Find a TenderAwarded

Published 2 Mar 2023, 16:05 GMT

Official UK procurement notice

Prendergast School - Building Cleaning Services

Official notice

Authority: Prendergast School (Education)

ServicesRestricted procedure

Sectors: Cleaning & Environmental Services (90) Delivery: London (UKI4)

Published estimate£630,000≈ £216k / year

Submissions closed 3 Apr 2023awarded 27 Jun 2023

Awarded to KGB Southwest Ltd

Contract term 2 yrs 11 moends 31 Jul 2026 · extension options published · starts 1 Sept 2023

What is being bought

Published requirement description

Prendergast School are requesting tenders from recognised service provider to manage their cleaning services to the indicated contract. Providers must be able to demonstrate their capability to deliver the services via the documentation to be submitted, this service requirement will include the daily, weekly, monthly service requirements as well as managing TUPE

Recurrence: Yes — 30 months from contract start date, depending on whether extension periods are taken up

CPV: Building-cleaning services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrs 11 moPublished value£630,000

Contract period: 1 Sept 2023 – 31 Jul 2026 (2 yrs 11 mo)

Delivery: London · Inner London – East

Extensions: The initial contract is for 3 years with scope for extensions for a further period or periods of any duration, but in any case, the total duration of any extensions shall not exceed 24 months from the last day of the initial contract periodSecond stage: 5–7 candidates invited to tenderVariant bids: not allowed

90911200 Building-cleaning services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 65%Price: 35%

Published sub-criteria (4)

Contract Management and Staffing Resources: 35%
Contractor/client reporting: 10%
Service expectations and delivery: 20%
Three Year Contract Value: 35%

Published award criteria (4)

Contract Management and Staffing Resources: 35
Contractor/client reporting: 10
Service expectations and delivery: 20
Three Year Contract Value: 35

Conditions of participation3

Suitability
In the first instance, candidates should register with www.delta-esourcing.com ↗ (www.delta-esourcing.com ↗) and express an interest in the contract. Candidates will need to provide as part of the request to participate process details of enrolment on professional or trade registers and details on whether bankruptcy, convictions of professional misconduct, non-payments relating to social security contributions or taxes applies to the economic operator. Economic operators may be excluded from participation if any of these circumstances applies.
Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Economic & financial standing
Candidates will need to provide as part of the selection questionnaire process details of turnover, profit and capital and reserves for previous 3 years. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process
Minimum: A statement of a minimum turnover level is detailed within the standard questionnaire documentation.
Technical & professional ability
Candidates will need to provide as part of the process evidence of current business, quality standards, accreditation and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum: Financial risk grid status will be evaluated on a pass/fail basis. Please see the explanation on page 6-8 of the document for further information. Levels of insurance cover will be evaluated on a pass/fail basis. The suppliers must hold as a minimum or be willing to obtain the fo…

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · Yes — 30 months from contract start date, depending on whether extension periods are taken up
First published: 2 Mar 2023, 16:05 GMT
Last source update: 5 Jul 2023, 19:05 BST
FTS notice number: 2023/S 000-019210
Classification (CPV): Building-cleaning services
Delivery area: London (UKI4)
Official registry OCID: ocds-h6vhtk-03adbd Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic payment

Publisher note: To view this notice, please click here: <a href="https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=793651543" target="_blank">https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=793651543</a> GO Reference: GO-202375-PRO-23345053

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Tender documents are also served through a separate tool: https://www.delta-esourcing.com/tenders/UK-title/HM5TPT6676 ↗

Submission deadline: 3 Apr 2023, 12:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 180 days from the deadline

Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com/tenders/UK-title/HM5… ↗

Timeline

3 Apr 2023 → 1 Sept 2023 · 4 dates

Submission deadline
3 Apr 2023, 12:00 BST
Invitations to tender expected
7 Apr 2023, 00:00 BST
Notice published
5 Jul 2023, 19:05 BST
Contract starts
1 Sept 2023, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
5 Jul 2023, 19:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Bids received 4

Contracts signed 1latest 27 Jun 2023

Awarded to	Value	Date	Status
KGB Southwest Ltd	—	—	Awarded

Contracts

Contract 019210-2023-1 · KGB Southwest Ltd
Signed
27 Jun 2023
Value
—
Period
… – 31 Jul 2026
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
Prendergast School are requesting tenders from recognised service provider to manage…	4bids · 4 electronic	0	—	£688,263 – £760,876
Whole notice	—	—	—	£688,263 – £760,876

Contracting authority & participating public bodies

Prendergast School

Contracting authorityEducationBody governed by public lawEducation Adelaide Avenue,, London, London, SE4 1LEContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

KGB Southwest LtdAwarded supplier06941723 10 Hilllside, Burghfield Common, Reading, South East, RG7 3BQContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.