Official UK procurement notice
Preparation and Supply of Community Meals (Sandwiches)
Authority: Renfrewshire Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionThe Community Meals Service aims to support individuals in maintaining their independence within the community by delivering hot and cold nutritious meals directly to the door of service users. The scope of this requirement will cover the sandwiches/light lunch (eg wraps, rolls, etc) element only. There will also be a requirement to provide frozen sandwiches to support the service with business continuity planning in the event of a service interruption.
CPV: Catering supplies · Prepared sandwiches · Provision of services to the community
Lots and requirements (2)Procurement structure
2 lots · no lot values published · evaluation weights differ by lotLot #1Core Product Range (Preparation and Supply of Community Meals (Sandwiches))Renewal
Lot 1 – Core Product Range
The Supplier for Lot 1 shall be responsible for providing approximately 2200 to 2300 individual Goods (eg sandwiches, rolls, wraps, etc) per week. This figure may fluctuate dependent on the needs identified by the Council, or on behalf of the Renfrewshire Health and Social Care Partnership (RHSCP) and will be reflected in the weekly orders placed.
As part of this Contract the Council will require a minimum of six deliveries per week.
These will be delivered by the appointed supplier to a central point in the Renfrewshire Council area.
The Tender Procedure shall be conducted in accordance with the Public Contracts (Scotland) Regulations 2015 Open Procedure. Additional information: The contract period is anticipated to be from 01 May 2025 – 30 April 2027 with the option to extend for up to a period of 12 months on two occasions (1 + 1), subject to satisfactory operation and performance. Any extension will be at the sole discretion of the Council.
Lot #2Frozen Product Range (Preparation and Supply of Community Meals (Sandwiches))Renewal
Lot 2 – Frozen Product Range
The Supplier for Lot 2 shall be responsible for providing frozen sandwiches to support the service with business continuity planning in the event of a service interruption.
As part of this Contract the Council may require a minimum of one delivery every 8 weeks. Approximately 800 sandwiches required per delivery.
These will be delivered by the appointed supplier to a central point in the Renfrewshire Council area.
The Tender Procedure shall be conducted in accordance with the Public Contracts (Scotland) Regulations 2015 Open Procedure. Additional information: The contract period will be 01 May 2025 – 30 April 2027 with the option to extend for up to a period of 12 months on two occasions (1 + 1), subject to satisfactory operation and performance. Any extension will be at the sole discretion of the Council.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Core Product Range (Preparation and Supply of Community Meals (Sandwiches)) | 45% | 55% | |
| 2 · Frozen Product Range (Preparation and Supply of Community Meals (Sandwiches)) | 45% | 55% |
- Suitability
Tenderers will be required to give examples of previous experience of delivering a service of this type.
Conditions will include the Health and Safety requirements as set out in the Invitation to Tender:
- Statement/evidence that the Tenderer adopts, maintains and follows all relevant food law.
- Evidence that the tenderer is registered appropriately for Food Production/Supply relevant to this contract.
Standards and accreditations are not mandatory and will be requested and scored as part of the Technical Criteria.
- Economic & financial standing
INSURANCE
The successful Tenderer must hold, or commit to obtain prior to the commencement of and duration of the Contract of any subsequently awarded contract, the types and levels of insurance indicated below:
- Employers Liability: 5 million GBP minimum, each and every claim
- Public & Products Liability: 10 million GBP each and every claim but in the aggregate for products
- Motor Vehicle: Third party Motor Vehicle cover (statutory) Please evidence with a MV certificate in the COMPANY name
FINANCIAL
Dun and Bradstreet (D&B) Failure Score Minimum 20 or 2 years of Audited Accounts.
Minimum: Where the Tenderer is under no obligation to publish accounts and therefore does not have a D&B Failure Score or equivalent rating, they must provide their audited financial accounts for the previous 2 years as part of their Tender Submission in order that the Council may assess … - Technical & professional ability
All staff involved in the delivery of the Contract must be suitably trained and experienced.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 55 points on every lot: a 10% discount moves about 5.5 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 18 Oct 2024, 11:21 BST
- Last source update
- 18 Oct 2024, 11:21 BST
- Award evaluation window
- 18 Nov 2024 – …
- Authority reference
RC-CPU-24-130- FTS notice number
2024/S 000-033709- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ad96Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As detailed in the Conditions of Contract.
- Review procedure
An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.
Publisher note: Full details of the exclusion and assessment criteria are detailed within the SPD and Invitation to Tender. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 27798. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: The Council’s expectation is that 20 Community Benefits Points (CBPs) or more will be delivered under this Contract under Lot 1. The Council is requesting voluntary Community Benefits under Lot 2. Please see the Invitation to Tender for further details (SC Ref:780703)
How it was run
Official notice- Submission deadline
- 18 Nov 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 18 Nov 2024, 12:00 GMT
Timeline
18 Oct 2024 → 1 May 2025 · 4 dates- Notice published18 Oct 2024, 11:21 BST
- Submission deadline18 Nov 2024, 12:00 GMT
- Bids opened18 Nov 2024, 12:00 GMT
- Contract starts1 May 2025, 00:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- See VI.4.3 belowReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.