Prince Henry High School ~ Cleaning Tender

The successful Supplier will be required to provide cleaning services for Prince Henry High School.

The current cleaning service provision at the College has not been market tested in recent years and to ensure Best Value principles are applied the Client has made a decision to tender the cleaning service.

The current cleaning operation is run by Fidelisgroup Cleaning services.

The value of the current contracts is £218k and it is intended that the initial contract shall run for a period of 3 years, with the ability to extend by a further two, one years with agreement with both parties.

For the avoidance of doubt TUPE Regulations will apply to this contract.

The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within the school on contract performance. It is imperative that an open book policy is offered to ensure the Client has total clarity on both operational and financial performance.

The Client is seeking both innovation and the application of current cleaning techniques and up-to-date equipment within the tender submissions and would expect as a result of this to be able to identify ‘best value’ principles and work in partnership with the chosen Supplier going forward.

The Client has set five key objectives which should be focused upon throughout the tender process. They are:

•Ongoing savings year-on-year during the contract term.

•The contract will be for 3 years initially, with the option of a 2-year extension, depending on operational and financial performance.

•Review / suggestions to improve work methodology; suggestions to improve the efficiency of service.

•Due to the amount of hard flooring throughout the site, it is believed specialist equipment will be required to maintain a high standard of cleanliness throughout. Recommendations and investment of this equipment should be included within the financial submission of the tender document.

•The successful Supplier must deliver a consistently, high standards of cleanliness across the site.

A reconciliation will take place monthly to reconcile the actual operating financial result to allow the Client to see how the cleaning operation is performing financially. Any banked hours will be accrued and used to cover additional periodic cleans or credited back to the Client at the end of each financial year.