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Find a TenderAwardedContract details notice
Published 13 May 2025, 16:07 BST

Official UK procurement notice

Print Management and Associated Services

Official notice

Authority: General Dental Council (Local council)

ServicesCompetitive flexible procedureAbove thresholdSME suitable
Sectors: Printed matter and related products (22)Business Services & Consultancy (79) Delivery: UK
Published estimate£2,000,000≈ £857k / year · £2,400,000 inc. VAT
Submissions closed 9 Jun 2025awarded 18 Aug 2025
Awarded to PSL Print Management Limited
Contract term 2 yrs 4 moends 31 Dec 2027 · up to 31 Dec 2029 with extensions · starts 1 Sept 2025

What is being bought

Published requirement description

The General Dental Council (GDC) has awarded a contract to PSL Print Management for the delivery of our print management and mail fulfilment requirement.

The awarded supplier will handle high volumes of legally significant and time sensitive correspondence.

The Supplier will undertake the management, proofing and production of personalised mailings using the data provided by the GDC. This includes proofing correspondences, validating the data and sending out the following:

  • Annual retention fee notices
  • Removal letters
  • Indemnity Notice of Erasure letters
  • Annual Practising Certificates
  • Registrant reminder letters

The Supplier will provide additional services, including:

  • A secure method for sharing registrant/mailing data
  • A forward on service
  • A business reply service
  • A process for providing weekly management reports to the GDC (as described in the Service Level Agreement)
  • Ad-hoc registrant mailing
  • GDC stationery
  • Printing and sending of 'welcome packs' (including Standards of the Dental team book, registration certificate and register leaflet items
  • How the procedure runs: The competitive flexible procedure will follow a two-stage process: Stage One: Prequalification Suppliers will be required to complete and submit a Selection Questionnaire(SQ) as part of the Prequalification Stage. This stage is designed to assess each supplier's suitability to deliver the contract. Suppliers must successfully pass this stage to proceed further in the procurement process. No tender submissions are required at this stage; however, all procurement documents, including the Statement of Requirement and evaluation criteria, will be made available to suppliers at the outset. Suppliers who do not meet the participation requirements will be notified in writing of the outcome and will not progress to the next stage. Stage Two: Invitation to Tender Suppliers that are shortlisted from the prequalification stage will be invited to submit a full tender in response to our requirements. Tender submissions will be evaluated in accordance with the evaluation methodology detailed in the tender documents.

CPV: Mailing services · Printed matter and related products · Printing and related services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrs 4 moSMEPublished value£2,000,000
Contract period: 1 Sept 2025 – 31 Dec 2027 (2 yrs 4 mo) · up to 31 Dec 2029 with extensionsValue: £2,000,000 exc. VAT · £2,400,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: The initial contract period will be two years and three months. There is provision for the contract to be extended for two additional periods of 12 months each, subject to the contract remaining fit for purpose and the supplier maintaining a good standard of contract performance.
22000000 Printed matter and related products79571000 Mailing services79800000 Printing and related services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (4)
  • Delivery Approach: 50%
  • Contract Management: 10%
  • Terms and Conditions: 10%
  • Pricing: 30%
Published award criteria (4)
  • Delivery Approach: Long criteria description
  • Contract Management: Long criteria description
  • Terms and Conditions: Long criteria description
  • Pricing: Long criteria description
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Unspecified in notice
First published
13 May 2025, 16:07 BST
Last source update
22 Sept 2025, 10:36 BST
Award evaluation window
Submission end – 19 Aug 2025
Authority reference
GDC-2024-027
FTS notice number
2025/S 000-020961
Latest notice
Contract details notice (UK7)
Classification (CPV)
Mailing servicesPrinted matter and related productsPrinting and related services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-051251 Find a Tender
How it runs

The competitive flexible procedure will follow a two-stage process:

Stage One: Prequalification

Suppliers will be required to complete and submit a Selection Questionnaire(SQ) as part of the Prequalification Stage. This stage is designed to assess each supplier's suitability to deliver the contract. Suppliers must successfully pass this stage to proceed further in the procurement process. No tender submissions are required at this stage; however, all procurement documents, including the Statement of Requirement and evaluation criteria, will be made available to suppliers at the outset. Suppliers who do not meet the participation requirements will be notified in writing of the outcome and will not progress to the next stage.

Stage Two: Invitation to Tender

Suppliers that are shortlisted from the prequalification stage will be invited to submit a full tender in response to our requirements. Tender submissions will be evaluated in accordance with the evaluation methodology detailed in the tender documents.

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Requests to participate (first stage)
9 Jun 2025, 11:00 BST
Submission deadline
9 Jun 2025, 11:00 BST
Clarification deadline
20 May 2025, 18:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com/delta/buyers/select/… ↗

Timeline

13 May 2025 → 22 Sept 2025 · 8 dates
  1. Tender notice published
    13 May 2025, 16:07 BST
  2. Clarification questions by
    20 May 2025, 18:00 BST
  3. Submission deadline
    9 Jun 2025, 11:00 BST
  4. Assessment summaries sent
    18 Aug 2025, 00:00 BST
  5. Award decision expected by
    19 Aug 2025, 00:59 BST
  6. Standstill ends
    28 Aug 2025, 23:59 BST
  7. Contract starts
    1 Sept 2025
  8. Latest notice published394 days ago
    22 Sept 2025, 10:36 BST

Notice history

6 events · 3 releases on Find a Tender · since 13 May 2025
  1. Tender notice published
    13 May 2025, 16:07 BST
    UK4
  2. Contract award notice published
    18 Aug 2025, 15:05 BST
    UK6
  3. Status changed to complete
    18 Aug 2025, 15:05 BST
  4. Procurement method changed
    18 Aug 2025, 15:05 BST
  5. Contract signature expected
    1 Sept 2025, 23:59 BST
    scheduled
  6. Contract details notice published
    22 Sept 2025, 10:36 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £2,000,0001 award exc. VAT
Bids received 55 from SMEs
Contracts signed 1latest 9 Sept 2025
Awarded toValueDateStatus
PSL Print Management LimitedSME1 Sept 2025 – 31 Dec 2027 · up to 30 Nov 2029Extensions: The initial contract period will be two years and three months. There is provision for the contract to be extended for two additional periods of 12 months each, subject to the contract remaining fit for purpose and the supplier maintaining a good standard of contract performance.£2,000,00018 Aug 2025Awarded

Contracts

  • Contract 1 · PSL Print Management LimitedSME

    Signed
    9 Sept 2025
    Value
    £2,000,000
    Period
    9 Sept 2025 – 9 Dec 2027 · up to 9 Dec 2029 with extensions
    Status
    active
    Extensions
    The initial contract period will be two years and three months. There is provision for the contract to be extended for two additional periods of 12 months each, subject to the contract remaining fit for purpose and the supplier maintaining a good standard of contract performance.
    4 agreed KPIs: Timelines · Quality · Reporting …
    • Timelines
    • Quality
    • Reporting
    • System Availability

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders · 22 at stage one50—

Contracting authority & participating public bodies

General Dental Council

Contracting authorityPublic authority - sub-central government GB-PPON: PNVG-6917-QHLP 37 Wimpole Street, London, London, W1G 8DQContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • PSL PRINT MANAGEMENT LTDAwarded supplierGB-COH: 02084294GB-PPON: PDTV-1516-LYYT Unit A59, Longridge Road, North West, PR2 5NDContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender