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Published 7 Jul 2022, 16:52 BST

Official UK procurement notice

Procurement Frameworks For RBKC Housing Management - Mechanical and Electrical Works and Lift Works

Official notice

Authority: Royal Borough of Kensington and Chelsea (Local council)·Consortium: 3 public authorities

Framework agreement4 lotsWorksOpen procedureSME suitableMax 3 lots to bidMax 3 lots per supplier
Sectors: Construction & Civil Engineering (45)Installation services (except software) (51) Delivery: London (UKI)
Framework ceiling (notional)£250,000,000initial estimate £375,000,000 · framework ceiling, not attributable revenue · 2 value updates
Submissions closed 9 Mar 2023awarded 19 Feb 2024
Lots 4max 3 won per supplier · max 3 to bid

What is being bought4 lots · detail below

Published requirement description

RBKC wishes to appoint a number of contractors across four (4) Lots to deliver a range of mechanical and electrical works, including specific lot for lift installation and refurbishment works to its property portfolio. The intention is to enter into the Framework agreement to start in the autumn of 2023 for a period of four years with an option to extend of up to two years up to a maximum duration of six years.

The works may include mechanical and electrical planned maintenance, refurbishment and improvement works to RBKC housing stock including provision of new installs, repair, replacement, removal and/ or overhaul including but not limited to the following types of works:

Electrical wiring

Landlord's electrical supplies, lateral mains and intake cupboards

Electrical supply metering

Lighting (including communal, emergency and external lighting)

Door entry systems and electric door operators

Closed circuit television (CCTV) systems

Fire, smoke and heat alarm systems

Warden call systems

Communal ventilation (including ductwork and fittings and automatic opening vents)

Communal water tanks

Pipework and fittings

Dry risers and wet risers

Boilers and communal/district heating and hot water systems

Heat recovery systems

Booster pumps

Sump pumps

Energy efficiency measures

Any other mechanical or electrical parts and systems servicing our housing stock

Any related works or services necessary to facilitate the above works, such as: design services; provision of access; related work to the fabric and structure of any building or estate, including making good and identification and removal of asbestos.

Any other work or service associated with or ancillary to the above.

Lift works including

The installation, removal, repair, maintenance, overhaul, renewal, replacement, improvement and decoration of lift systems serving our buildings and estates.

Any other work or service associated with or ancillary to the above.

CPV: Building installation work · Electrical installation work · Installation services of electrical and mechanical equipment · Mechanical installations

How this framework works

From the published notice
Places
up to 20 suppliers · 18 bids on the busiest of 4 lots (0.9 per place) · 24 appointed (full)

Lots and requirements (4)Procurement structure

4 lots · all with a published value · a supplier may bid for at most 3 and win at most 3 of them · same evaluation weights on every lot
Lot #1projects up to £500kAwardedPublished value£18,750,000

Projects up to the value of £500,000 will be called off from the framework under this lot. Please refer to the short description in section II.1.4 and the procurement documents for further details.

Delivery: London · Properties owned and or managed by RBKC which are primarily located within the borough. A small number of properties are located outside of the borough boundary.
Extensions: The framework agreement is four years with an option to extend up to two further years up to a maximum duration of six years.Variant bids: not allowed
45300000 Building installation work45310000 Electrical installation work45350000 Mechanical installations51100000 Installation services of electrical and mechanical equipment
Lot #2projects over £500k and up to £1.5millionAwardedPublished value£112,500,000

Projects up to the value of £500k and up to £1.5million will be called off from the framework under this lot. Please refer to the short description in section II.1.4 and the procurement documents for further details.

Delivery: London · Properties owned and or managed by RBKC which are primarily located within the borough. A small number of properties are located outside of the borough boundary.
Extensions: The framework agreement term is four years with an option to extend of up to two further years up to a maximum duration of six yearsVariant bids: not allowed
45300000 Building installation work45310000 Electrical installation work45350000 Mechanical installations51100000 Installation services of electrical and mechanical equipment
Lot #3projects over £1.5millionAwardedPublished value£93,750,000

Projects over £1.5million will be called off from the framework under this lot. Please refer to the short description in section II.1.4 and the procurement documents for further details.

Delivery: London · Properties owned and or managed by RBKC which are primarily located within the borough. A small number of properties are located outside of the borough boundary.
Extensions: The framework agreement term is four years with an option to extend of up to two further years up to a maximum duration of six years.Variant bids: not allowed
45300000 Building installation work45310000 Electrical installation work45350000 Mechanical installations51100000 Installation services of electrical and mechanical equipment
Lot #4Lift Works with no banding valueAwardedPublished value£25,000,000

Projects for lift works of any value will be called off from the framework under this lot. Please refer to the short description in section II.1.4 and the procurement documents for further details.

Delivery: London · Properties owned and or managed by RBKC which are primarily located within the borough. A small number of properties are located outside of the borough boundary.
Extensions: The framework agreement term is four years with an option to extend of up to two further years up to a maximum duration of six years.Variant bids: not allowed
45300000 Building installation work45310000 Electrical installation work45350000 Mechanical installations51100000 Installation services of electrical and mechanical equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60%
  • Price: 40%
Lot distribution rule: Tenderers may bid for and be awarded either *Lot 1 only, or * lot 2 and / or 3 * any contractor may bid for lot 4.
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Procurement Frameworks For RBKC Housing Management - Mechanical and…” is a framework: the contest is a place on its panel, up to 20 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
7 Jul 2022, 16:52 BST
Last source update
20 Mar 2024, 09:04 GMT
Award evaluation window
9 Mar 2023 – …
Authority reference
RBKC_21033
FTS notice number
2024/S 000-008933
Classification (CPV)
Building installation workElectrical installation workInstallation services of electrical and mechanical equipmentMechanical installations
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-034f9c Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Performance terms

As stated n the procurement and framework documents

Review and risk notes
Review procedure

In accordance with Regulations 86 (Notices of decisions to award a contract or conclude a framework agreement), Regulation 87 (standstill period) and Regulation 91 (Enforcement of duties through the court) of the Public Contracts Regulations 2015.

Publisher note: To access this tender you must register an account with the Capital e-sourcing Portal at www.capitalesourcing.com and use the following access code ITT_RBKC_16296 or click the following link https://www.capitalesourcing.com/go/3855616601851172D6BE The contracts entered into as a result of this contract notice shall be subject to English law and the exclusive jurisdiction of the English Courts. RBKC reserves the right not to enter into any contract or award any contract as a result of this contract notice and to vary or change or not to proceed with this competition at any stage of the procurement process. RBKC shall not be responsible for any costs incurred by any potential bidder responding to this contract notice. Please refer to the procurement documentation for important notices in respect of commercially sensitive information and the application of the Freedom of Information Act 2000. RBKC reserves the right to require potential bidders to enter into a parent company guarantee and/or performance bond.

How it was run

Official notice
Run through: portal not identified
Language: EN

Tender documents are also served through a separate tool: http://www.capitalesourcing.com ↗

Appointment period ends
9 Mar 2023, 13:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
330 days from the deadline
Bids opened
9 Mar 2023, 13:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.capitalesourcing.com ↗

Timeline

5 Sept 2022 → 20 Mar 2024 · 4 dates
  1. Next notice expected
    5 Sept 2022, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    9 Mar 2023, 13:00 GMT
  3. Bids opened
    9 Mar 2023, 13:00 GMT
  4. Notice published
    20 Mar 2024, 09:04 GMT

Notice history

8 events · 5 releases on Find a Tender · since 11 Jan 2023
  1. Published value updated to £375,000,000
    11 Jan 2023, 17:13 GMT
    was £400,000,000
  2. Status changed to active
    11 Jan 2023, 17:13 GMT
  3. Procurement method changed
    11 Jan 2023, 17:13 GMT
  4. Deadline published: 9 Mar 2023, 13:00 GMT
    11 Jan 2023, 17:13 GMT
  5. Buyer details updated
    11 Jan 2023, 17:13 GMT
  6. Published value updated to £250,000,000
    11 Jan 2023, 17:21 GMT
    was £375,000,000
  7. Status changed to complete
    13 Mar 2024, 08:42 GMT
  8. Buyer details updated
    13 Mar 2024, 08:42 GMT
Routine re-releases (5)
  • 2023-01: 1 release · 11 Jan 2023
  • 2022-07: 1 release · 7 Jul 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 24admitted to the panel · see the list ↓
Bids received 184 from SMEs · busiest of 4 lots
Contracts signed 20latest 19 Feb 2024

40 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 6 of these contracts carry the same published figure, £125,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Construction Works - Projects value between £500k up to £2million

    Signed
    19 Feb 2024
    Value
    £75,000,000
    Status
    active

  • Construction Works - Projects value over £5million

    Signed
    19 Feb 2024
    Value
    ceiling above
    Status
    active

  • Construction Works - Projects value between £2million up to £5million

    Signed
    19 Feb 2024
    Value
    £150,000,000
    Status
    active

  • Construction Works - Projects value over £5million

    Signed
    19 Feb 2024
    Value
    ceiling above
    Status
    active

  • Construction Works - Projects value up to £500,000

    Signed
    19 Feb 2024
    Value
    £25,000,000
    Status
    active

  • Construction Works - Projects value between £500k up to £2million

    Signed
    19 Feb 2024
    Value
    £75,000,000
    Status
    active

  • Construction Works - Projects value up to £500,000

    Signed
    19 Feb 2024
    Value
    £25,000,000
    Status
    active

  • Construction Works - Projects value between £2million up to £5million

    Signed
    19 Feb 2024
    Value
    £150,000,000
    Status
    active

  • Construction Works - Projects value over £5million

    Signed
    19 Feb 2024
    Value
    ceiling above
    Status
    active

  • Construction Works - Projects value between £2million up to £5million

    Signed
    19 Feb 2024
    Value
    £150,000,000
    Status
    active

  • Construction Works - Projects value over £5million

    Signed
    19 Feb 2024
    Value
    ceiling above
    Status
    active

  • Construction Works - Projects value between £500k up to £2million

    Signed
    19 Feb 2024
    Value
    £75,000,000
    Status
    active

  • Construction Works - Projects value up to £500,000

    Signed
    19 Feb 2024
    Value
    £25,000,000
    Status
    active

  • Construction Works - Projects value between £500k up to £2million

    Signed
    19 Feb 2024
    Value
    £75,000,000
    Status
    active

  • Construction Works - Projects value between £2million up to £5million

    Signed
    19 Feb 2024
    Value
    £150,000,000
    Status
    active

  • Construction Works - Projects value over £5million

    Signed
    19 Feb 2024
    Value
    ceiling above
    Status
    active

  • Construction Works - Projects value between £2million up to £5million

    Signed
    19 Feb 2024
    Value
    £150,000,000
    Status
    active

  • Construction Works - Projects value over £5million

    Signed
    19 Feb 2024
    Value
    ceiling above
    Status
    active

  • Construction Works - Projects value between £500k up to £2million

    Signed
    19 Feb 2024
    Value
    £75,000,000
    Status
    active

  • Construction Works - Projects value up to £500,000

    Signed
    19 Feb 2024
    Value
    £25,000,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · projects up to £500k8bids · 8 electronic · 8 from abroad3——
2 · projects over £500k and up to £1.5million18bids · 18 electronic · 18 from abroad4——
3 · projects over £1.5million17bids · 17 electronic · 17 from abroad3——
4 · Lift Works with no banding value14bids · 14 electronic · 14 from abroad4——

Contracting authority & participating public bodies

2 public bodies on the notice

The Royal Borough of Kensington and Chelsea

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Town Hall, Hornton Street, London, W8 7NXContact email

Consortium members and other public bodies

Framework contractors & participating bidders

24 commercial parties on the notice
Show 14 more suppliers

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria