Official UK procurement notice
Preparation and Supply of Community Meals (Sandwiches)
Authority: Renfrewshire Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionThe Community Meals Service aims to support individuals in maintaining their independence within the community by delivering hot and cold nutritious meals directly to the door of service users. The scope of this requirement will cover the sandwiches/light lunch (eg wraps, rolls, etc) element only. There will also be a requirement to provide frozen sandwiches to support the service with business continuity planning in the event of a service interruption.
CPV: Catering supplies · Prepared sandwiches · Provision of services to the community
Lots and requirements (2)Procurement structure
2 lots · 1 with a published value · evaluation weights differ by lotLot #1Core Product Range (Preparation and Supply of Community Meals (Sandwiches))AwardedRenewalPublished value£560,000
the Contract follows a procurement exercise which was conducted as an Open Procedure for an above GPA threshold supplies contract in accordance with the Public Contracts (Scotland) Regulations 2015, as amended and the Council's Standing Orders Relating to Contracts.
Only Lot 1 was awarded, Lot 2 - Frozen Product Range was not awarded. Additional information: The contract period is from 01 May 2025 – 30 April 2027 with the option to extend for up to a period of 12 months on two occasions (1 + 1), subject to satisfactory operation and performance. Any extension will be at the sole discretion of the Council. Value stated is for the entire contract period 2+1+1.
Lot #2Frozen Product Range (Preparation and Supply of Community Meals (Sandwiches))RenewalLot estimate not published
Lot 2 – Frozen Product Range
The Supplier for Lot 2 shall be responsible for providing frozen sandwiches to support the service with business continuity planning in the event of a service interruption.
As part of this Contract the Council may require a minimum of one delivery every 8 weeks. Approximately 800 sandwiches required per delivery.
These will be delivered by the appointed supplier to a central point in the Renfrewshire Council area.
The Tender Procedure shall be conducted in accordance with the Public Contracts (Scotland) Regulations 2015 Open Procedure. Additional information: The contract period will be 01 May 2025 – 30 April 2027 with the option to extend for up to a period of 12 months on two occasions (1 + 1), subject to satisfactory operation and performance. Any extension will be at the sole discretion of the Council.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Core Product Range (Preparation and Supply of Community Meals (Sandwiches)) | 45% | 55% | |
| 2 · Frozen Product Range (Preparation and Supply of Community Meals (Sandwiches)) | 45% | 55% |
- Suitability
Tenderers will be required to give examples of previous experience of delivering a service of this type.
Conditions will include the Health and Safety requirements as set out in the Invitation to Tender:
- Statement/evidence that the Tenderer adopts, maintains and follows all relevant food law.
- Evidence that the tenderer is registered appropriately for Food Production/Supply relevant to this contract.
Standards and accreditations are not mandatory and will be requested and scored as part of the Technical Criteria.
- Economic & financial standing
INSURANCE
The successful Tenderer must hold, or commit to obtain prior to the commencement of and duration of the Contract of any subsequently awarded contract, the types and levels of insurance indicated below:
- Employers Liability: 5 million GBP minimum, each and every claim
- Public & Products Liability: 10 million GBP each and every claim but in the aggregate for products
- Motor Vehicle: Third party Motor Vehicle cover (statutory) Please evidence with a MV certificate in the COMPANY name
FINANCIAL
Dun and Bradstreet (D&B) Failure Score Minimum 20 or 2 years of Audited Accounts.
Minimum: Where the Tenderer is under no obligation to publish accounts and therefore does not have a D&B Failure Score or equivalent rating, they must provide their audited financial accounts for the previous 2 years as part of their Tender Submission in order that the Council may assess … - Technical & professional ability
All staff involved in the delivery of the Contract must be suitably trained and experienced.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 55 points on every lot: a 10% discount moves about 5.5 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 22 Jan 2025, 16:37 GMT
- Last source update
- 24 Aug 2026, 15:39 BST
- Award evaluation window
- 21 Feb 2025 – …
- Authority reference
RC-CPU-24-276- FTS notice number
2026/S 000-080478- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04d590Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As detailed in the Conditions of Contract.
- Review procedure
An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.
Publisher note: (SC Ref:840860)
How it was run
Official notice- Submission deadline
- 21 Feb 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 21 Feb 2025, 12:00 GMT
Timeline
21 Feb 2025 → 24 Aug 2026 · 3 dates- Submission deadline21 Feb 2025, 12:00 GMT
- Bids opened21 Feb 2025, 12:00 GMT
- Notice published60 days ago24 Aug 2026, 15:39 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete24 Aug 2026, 15:39 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Core Product Range (Preparation and Supply of Community Meals (Sandwiches))1 award | |||
| PJS Foods LimitedSME | £481,299 † | — | Awarded |
Contracts
Lot 1 - Core Product Range (Preparation and Supply of Community Meals (Sandwiches)) · PJS Foods LimitedSME
- Signed
- 30 Apr 2025
- Value
- £481,299
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Core Product Range (Preparation and Supply of Community Meals (Sandwiches)) | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Court of SessionReview contact point
- See VI.4.3 belowReview body
Bidders & participating suppliers
1 commercial party on the notice- PJ'S FOODSAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.