Official UK procurement notice
Supply and Delivery of Cleaning and Hygiene Products to the Education Authority
Authority: The Education Authority (Central government)
What is being bought
Published requirement descriptionThis Framework Agreement will be established on behalf of EA, Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. www.education-ni.gov.uk/services/schools-plus ↗
Further Education Colleges in NI
www.nidirect.gov.uk/contacts/further-edu… ↗
Grant Controlled Integrated Education Schools in NI
www.nicie.org/parents/school-finder/ ↗
Independent School in NI
www.isc.co.uk/schools/northern-ire… ↗
Libraries NI
www.librariesni.org.uk/Libraries/ ↗
EA Teachers' and Educational Centres
Council for the Curriculum, Examination and Assessment NI (CCEA)
Armagh Observatory and Planetarium
Middletown Centre for Autism
Controlled Schools Support Council (CSSC)
Northern Ireland Council for Integrated Education (NICIE) who may also use this Framework.
- The authority expects to re-tender this requirement around 1 Oct 2029, 23:59 BST.
CPV: Air sanitisers · Anti-dust products · Bins · Brooms · Brooms and brushes and other articles for household cleaning · Brooms and brushes and other articles of various types · Buckets · Cleaning and polishing products · Cleaning cloths · Cleaning compounds · Cleaning products · Degreasing agents · +26 more
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 8 bids received · 8 suppliers appointed
- Framework period
- 4 yrs from 1 Apr 2026
- Supplier levy on call-offs (max %)
- 0.75% of call-off value · Management Levy included as per Schedule 31 Buyer Specific Terms
Published description of the framework
Direct call off at prices contained within the Framework Agreement.
Allowable provision for supplemental tenders as detailed within Framework document FMM-25-006 Framework Agreement.
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£8,166,028
- Technical & professional ability
Previous Experience
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- AC1 - Price: 100%
Published award criteria (1)
- AC1 - Price: The evaluation of this tender will be based on the assessment of Mandatory Requirements (Pass/Fail) and the prices submitted within the document FMM-25-006 Pricing Schedule to achieve the MAT bid for each item within each Section.
- Technical & professional ability
Previous Experience
- Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
- “Supply and Delivery of Cleaning and Hygiene Products to the Education…” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Oct 2029
- First published
- 9 Jun 2025, 17:17 BST
- Last source update
- 12 Mar 2026, 10:54 GMT
- Award evaluation window
- Submission end – 1 Mar 2026
- Authority reference
FMM-25-006- FTS notice number
2025/S 000-066499- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0545b1Find a Tender- Contract terms summary
Full details can be found in the CfT documents section on eTendersNI
- Risks
Potential increase in demand due to expanded scope including in the case of epidemic/pandemic: 50% contingency has been added to Framework value, and the inclusion of wording in the tender notice to highlight this as a “known unknown” and therefore reserve the right to seek costs either through a mini competition or direct request to Framework Providers for the supply of cleaning and hygiene related PPE items under this Framework should an urgent need arise in response to an epidemic/pandemic situation. Any such mini competition or direct request may include items such as FFP3 masks, aprons, gloves, hand sanitiser or other cleaning and hygiene related products that are specifically required to address this risk
Product unavailability or recall – Framework will include the right for the Buyer to seek prices from other framework providers if the awarded Supplier cannot fulfil the orders.
Manufacturer-driven changes, i.e. alterations to pack sizes – Allowances have been made in the Specification for variations or modifications if necessary and still providing best value for money
Legislative changes impacting demand e.g. environmental regulations – Specification allows for amends due to changes in legislation
These risks have been identified as "known unknown" risks
How it was run
Official notice- Appointment period ends
- 3 Dec 2025, 15:00 GMT
- Clarification deadline
- 14 Nov 2025, 15:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · 0.75% of call-off value · Management Levy included as per Schedule 31 Buyer Specific Terms
Timeline
9 Jun 2025 → 1 Apr 2026 · 10 dates- Planning notice published9 Jun 2025, 17:17 BST
- Market engagement23 Jun 2025, 23:59 BST
Education Authority Northern Ireland (EANI) is currently preparing to initiate a procurement process to award a framework for the supply and delivery of cleaning and hygiene products to the Education Authority throughout Northern Ireland. EANI wishes to engage with the market at this stage to establish the level of market interest and to gather information that will be beneficial in the retendering process. Suppliers who wish to participate in the market engagement exercise should complete the pre-market engagement questionnaire. Further information
including the questionnaire can be downloaded from CfT Documents of CfT 5985106. The questionnaire must be completed and submitted no later than 3 pm on the closing date detailed. There are no formal documents to be completed other than the questionnaire. Any information gathered will NOT be considered in any future tender evaluation exercise. Participation or non-participation in this pre-procurement market engagement shall not prevent any supplier from participating in a potential procurement process nor is it intended that any information supplied shall place any supplier at an advantage in any forthcoming procurement process. For the avoidance of doubt, this stage of the project is not part of a formal procurement process and there is no commitment, at this stage to carrying out such a process.
- Tender notice published364 days ago17 Oct 2025, 17:17 BST
- Clarification questions by336 days ago14 Nov 2025, 15:00 GMT
- Admission / appointment period ends317 days ago · period end, not a bid countdown3 Dec 2025, 15:00 GMT
- Assessment summaries sent241 days ago18 Feb 2026
- Standstill ends231 days ago27 Feb 2026, 23:59 GMT
- Award decision expected by229 days ago1 Mar 2026, 23:59 GMT
- Latest notice published218 days ago12 Mar 2026, 10:54 GMT
- Contract starts199 days ago1 Apr 2026, 00:00 BST
Notice history
16 events · 7 releases on Find a Tender · since 9 Jun 2025- Preliminary market engagement notice published9 Jun 2025, 17:17 BSTUK2
- Tender notice published17 Oct 2025, 17:17 BSTUK4
- Published value published: £8,166,02817 Oct 2025, 17:17 BST
- Status changed to active17 Oct 2025, 17:17 BST
- Procurement method changed17 Oct 2025, 17:17 BST
- Deadline published: 18 Nov 2025, 14:00 GMT17 Oct 2025, 17:17 BST
- Tender notice published14 Nov 2025, 09:18 GMTUK4
- Deadline moved to 21 Nov 2025, 15:00 GMT14 Nov 2025, 09:18 GMT+3 days · was 18 Nov 2025, 14:00 GMT
- Tender notice published20 Nov 2025, 15:23 GMTUK4
- Deadline moved to 26 Nov 2025, 15:00 GMT20 Nov 2025, 15:23 GMT+5 days · was 21 Nov 2025, 15:00 GMT
- Tender notice published25 Nov 2025, 11:01 GMTUK4
- Deadline moved to 3 Dec 2025, 15:00 GMT25 Nov 2025, 11:01 GMT+7 days · was 26 Nov 2025, 15:00 GMT
- Contract award notice published18 Feb 2026, 12:50 GMTUK6
- Status changed to complete18 Feb 2026, 12:50 GMT
- Contract signature expected2 Mar 2026, 23:59 GMTscheduled
- Contract details notice published12 Mar 2026, 10:54 GMTUK7
Published amendments (3)
The deadline for the submission of tenders has been extended from 18/11/2025 at 15:00 to 21/11/2025 at 15:00. The deadline for clarifications has been extended to 14/11/2025 at 15:00
The deadline for the submission of tenders has been extended from 21/11/2025 at 15:00 to 26/11/2025 at 15:00.
The deadline for the submission of tenders has been extended from 26/11/2025 at 15:00 to 03/12/2025 at 15:00.
Routine re-releases (7)
- 2025-11: 2 releases · 14 Nov 2025, 20 Nov 2025
- 2025-10: 1 release · 17 Oct 2025
- 2025-06: 1 release · 9 Jun 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Alliance Disposables Ltd, Banner Group Limited, CLEANCARE IRELAND LTDSME, CONCEPT SERVICES NI LTDSME, Creative Activity Group LtdSME, GALGORM CATERING & HYGIENE SUPPLIESSME +2 more1 Apr 2026 – 31 Mar 2030Options: The Buyer reserves the right to run Secondary Competitions as detailed within the tender documents. | £8,166,028 | 18 Feb 2026 | Awarded |
Contracts
FMM-25-006 Supply and Delivery of Cleaning and Hygiene Products to the Education Authority · Alliance Disposables Ltd, Banner Group Limited, CLEANCARE IRELAND LTDSME, CONCEPT SERVICES NI LTDSME, Creative Activity Group LtdSME, GALGORM CATERING & HYGIENE SUPPLIESSME +2 more
- Signed
- 2 Mar 2026
- Value
- £8,166,028
- Period
- 1 Apr 2026 – 31 Mar 2030
- Status
- active
- Options
- The buyer reserves the right to run Seconday Competitions as detailed within the tender documents
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8final-stage tenders · 12 at stage one | 5 | 0 | — |
Who bid
- wonGALGORM CATERING & HYGIENE SUPPLIESSME · Northern Ireland
- wonBANNER GROUP LIMITED · Yorkshire and the Humber
- wonALLIANCE DISPOSABLES LIMITED · North West England
- wonCLEANCARE IRELAND LTDSME · Northern Ireland
- wonCONCEPT SERVICES (NI) LTDSME · Northern Ireland
- wonStephens Catering Equipment Co LtdSME · Northern Ireland
- wonCreative Activity Group LtdSME · Northern Ireland
- wonLYRECO UK LIMITED · West Midlands
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Framework contractors & participating bidders
8 commercial parties on the notice- ALLIANCE DISPOSABLES LIMITEDFramework contractor
- BANNER GROUP LIMITEDFramework contractor
- CLEANCARE IRELAND LTDFramework contractor
- CONCEPT SERVICES (NI) LTDFramework contractor
- Creative Activity Group LtdFramework contractor
- GALGORM CATERING & HYGIENE SUPPLIESFramework contractor
- LYRECO UK LIMITEDFramework contractor
- Stephens Catering Equipment Co LtdFramework contractor
Official documents & specifications (7)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender