Official UK procurement notice
Proactive communications and engineer arrival tracking service
Authority: Wales & West Utilities Limited (Public body)
What is being bought
Published requirement descriptionWe are looking for a supplier to provide automated communication to customers throughout their journey as well as engineer arrival tracking services for our connections customers.
The service will be used to send auto notifications via SMS. email or other messaging service to: -
- Confirm agreed appointment dates/times.
- Send reminders of upcoming appointments at set intervals in advance of start date
- Send instructions/updates at relevant touch points in the customer journey to include links to website and PDF documents
- Provide live estimated time of arrival (ETA) tracking and location-triggered updates.
- Have two-way communication so customers can chat with engineers
- Collect real-time feedback from customers after work completion
- Provide analytics on customer satisfaction and feedback
- Be able to integrate with SAP ECC6 and CRM
- Provide an online dashboard for monitoring by office-based staff
We are looking for an off the shelf, market tested solution. We are not looking to develop a bespoke solution.
CPV: Communication software package
The lotProcurement structure
single lot · no lot value publishedLot #1PlannedRenewal
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Past planning notice
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 31 Jul 2025, 17:23 BST
- Last source update
- 31 Jul 2025, 17:23 BST
- Authority reference
WWU1397- FTS notice number
2025/S 000-044948- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056aadFind a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
31 Jul 2025 → 1 Jul 2026 · 3 dates- Planning notice published31 Jul 2025, 17:23 BST
- Market engagement5 Sept 2025, 23:59 BST
If you wish to participate in the pre market engagement, please email [email protected] expressing your interest.
We will be speaking to a maximum of 4 suppliers, chosen on a first come first serves basis, and will be holding a 40 minute conversation (via Teams) with each of them which will allow you to present your solution to WWU. A detailed agenda will be provided when we have agreed to include you in the process.
- Contract starts113 days ago1 Jul 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published31 Jul 2025, 17:23 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender