Official UK procurement notice
Preliminary Market Engagement for 3D Reality Capture, Scanning and Digital Asset Recording Solution
Authority: Carmarthenshire County Council (Local council)
What is being bought
Published requirement descriptionCarmarthenshire County Council wishes to undertake preliminary market engagement in relation to a potential requirement for a professional 3D reality capture solution capable of supporting surveying, spatial data capture, measured building survey work, CAD/BIM workflows and digital asset recording activities across the Authority.
The requirement may include suitable scanning or imaging equipment, associated accessories, compatible software, licenses, training, implementation support, technical support, maintenance and related services.
The Council is considering a potential requirement for a specialist 3D reality capture solution to support surveying, spatial data capture, point cloud production, CAD/BIM-related activity and digital asset recording. The purpose of this preliminary market engagement is to understand the range of solutions available and to gather information on technical capability, functionality, interoperability, data ownership, data hosting, software and licensing models, training, implementation, support, maintenance and whole-life cost considerations.
Interested suppliers are invited to provide information on available equipment, software and service options that may meet the Council's operational requirements, including compatibility with public sector workflows, examples of use by comparable public bodies, whole-life cost models and availability through public sector frameworks or other compliant procurement arrangements.
Indicative Scope
Professional terrestrial laser scanning, imaging or equivalent 3D reality capture equipment suitable for measured building survey and spatial data capture work.
Associated accessories, including tripods, batteries, chargers, cases and any other required field equipment.
Software for point cloud registration, processing, viewing, export and use within CAD/BIM workflows.
Licences, subscriptions or cloud services required to operate, process, store, host, access or share captured data.
Training, implementation support, technical support, maintenance, warranty and upgrade options.
Clear explanation of data ownership, data hosting, export formats, retention arrangements and ongoing access requirements.
This invitation is issued for information-gathering and early market engagement purposes only. It does not constitute an invitation to tender, a commitment to proceed with a future procurement process, or a commitment to award a contract.
CPV: Lasers · Mapping software package · Surveying, hydrographic, oceanographic and hydrological instruments and appliances
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How Carmarthenshire County Council buys Astronomical and optical instruments (CPV 3863), and who usually turns up
Carmarthenshire County Council’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Astronomical and optical instruments (CPV 3863) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means the winner is registered in the region where that contract was delivered.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered in Wales (Cymru).
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 38 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid11% / 19%
2–347% / 69%
4–65% / 13%
7+37% / 0%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate30% / 70%
Within ±2%50% / 10%
Above estimate20% / 20%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 3863Published estimate£33k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 23 past lots.
A forecast, not a list of bidders.
1 bid13%
2–335%
4–626%
7+26%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Planned procurement
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 6 Aug 2026, 11:25 BST
- Last source update
- 6 Aug 2026, 11:25 BST
- FTS notice number
2026/S 000-074600- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06dd6fFind a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
6 Aug 2026 → 1 Oct 2026 · 4 dates- Planning notice published76 days ago6 Aug 2026, 11:25 BST
- Market engagement53 days ago28 Aug 2026, 23:59 BST
Interested suppliers are requested to respond by email with concise written information addressing the areas set out in this notice. The Council may invite suppliers to take part in follow-up clarification discussions, demonstrations or Teams meetings where this would assist understanding of the market. Any such engagement will be managed to avoid giving any supplier an unfair advantage and to support a fair and transparent approach.
Interested parties should contact Shane Evans via email at [email protected]. Suppliers should clearly mark their response as: Preliminary Market Engagement - 3D Reality Capture Solution.
The Council is particularly interested in receiving information on: available 3D reality capture, scanning, imaging or digital asset recording solutions; the extent to which proposed solutions can meet surveying and spatial data capture requirements; data ownership and data hosting arrangements; software licensing and subscription models; compatibility with existing workflows and systems; training and implementation requirements; support, maintenance and upgrade arrangements; whole-life cost considerations; use by other local authorities or comparable public bodies; and availability through public sector frameworks or other compliant procurement arrangements. Any values, dates and assumptions included in this notice are indicative only and may be amended following market engagement.
Confidentiality: Responses will be treated as commercially confidential where appropriate. However, respondents should identify any information they consider commercially sensitive. Aggregated and anonymised feedback may be used to inform the Council's procurement strategy and any future specification.
No commitment: This notice does not constitute an invitation to tender. The Council is not obliged to proceed with a procurement, use a particular route to market, or award a contract. Participation in this engagement will not guarantee inclusion in any future procurement process.
- Tender notice expected50 days ago31 Aug 2026, 23:59 BST
- Contract starts20 days ago1 Oct 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published6 Aug 2026, 11:25 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender