Find a TenderClosedTender notice

Published 26 Jun 2026, 16:09 BST

Official UK procurement notice

Private Rented Sector Database - Technical Integration

Official notice

Authority: Powys County Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Software Packages & ERP (48)Real estate services (70)IT Services & Software (72) Delivery: UK

Published estimate£50,000≈ £17k / year · £60,000 inc. VAT

Submissions closed 28 Aug 2026

Next notice expected 31 Jul 2026

Contract term 3 yrsends 4 Oct 2029 · up to 4 Oct 2032 with extensions · starts 5 Oct 2026

What is being bought

Published requirement description

To produce a connecting mechanism to connect between the existing Property Agent Checker (PAC)and the new Private Rented Sector Database. Please see the link to the PAC. en.powys.gov.uk/article/18572/Quick-… ↗

CPV: Database and operating software package · IT services: consulting, software development, Internet and support · Real estate agency services on a fee or contract basis

The lotProcurement structure

single lot · value published

Lot #1Renewal 3 yrsSMEPublished value£50,000

Contract period: 5 Oct 2026 – 4 Oct 2029 (3 yrs) · up to 4 Oct 2032 with extensionsValue: £50,000 exc. VAT · £60,000 inc. VAT

Delivery: UKEligibility: SME eligible

Extensions: The contract will be let for an initial period of three (3) years, with the option to extend for a further period of up to three (3) years. Any extension will be at the sole discretion of the Contracting Authority and will be subject to: -satisfactory performance, including achievement of agreed KPIs; -continued availability of funding and government policy; -the ongoing requirement for the services; and -no material changes to the scope or value that would require a new procurement exercise. The Contracting Authority may exercise the extension in whole or in part (e.g. in annual increments), by providing written notice to the contractor in advance of the contract expiry date.

48600000 Database and operating software package 70300000 Real estate agency services on a fee or contract basis 72000000 IT services: consulting, software development, Internet and support

Pre-qualification & selection criteria (PQQ)1

Condition of participation
Including but not limited to Financial Assessment criteria insurance requirements, and evidence of demonstrable experience of delivering projects of a similar nature, scope, scale, and complexity.
Bidders must be registered with the Central Digital Platform (“CDP”) located at www.find-tender.service.gov.uk ↗ prior to the Tender Date.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published sub-criteria (2)

Technical: 70%
Commercial: 30%

Published award criteria (2)

Technical
Commercial

Conditions of participation1

Condition of participation
Including but not limited to Financial Assessment criteria insurance requirements, and evidence of demonstrable experience of delivering projects of a similar nature, scope, scale, and complexity.
Bidders must be registered with the Central Digital Platform (“CDP”) located at www.find-tender.service.gov.uk ↗ prior to the Tender Date.

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Closed
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 26 Jun 2026, 16:09 BST
Last source update: 4 Aug 2026, 08:15 BST
FTS notice number: 2026/S 000-073060
Latest notice: Tender notice (UK4)
Classification (CPV): Database and operating software packageIT services: consulting, software development, Internet and supportReal estate agency services on a fee or contract basis
Delivery area: UK
Official registry OCID: ocds-h6vhtk-06be91 Find a Tender

How it was run

Official notice

Run through: Sell2Wales · Who buys & how to bid on Sell2Wales

Supplier login requiredElectronic submission allowed

Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer

Submission deadline: 28 Aug 2026, 12:00 BST
Clarification deadline: 21 Aug 2026, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

etenderwales.ukp.app.jaggaer.com/home.html ↗

Timeline

26 Jun 2026 → 5 Oct 2026 · 6 dates

Planning notice published116 days ago
26 Jun 2026, 16:09 BST
Next notice expected81 days ago
31 Jul 2026, 23:59 BST
Tender notice published79 days ago
3 Aug 2026, 10:49 BST
Clarification questions by61 days ago
21 Aug 2026, 12:00 BST
Submission deadline54 days ago
28 Aug 2026, 12:00 BST
Contract starts16 days ago
5 Oct 2026, 00:00 BST

Notice history

6 events · 4 releases on Find a Tender · since 26 Jun 2026

Planned procurement notice published
26 Jun 2026, 16:09 BST
UK3
Planned procurement notice published
29 Jul 2026, 11:04 BST
UK3
Deadline moved to 28 Aug 2026, 12:00 BST
29 Jul 2026, 11:04 BST
+21 days · was 7 Aug 2026, 12:00 BST
Tender notice published
3 Aug 2026, 10:49 BST
UK4
Status changed to active
3 Aug 2026, 10:49 BST
Tender notice published
4 Aug 2026, 08:15 BST
UK4

Routine re-releases (4)

2026-06: 1 release · 26 Jun 2026

Contracting authority & participating public bodies

Powys County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PQBT-5413-HMDT County Hall, Llandrindod Wells, Wales, LD1 5LGContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

Tender notice tenderTender noticeUK4Tender notice on Find a Tender4 Aug 2026, 08:15 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender3 Aug 2026, 10:49 BST
Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender29 Jul 2026, 11:04 BST
Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender26 Jun 2026, 16:09 BST