantageous Tender (MAT) submission from this ITN process, evaluating submissions against categories and weightings included within the ITN documentation. Following evaluation of all Bidder's submissions, the negotiation stage will commence, which aims to refine the terms and conditions, ensure that the Technical responses align with the ITN requirements and provide an opportunity to enhance commercial propositions ensuring the contract meets both parties' expectations. All Bidders who were involved in the Negotiation process will be invited to submit a Best and Final Offer (BAFO) for the Pricing element only, incorporating any negotiated changes. Following the ranking of BAFO responses, LNER will select the Preferred Bidder based on the highest combined evaluation score. LNER reserves the right to award the Lot based on the result of the initial ITNs. To register your interest in this notice and receive the Invitation to Participate documents you should submit an expression of interest to the contact organisation, via the details shown within this notice and request a copy of the Invitation to Participate Documentation. Subject to Section 31 of the Procurement Act 2023, LNER reserves the right to amend, supplement, waive, withdraw or terminate any or all this ITN at any time without notice being given to Bidders, or to re-invite submissions on the same or any alternative basis. All compliant submissions at the ITN stage will be fully evaluated and a contract awarded to the Most Advantageous Bidder, in line with the evaluation criteria detailed. Additional information Where used throughout this notice, the meaning of Train Operating Companies includes all and any of those train operating companies who, currently or in the future, provide services for the carriage of passengers by railway: a) under a franchise agreement with the Secretary of State within the meaning of section 23(3) of the Railways Act 1993 or b) under, or secured under, the Secretary of State's duty in section 30(1) of the Railways Act 1993; or c) in accordance with legislation which supersedes or amends the powers referred to in a) and b),including where such powers are transferred from the Secretary of State to another body. The list of current providers of services for the carriage of passengers by railway under these provisions can be found at: https://www.gov.uk/guidance/public-register-of-rail-passenger-contracts. (https://www.gov.uk/guidance/public-register-of-railpassenger-contracts.) Novation or Assignment The contract may be novated or assigned by London North Eastern Railway Limited to Train Operating Companies, or to DFT Operator Limited (company number: 07141122) or any successor parent company to a Train Operating Company, following a corporate restructuring or similar circumstance.
CPV: Gas oils
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£17,670,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Logistics of Supply: 30%
- Account Management and Customer Support Services: 10%
- Price -Supplier Margin: 50%
- Social Value: 10%
Published award criteria (4)
- Price -Supplier Margin: Please refer to the ITN documentation for Price Assessment and Evaluation criteria.
- Logistics of Supply: Please refer to the ITN documentation for Technical Assessment and Evaluation criteria.
- Account Management and Customer Support Services: Please refer to the ITN documentation for Technical Assessment and Evaluation criteria.
- Social Value: Please refer to the ITN documentation for Social Value Assessment and Evaluation criteria.
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 11 Aug 2026, 16:43 BST
- Last source update
- 11 Aug 2026, 16:43 BST
- Award evaluation window
- Submission end – 8 Feb 2027
- FTS notice number
2026/S 000-076414- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06e1ccFind a Tender
- How it runs
This Competitive Flexible procurement procedure consists of the following Stages:
- Participation (Invitation to Participate)
- Commercial Invitation to Negotiate (Invitation to Tender)
Each of the above stages are split into specific stages, outlined below. Further details of the procurement process can be found within the tender documentation.
Participants who respond to the Tender Notice will be issued with a Procurement Specific Questionnaire (PSQ) as part of the Invitation to Participate (ITP) stage.
The PSQ is divided into sections which have Pass/Fail criteria and weighted and scored criteria, details of which are included within the ITP documentation.
The Participant's PSQ submission will be evaluated in accordance the criteria set out in the ITP documentation.
If the Participant's PSQ submission meets the stated minimum criteria set out in the ITP documentation, then LNER proposes to invite the Participant to progress to the Invitation to Negotiate (ITN) stage of this procurement.
If the Participant's PSQ submission does not meet the stated minimum criteria set out in the ITP documentation, then the Participant will not be taken forward to the ITN stage of the process.
The ITN stage of the procurement process has three main phases which are described fully in the ITN documentation:
- The Initial Submission and Negotiation Phase.
- The Best and Final Offer Phase.
- The Governance, Award and Mobilisation Phase.
A comprehensive evaluation process will be followed to determine the Most Advantageous Tender (MAT) submission from this ITN process, evaluating submissions against categories and weightings included within the ITN documentation.
Following evaluation of all Bidder's submissions, the negotiation stage will commence, which aims to refine the terms and conditions, ensure that the Technical responses align with the ITN requirements and provide an opportunity to enhance commercial propositions ensuring the contract meets both parties' expectations.
All Bidders who were involved in the Negotiation process will be invited to submit a Best and Final Offer (BAFO) for the Pricing element only, incorporating any negotiated changes.
Following the ranking of BAFO responses, LNER will select the Preferred Bidder based on the highest combined evaluation score.
LNER reserves the right to award the Lot based on the result of the initial ITNs.
To register your interest in this notice and receive the Invitation to Participate documents you should submit an expression of interest to the contact organisation, via the details shown within this notice and request a copy of the Invitation to Participate Documentation.
Subject to Section 31 of the Procurement Act 2023, LNER reserves the right to amend, supplement, waive, withdraw or terminate any or all this ITN at any time without notice being given to Bidders, or to re-invite submissions on the same or any alternative basis.
All compliant submissions at the ITN stage will be fully evaluated and a contract awarded to the Most Advantageous Bidder, in line with the evaluation criteria detailed.
Additional information
Where used throughout this notice, the meaning of Train Operating Companies includes all and any of those train operating companies who, currently or in the future, provide services for the carriage of passengers by railway:
a) under a franchise agreement with the Secretary of State within the meaning of section 23(3) of the Railways Act 1993 or b) under, or secured under, the Secretary of State's duty in section 30(1) of the Railways Act 1993; or
c) in accordance with legislation which supersedes or amends the powers referred to in a) and b),including where such powers are transferred from the Secretary of State to another body.
The list of current providers of services for the carriage of passengers by railway under these provisions can be found at:
www.gov.uk/guidance/public-regi… ↗.
(www.gov.uk/guidance/public-regi… ↗.)
Novation or Assignment
The contract may be novated or assigned by London North Eastern Railway Limited to Train Operating Companies, or to DFT Operator Limited (company number: 07141122) or any successor parent company to a Train Operating Company, following a corporate restructuring or similar circumstance.
How it was run
Official notice- Requests to participate (first stage)
- 24 Sept 2026, 12:00 BST
- Submission deadline
- 24 Sept 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Participant submissions, including all documents required in the ITP documentation should be uploaded to a SharePoint Folder entitled "ITP Response".
In addition, a confirmatory e mail should be sent to
advising that the Participant's submission has been uploaded in accordance with the requirements of the ITP documentation.
Further details can be found within the ITP documentation.
Timeline
11 Aug 2026 → 1 Apr 2027 · 4 dates- Tender notice published71 days ago11 Aug 2026, 16:43 BST
- Submission deadline27 days ago24 Sept 2026, 12:00 BST
- Today21 Oct 2026
- Award decision expected byin 110 days8 Feb 2027, 23:59 GMT
- Contract startsin 161 days1 Apr 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published11 Aug 2026, 16:43 BSTUK4
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- FPA Consulting LimitedProcess contact pointProcuring entityProcurement advice, administration and support in relation to the tender process.
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender