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Published 25 Mar 2026, 15:46 GMT

Official UK procurement notice

PR-11056-PA Windows and Doors Long Term Contracts

Official notice

Authority: Paragon Asra Housing Limited (Public body)·On behalf of: Faithorn Farrell Timms LLP

2 lotsWorksOpen procedureAbove thresholdSME suitableMax 1 lot per supplier
Sectors: Construction Materials & Prefab (44)Construction & Civil Engineering (45) Delivery: London (UKI)South East (UKJ25)
Published estimate£27,995,000total for 2 lots · £33,594,000 inc. VAT
Submissions closed 5 May 2026
Lots 2max 1 won per supplier
Contract term 3 yrsends 27 Sept 2029 · up to 27 Sept 2033 with extensions · starts 28 Sept 2026

What is being bought2 lots · detail below

Published requirement description

PA Housing Limited are procuring their two long term contracts to deliver window and door replacements to properties owned and managed by PA Housing Limited. The works required by the contract include, but are not restricted to the following; 1. window replacements, 2. street entrance door replacements, and 3. the replacement of rainwater goods where UPVC is not currently installed. The maximum term of the Contract will be seven years. There will be two regional lots located within London and the South East.

For more information about this opportunity, please visit the Delta eSourcing portal at:

www.delta-esourcing.com/tenders/UK-UK-Walton… ↗

To respond to this opportunity, please click here:

www.delta-esourcing.com/respond/7R3Y5K22C4 ↗

CPV: Guttering work · Installation of doors · Installation of doors and windows · Installation of doors and windows and related components · Installation of windows · Windows, doors and related items

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£27,995,000 together) · win at most 1 of them · same conditions of participation on every lot · same evaluation weights on every lot
Lot #1Surrey and South-West LondonRenewal 3 yrsSMEPublished value£20,415,000

Lot 1 - The delivery of window and door replacements to properties owned and managed by PA Housing Limited. The works required by the contract include, but are not restricted to the following; 1. window replacements, 2. street entrance door replacements, and 3. the replacement of rainwater goods where UPVC is not currently installed.

Contract period: 28 Sept 2026 – 27 Sept 2029 (3 yrs) · up to 27 Sept 2033 with extensionsValue: £20,415,000 exc. VAT · £24,498,000 inc. VAT
Delivery: London, South EastEligibility: SME eligible
Extensions: The Contract will run for an initial three year period, but there will be option to extend the Contract for a further four years in two equal two year periods.
44221000 Windows, doors and related items45261320 Guttering work45421100 Installation of doors and windows and related components45421130 Installation of doors and windows45421131 Installation of doors45421132 Installation of windows
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to the Tender Documents

  • Technical & professional ability

    Please refer to the Tender Documents

Lot #2London and outlying areasRenewal 3 yrsSMEPublished value£7,580,000

Lot 2 - The delivery of window and door replacements to properties owned and managed by PA Housing Limited. The works required by the contract include, but are not restricted to the following; 1. window replacements, 2. street entrance door replacements, and 3. the replacement of rainwater goods where UPVC is not currently installed.

Contract period: 28 Sept 2026 – 27 Sept 2029 (3 yrs) · up to 27 Sept 2033 with extensionsValue: £7,580,000 exc. VAT · £9,096,000 inc. VAT
Delivery: London, South EastEligibility: SME eligible
Extensions: The Contract will run for an initial three year period, but there will be option to extend the Contract for a further four years in two equal two year periods.
44221000 Windows, doors and related items45261320 Guttering work45421100 Installation of doors and windows and related components45421130 Installation of doors and windows45421131 Installation of doors45421132 Installation of windows
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to the Tender Documents

  • Technical & professional ability

    Please refer to the Tender Documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 55%Price: 45%
Published sub-criteria (2)
  • Technical: 55%
  • Price: 45%
Published award criteria (2)
  • Technical: All Elements
  • Price: All Elements
Lot distribution rule: No Supplier can be awarded more than one lot. If a Supplier was to be top placed on both Lots they will be awarded Lot 1 as this has the greater value and Lot 2 will be awarded to the second placed Supplier on that lot. Although Suppliers can only be awarded a maximum of one lot, each successful lot Supplier will be required to have step in rights to the other lot. This is in the event that one of the successful Suppliers is failing to deliver the works required in that given lot. The period of time for the step in rights will be limited to 12-18 months to allow PA to re-procure, or for a shorter period to allow PA to rectify the failure. Suppliers are therefore required to submit for both lots.
Conditions of participation · identical on every lot2
  • Economic & financial standing

    Please refer to the Tender Documents

  • Technical & professional ability

    Please refer to the Tender Documents

What this means for your bid
  • Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Unspecified in notice
First published
25 Mar 2026, 15:46 GMT
Last source update
25 Mar 2026, 15:46 GMT
Award evaluation window
Submission end – 31 Aug 2026
FTS notice number
2026/S 000-027462
Latest notice
Tender notice (UK4)
Classification (CPV)
Guttering workInstallation of doorsInstallation of doors and windowsInstallation of doors and windows and related componentsInstallation of windowsWindows, doors and related items
Delivery area
London (UKI)South East (UKJ25)
Official registry OCID
ocds-h6vhtk-06741c Find a Tender
Contract terms summary

As set out in the Form of Contract.

Review and risk notes
Risks

The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this stage but may relate to a Contract modification if the risk was to materialise:

1.Risk of legislative changes, regulatory changes or changes in law during the term of a Contract

2.Risk of unforeseen changes to delivery/operational standards

3.Risk of changes in technology, IT solutions or systems

4.Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services

5.Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic and the cost of living crisis)

6.Risk of unforeseen political impact

7.Risk of unforeseen increase in property volume.

8.Risk of performance failure by one of the Contractors meaning the other Contractor has to step in for a period of time whilst PA either re-procure or rectify the issue in question.

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
5 May 2026, 12:00 BST
Clarification deadline
23 Apr 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com ↗

Timeline

25 Mar 2026 → 28 Sept 2026 · 5 dates
  1. Tender notice published216 days ago
    25 Mar 2026, 15:46 GMT
  2. Clarification questions by187 days ago
    23 Apr 2026, 12:00 BST
  3. Submission deadline175 days ago
    5 May 2026, 12:00 BST
  4. Award decision expected by56 days ago
    31 Aug 2026, 23:59 BST
  5. Contract starts29 days ago
    28 Sept 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    25 Mar 2026, 15:46 GMT
    UK4

Contracting authority & participating public bodies

2 public bodies on the notice

Paragon Asra Housing Limited

Contracting authorityPublic authority - sub-central government GB-PPON: PQXH-2435-XGXM Case House, 85-89 High Street, Walton-on-Thames, South East, KT12 1DZContact name, email, phone

Other public bodies

  • Faithorn Farrell Timms LLPProcuring entityActing as procurement agents on behalf of PA Housing LimitedGB-PPON: PRTJ-3918-WNWT Orpington, LondonContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender