Find a TenderPast planning noticePreliminary market engagement notice
Published 31 Jul 2025, 17:23 BST

Official UK procurement notice

Proactive communications and engineer arrival tracking service

Official notice

Authority: Wales & West Utilities Limited (Public body)

GoodsAbove thresholdSME suitable
Planned pipeline value£350,000pipeline notice, not a live tender
Tender notice expected Date not publishedfrom the planned procurement notice
Contract term 4 yrsends 30 Jun 2030 · up to 30 Jun 2033 with extensions · starts 1 Jul 2026

What is being bought

Published requirement description

We are looking for a supplier to provide automated communication to customers throughout their journey as well as engineer arrival tracking services for our connections customers.

The service will be used to send auto notifications via SMS. email or other messaging service to: -

  • Confirm agreed appointment dates/times.
  • Send reminders of upcoming appointments at set intervals in advance of start date
  • Send instructions/updates at relevant touch points in the customer journey to include links to website and PDF documents
  • Provide live estimated time of arrival (ETA) tracking and location-triggered updates.
  • Have two-way communication so customers can chat with engineers
  • Collect real-time feedback from customers after work completion
  • Provide analytics on customer satisfaction and feedback
  • Be able to integrate with SAP ECC6 and CRM
  • Provide an online dashboard for monitoring by office-based staff

We are looking for an off the shelf, market tested solution. We are not looking to develop a bespoke solution.

CPV: Communication software package

The lotProcurement structure

single lot · no lot value published
Lot #1PlannedRenewal 4 yrsSME
Contract period: 1 Jul 2026 – 30 Jun 2030 (4 yrs) · up to 30 Jun 2033 with extensions
Delivery: South West, WalesEligibility: SME eligible
Extensions: Extension options published

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Past planning notice
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
31 Jul 2025, 17:23 BST
Last source update
31 Jul 2025, 17:23 BST
Authority reference
WWU1397
FTS notice number
2025/S 000-044948
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Communication software package
Delivery area
South West (UKK)Wales (UKL)
Official registry OCID
ocds-h6vhtk-056aad Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

31 Jul 2025 → 1 Jul 2026 · 3 dates
  1. Planning notice published
    31 Jul 2025, 17:23 BST
  2. Market engagement
    5 Sept 2025, 23:59 BST

    If you wish to participate in the pre market engagement, please email [email protected] expressing your interest.

    We will be speaking to a maximum of 4 suppliers, chosen on a first come first serves basis, and will be holding a 40 minute conversation (via Teams) with each of them which will allow you to present your solution to WWU. A detailed agenda will be provided when we have agreed to include you in the process.

  3. Contract starts113 days ago
    1 Jul 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Preliminary market engagement notice published
    31 Jul 2025, 17:23 BST
    UK2

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

Wales & West Utilities Limited

Contracting authorityPrivate utility GB-COH: 05046791 · GB-PPON: PMVL-3238-DQDX Wales & West House, Newport, Wales, NP10 8FZContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure