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Published 2 Jul 2024, 16:42 BST

Official UK procurement notice

PR-10151 - Aster Group Roofing Procurement

Official notice

Authority: Aster Group·Consortium: 2 public authorities

5 lotsWorksRestricted procedureMax 3 lots to bidMax 1 lot per supplier
Sectors: Construction & Civil Engineering (45) Delivery: South East (UKJ3)South West (UKK)
Published estimate£41,150,000total for 5 lots · 1 value update
Submissions closed 10 Oct 2024
Lots 5max 1 won per supplier · max 3 to bid
Contract term Varies by lotfirst lot 1 yr 7 mo from 1 Sept 2025 · see each lot

What is being bought5 lots · detail below

Published requirement description

The works required by the Contracts, include but are not restricted to the replacement of pitched roofs to domestic properties, the replacement of flat roofs to domestic properties, the replacement of other associated roofline goods such as fascia's, soffits, gutters, rainwater goods, etc.

CPV: Refurbishment work · Roof repair and maintenance work

Lots and requirements (5)Procurement structure

5 lots · all with a published value (£41,150,000 together) · a supplier may bid for at most 3 and win at most 1 of them
Lot #1SomersetRenewal South West 1 yr 7 moPublished value£7,000,000

Aster Group is looking to appoint a contractor to deliver its roof replacement programme from summer 2025 onwards which may include but is not limited to the replacement of pitched roofs, the replacement of flat roofs, the replacement of fascia's, soffits and rainwater goods and other associated roofing works. The approximate maximum value of this lot is envisaged to be circa 7000000 over the 3.5 year term. It is anticipated that the maximum term will be 3.5 years with an initial term of 1.5 years, with the option for a further two 1 year extensions. Additional information: The 3.5 year term is the maximum possible term.

Contract period: 1 Sept 2025 – 30 Mar 2027 (1 yr 7 mo)
Delivery: South West · Somerset
Extensions: The initial term is 1.5 years, with the option to extend for up to two years in one year durations. The value under II.2.6 is for the maximum term.Second stage: 5–null candidates invited to tenderVariant bids: not allowed
45261900 Roof repair and maintenance work45453100 Refurbishment work
Lot #2Dorset WestRenewal South West 1 yr 7 moPublished value£8,750,000

Aster Group is looking to appoint a contractor to deliver its roof replacement programme from summer 2025 onwards which may include but is not limited to the replacement of pitched roofs, the replacement of flat roofs, the replacement of fascia's, soffits and rainwater goods and other associated roofing works. The approximate maximum value of this lot is envisaged to be circa 8750000 over the 3.5 year term. It is anticipated that the maximum term will be 3.5 years with an initial term of 1.5 years, with the option for a further two 1 year extensions. Additional information: The 3.5 year term is the maximum possible term.

Contract period: 1 Sept 2025 – 30 Mar 2027 (1 yr 7 mo)
Delivery: South West · West Dorset
Extensions: The initial term is 1.5 years, with the option to extend for up to two years in one year durations. The value under II.2.6 is for the maximum term.Second stage: 5–null candidates invited to tenderVariant bids: not allowed
45261900 Roof repair and maintenance work45453100 Refurbishment work
Lot #3Dorset EastRenewal South West 1 yr 7 moPublished value£8,750,000

Aster Group is looking to appoint a contractor to deliver its roof replacement programme from summer 2025 onwards which may include but is not limited to the replacement of pitched roofs, the replacement of flat roofs, the replacement of fascia's, soffits and rainwater goods and other associated roofing works. The approximate maximum value of this lot is envisaged to be circa 8750000 over the 3.5 year term. It is anticipated that the maximum term will be 3.5 years with an initial term of 1.5 years, with the option for a further two 1 year extensions. Additional information: The 3.5 year term is the maximum possible term.

Contract period: 1 Sept 2025 – 30 Mar 2027 (1 yr 7 mo)
Delivery: South West · East Dorset
Extensions: The initial term is 1.5 years, with the option to extend for up to two years in one year durations. The value under II.2.6 is for the maximum term.Second stage: 5–null candidates invited to tenderVariant bids: not allowed
45261900 Roof repair and maintenance work45453100 Refurbishment work
Lot #4HampshireRenewal South East 1 yr 7 moPublished value£8,750,000

Aster Group is looking to appoint a contractor to deliver its roof replacement programme from summer 2025 onwards which may include but is not limited to the replacement of pitched roofs, the replacement of flat roofs, the replacement of fascia's, soffits and rainwater goods and other associated roofing works. The approximate maximum value of this lot is envisaged to be circa 8750000 over the 3.5 year term. It is anticipated that the maximum term will be 3.5 years with an initial term of 1.5 years, with the option for a further two 1 year extensions. Additional information: The 3.5 year term is the maximum possible term.

Contract period: 1 Sept 2025 – 30 Mar 2027 (1 yr 7 mo)
Delivery: South East · Hampshire
Extensions: The initial term is 1.5 years, with the option to extend for up to two years in one year durations. The value under II.2.6 is for the maximum term.Second stage: 5–null candidates invited to tenderVariant bids: not allowed
45261900 Roof repair and maintenance work45453100 Refurbishment work
Lot #5WiltshireRenewal South West 1 yr 6 moPublished value£7,900,000

Aster Group is looking to appoint a contractor to deliver its roof replacement programme from summer 2025 onwards which may include but is not limited to the replacement of pitched roofs, the replacement of flat roofs, the replacement of fascia's, soffits and rainwater goods and other associated roofing works. The approximate maximum value of this lot is envisaged to be circa 7900000 over the 3.5 year term. It is anticipated that the maximum term will be 3.5 years with an initial term of 1.5 years, with the option for a further two 1 year extensions. Additional information: The 3.5 year term is the maximum possible term.

Contract period: 1 Sept 2025 – 1 Mar 2027 (1 yr 6 mo)
Delivery: South West · Wiltshire
Extensions: The initial term is 1.5 years, with the option to extend for up to two years in one year durations. The value under II.2.6 is for the maximum term.Second stage: 5–null candidates invited to tenderVariant bids: not allowed
45261900 Roof repair and maintenance work45453100 Refurbishment work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: Aster reserves the right to award additional works to a successful Contractor in the event of Service failure by a Contractor appointed to another Lot where the Contractor to be awarded additional works originally bid for the Lot in which the additional works are required, subject to value, timescale and duration. For example, if a Contractor is successful in East Dorset and also tendered for but was not appointed to the Hampshire Lot, if the Contractor that was awarded the Hampshire Lot were to fail, Aster may award additional work to the East Dorset Contractor to cover some or all of the works in the Hampshire region.
Conditions of participation1
  • Suitability

    As set out in the procurement documents.

Staff
Names and qualifications of delivery staff must be submitted

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
2 Jul 2024, 16:42 BST
Last source update
6 Sept 2024, 16:10 BST
Authority reference
PR-10151
FTS notice number
2024/S 000-028659
Classification (CPV)
Refurbishment workRoof repair and maintenance work
Delivery area
South East (UKJ3)South West (UKK)
Official registry OCID
ocds-h6vhtk-047949 Find a Tender
Contract terms
Performance terms

As set out in the procurement documents.

Publisher note: Aster reserve the right to cancel this procurement at any stage. The values in this Contract Notice do not allow for inflation and as such may be subject to change. They are also exclusive of VAT. NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=232655. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:232655)

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals

Tender documents are also served through a separate tool: http://www.mytenders.co.uk ↗

Submission deadline
10 Oct 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
270 days from the deadline
Detailed submission instructions & authority contactsFrom official release

www.mytenders.co.uk ↗

Timeline

2 Sept 2024 → 1 Sept 2025 · 5 dates
  1. Next notice expected
    2 Sept 2024, 00:00 BST
  2. Notice published
    6 Sept 2024, 16:10 BST
  3. Submission deadline
    10 Oct 2024, 12:00 BST
  4. Invitations to tender expected
    22 Nov 2024
  5. Contract starts
    1 Sept 2025, 00:00 BST

Notice history

5 events · 2 releases on Find a Tender · since 6 Sept 2024
  1. Published value updated to £41,150,000
    6 Sept 2024, 16:10 BST
    was £28,000,000
  2. Status changed to active
    6 Sept 2024, 16:10 BST
  3. Procurement method changed
    6 Sept 2024, 16:10 BST
  4. Deadline published: 10 Oct 2024, 12:00 BST
    6 Sept 2024, 16:10 BST
  5. Buyer details updated
    6 Sept 2024, 16:10 BST

Contracting authority & participating public bodies

2 public bodies on the notice

Aster Group

Contracting authorityBody governed by public lawHousing and community amenities Aster Group Sarsen Court, Horton Avenue, Cannings Hill, Devizes, UK, SN10 2AZContact email, phone

Dispute resolution & review bodies

  • Cabinet OfficeReview contact point London
  • High Court of England and WalesMediation bodyReview body LondonContact email, phone
Process and specification contact points (1)
  • Faithorn Farrell Timms LLPProcess contact pointFaithorn Farrell Timms LLP Orpington, UKContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria