Premises Cleaning

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    "title": "Premises Cleaning ",
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    "title": "Premises Cleaning ",
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      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
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    "description": "The contract will involve the cleaning of all the University’s identified premises listed below, which is approximately 68,000m2:\n• Alexander House, Excelsior Road, Cardiff, CF14 3AT\n• Cyncoed Campus, Cyncoed Road, Cardiff, CF23 6XD\n• Llandaff Campus, Western Avenue, Llandaff, Cardiff, CF5 2YB\nThe University’s estates ranges from traditional offices and teaching spaces to laboratories and sporting facilities.\nThe scope of services under this new contract will include the following:\n• Scheduled routine cleaning \n• Ad hoc /reactive cleaning \n• Periodic cleaning \n• Internal & external window cleaning \n• Gutter, Soffits and fascia clean \n• Provision of cleaning consumables, cleaning machinery and staff uniforms\n• Light waste removal duties and carpet cleaning services\n• Specialist clean of the University’s Allied Clinical Health Hub three times per annum",
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        "streetAddress": "Riding Court Road"
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{
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  "tag": [
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  "date": "2025-12-10T16:28:57Z",
  "ocid": "ocds-h6vhtk-05acb1",
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  "tender": {
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        "value": {
          "amount": 7300000,
          "currency": "GBP",
          "amountGross": 8760000
        },
        "status": "active",
        "renewal": {
          "description": "The contract will allow for two, one-year contract extensions. These will be exercised at the University's sole discretion. "
        },
        "hasRenewal": true,
        "secondStage": {
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        },
        "suitability": {
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        "awardCriteria": {
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              "description": "The qualitative evaluation will be based on a series of technical questions and will be designed to examine the bidder's ability to deliver the actual contract for the University. \nPlease note, the award criteria may be subject to refinement for the second stage of this procurement. "
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          "maxExtentDate": "2033-06-30T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "Bidders must be financially secure with a minimum of three-years trading history.\nThe bidders turnover in the last financial year must exceed the set threshold, which is £15,000,000 per annum.\nThe bidders current ratio must be 1 or higher. \nPrior to contract award, bidders must have the following levels of insurance in place:\nEmployers Liability Insurance of £10,000,000\nPublic Liability Insurance of £10,000,000\nProduct Liability Insurance of £1,000,000\nBy the award of contract, bidders must have the technical and human resources to perform the contract to ensure compliance with the UK General Data Protection Regulation and to ensure the protection of the rights of data subjects. "
            },
            {
              "type": "technical",
              "description": "Cleaning standards required to be met:\n - British Institute of Cleaning Science (BICSc) standards\n - NHS Wales National Standards of Cleanliness (2021), or equivalent\n - Healthcare Inspectorate Wales (HIW) standards, or equivalent"
            },
            {
              "description": "Conditions of participation as outlined in the WSPQ (Wales Procurement Specific Questionnaire) available on the University's Intend e-tender portal (https://in-tendhost.co.uk/cardiffmet/aspx/Home).   ",
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    "title": "Premises Cleaning ",
    "value": {
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      "amountGross": 8760000
    },
    "status": "active",
    "documents": [
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        "id": "future",
        "documentType": "biddingDocuments",
        "accessDetails": "Electronically via the University’s ‘InTend’ e-tender portal. \nAll documentation will be issued via this portal and all responses must also be submitted via the portal. \nThe website for the address is as follows:\nhttps://in-tendhost.co.uk/cardiffmet/aspx/Home   "
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    "procedure": {
      "features": "The University will be following the Competitive Flexible Procedure using a two stage process as follows:\n1. Stage 1 - Participation Stage: After expressing an interest in this procurement opportunity, suppliers will be required to complete the Wales Procurement Specific Questionnaire (WPSQ), where conditions of participations have been set. The conditions of participation must be satisfied to proceed to the next stage of the procurement, tendering. \nAs part of the selection process, the information provided in the WPSQ will be used to determine the top scoring suppliers who will be invited to tender. The number of suppliers that will be invited to tender will be no more than 8. The University will therefore only be taking through the 8 highest scoring suppliers to Stage 2 of the tender process. Should there be a tie-break situation where the score is the same for more than one supplier (= 8th), in this situation the supplier that scores the highest for question 21a of the WPSQ will be invited to tender. If multiple suppliers score the same for this question then priority will be given to the supplier that scores the highest for question 21b of the WPSQ.\n2.\tStage 2 – Tender Stage \nOnly those suppliers that are successful at the participation stage will be invited to tender for this contract. \nEach stage will be conducted fully electronically via the University’s ‘InTend’ e-tender portal. All documentation will be issued via this portal and all responses must also be submitted via the portal."
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    "description": "The Premises Cleaning contract at the University is currently outsourced. This contract is due to expire on the 30th of June 2026. A new contract is therefore required to be in place from the 1st of July 2026.\nThe University is seeking bids for an initial five-year term from the 1st of July 2026, with two one-year contract extensions available (5+1+1).\nThe new contract will involve the cleaning of all the University’s identified premises listed below, which is approximately 68,000m2:\n•\tAlexander House, Excelsior Road, Cardiff, CF14 3AT\n•\tCyncoed Campus, Cyncoed Road, Cardiff, CF23 6XD\n•\tLlandaff Campus, Western Avenue, Llandaff, Cardiff, CF5 2YB\nThe University’s estates ranges from traditional offices and teaching spaces to laboratories and sporting facilities.\nThe scope of services under this new contract will include the following:\n•\tScheduled routine cleaning  \n•\tAd hoc /reactive cleaning \n•\tPeriodic cleaning \n•\tInternal & external window cleaning \n•\tGutter, Soffits and fascia clean \n•\tProvision of cleaning consumables, cleaning machinery and staff uniforms\n•\tLight waste removal duties and carpet cleaning services\n•\tSpecialist clean of the University’s Allied Clinical Health Hub three times per annum\nThe Service should be tailored to fit around the use of the buildings and wider campuses and special consideration should be given to any periodic programme, given the holidays, out of term usage and three intakes of students each year. The academic environment is dynamic and changes with each new student intake and local circumstances. Almost by definition, the cleaning service must be flexible to deal with several situations and be output driven. \nThe cleaning of the University’s premises must be carried out in accordance with the following standards:\n•\tBritish Institute of Cleaning Science (BICSc) standard\n•\tNHS Wales National Standards of Cleanliness (2021) for all clinical areas\n•\tHealthcare Inspectorate Wales (HIW) expectations for all clinical areas\nThe University is an accredited Living Wage provider  and as such the University wants to achieve fair and non-exploitative working practices within this contract. The University has adopted the Welsh Government’s Code of Practice on Ethical Procurement in Supply Chains , which is designed to ensure that high-quality public services are delivered throughout Wales by a workforce that is treated legally, fairly and safely and is well rewarded. \nTo reflect this conviction the University has committed to paying the living wage for all the staff employed via our key out-sourced facilities management areas. As such, the cleaning staff currently employed by the incumbent supplier are paid the Living Wage. The University will therefore require the successful supplier to continue to pay those staff who work on this contract the Living Wage. ",
    "enquiryPeriod": {
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    "mainProcurementCategory": "services",
    "submissionMethodDetails": "Each stage will be conducted fully electronically via the University’s ‘InTend’ e-tender portal. All documentation will be issued via this portal and all responses must also be submitted via the portal. \nThe website for the address is as follows:\nhttps://in-tendhost.co.uk/cardiffmet/aspx/Home   ",
    "procurementMethodDetails": "Competitive flexible procedure",
    "expressionOfInterestDeadline": "2026-01-13T12:00:00+00:00"
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        "streetAddress": "Llandaff campus"
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  "initiationType": "tender"
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{
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  "date": "2025-10-10T12:32:21+01:00",
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    "value": {
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      "currency": "GBP",
      "amountGross": 8640000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Cardiff Metropolitan University is hosting a pre-market engagement event for the re-procurement of its Premises Cleaning contract, which expires on the 30th of June 2026. \nThe contract requires the cleaning of all the University’s premises, which are approximately 68,000 m2. The estate ranges from traditional offices, teaching spaces to laboratories and sporting facilities. \nThe contract will also include twice yearly window cleaning; a twice-yearly specialist clean of the Podiatry Department, light waste removal duties and carpet cleaning as required. \nThe cleaning services are required for 51 weeks of the year, apart from our sports facilities areas which are open to the public and require a cleaning service for 52 weeks of the year. \nThe successful supplier will be required to provide all cleaning materials and consumables, cleaning machinery and staff uniforms.\nAt this stage, it is also our intention to include a separate lot within the tender for the University’s summer residential cleaning requirements. This will be for the provision of a deep cleaning service of our student accommodation at the Cyncoed Campus (CF23 6XD) and the Plas Gwyn Halls of Residences (CF5 2XJ). In total, Cyncoed Campus consists of 484 en-suite bedrooms, 53 kitchens and all associated linked corridors. Plas Gwyn consists of 392 bedrooms, 49 kitchens and all linked corridors. This service is required annually between June and August. \nThe contract will be in place for a period of five-years, with two one-year extensions available (5+1+1).  \nThe objectives for the pre-market engagement event are:\n•\tTo allow the University to provide an overview of the requirements of the contract,\n•\tTo gauge interest around the contract opportunity,\n•\tTo assess the supplier’s ability to support the indicative contract timelines,\n•\tTo obtain feedback and answer any questions on the requirements as currently defined,\n•\tTo provide an opportunity for suppliers to raise any questions or concerns that they may have.",
    "communication": {
      "futureNoticeDate": "2025-11-17T23:59:59+00:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PPNB-5569-JLHH",
      "name": "Cardiff Metropolitan University",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKL22",
        "country": "GB",
        "locality": "Cardiff",
        "postalCode": "CF5 2YB",
        "countryName": "United Kingdom",
        "streetAddress": "Llandaff campus"
      },
      "details": {
        "url": "http://www.cardiffmet.ac.uk/procurement/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          },
          {
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS",
            "description": "Welsh devolved regulations apply"
          }
        ]
      },
      "identifier": {
        "id": "PPNB-5569-JLHH",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Sarah Hampson-Jones ",
        "email": "tenders@cardiffmet.ac.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "064149-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/064149-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-10-10T12:32:21+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-10-17T23:59:59+01:00",
        "description": "The University is hosting a pre-market engagement event for the re-procurement of its Premises Cleaning contract, which expires on the 30th of June 2026. \nThis event will take place at the University’s Cyncoed Campus (Cyncoed Road, Cardiff, CF23 6XD) on Thursday, 23rd October 2025 at 10.00am. \nThe deadline for submitting a response is 5pm, Friday 17th October 2025.\nThe University reserves the right to reject an application to attend sent after this deadline. \nIn order to confirm your attendance at this event, please register your interest on the University’s e-tendering portal, InTend.\nThe portal web address is: https://in-tendhost.co.uk/cardiffmet/aspx/Home\nSuppliers interested in attending must register on the portal and then express an interest in the project. Once registered, please complete the registration form (Page 4 of the Premises Cleaning attachment) and return via the correspondence function within the portal. \nOutgoing messages from the University will be sent to bidders using the email address entered as part of the portal registration process. In considering what email address to use for this purpose, we strongly recommend that a generic, shared email address is used to help avoid any loss of communication through changes of staff or staff sickness or holidays that may occur. \nAll documentation, questions and answers will be published against the opportunity on the portal following the event. \nDue to resource constraints, suppliers will be limited to two attendees per organisation. \nFollowing the event, we are also offering one-to-one question and answer sessions with representatives from the University to answer any questions, if so required. To request an appointment please use the messaging tool on the InTend e-tender site. \nThe one-to-one sessions will be available week commencing 3rd November between 10am and 4pm. The deadline to request these sessions is Tuesday 28th October at 12.00 noon. \nThese sessions will be conducted via Microsoft Teams and will be recorded. If the University believes that information that is shared in these sessions is relevant to other suppliers, the information may be shared with other suppliers.  The recording itself, will not however, be shared with other suppliers. \nPlease note - these sessions are optional; you may also raise any clarification questions you have via the messaging tool on the e-tender portal.  "
      }
    ]
  },
  "initiationType": "tender"
}