TenderlineUK
Procurement Intelligence
Search
Find a TenderClosedTender notice
Published 29 Aug 2025, 14:51 BST

Official UK procurement notice

PQ0609 - Frankfurt Christmas Market Advertising Screens

Official notice

Authority: Birmingham City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdConcession
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Radio, television, communication, telecommunication and related equipment (32)Business Services & Consultancy (79) Delivery: West Midlands (UKG31)
Concession value (operator's revenue)£1,090,000operator revenue, not the authority's budget
Submissions closed 19 Sept 2025
Contract term 3 yrsends 12 Oct 2028 · up to 12 Oct 2030 with extensions · starts 13 Oct 2025

What is being bought

Published requirement description

Birmingham City Council (the Council) is seeking to appoint an organisation for the provision of advertising screens for the Frankfurt Christmas Market.

Provision of advertising screens for the Frankfurt Christmas Market between 1st November and 24th December annually.

The concession contract for the services will commence in October 2025 and will be in place for a period of 3 years with the option to extend for a further 2 years.

The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access in-tendhost.co.uk/birminghamcc/ ↗ and submit your details to register.

If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: [email protected].

Your completed quotation submission should be returned by 12:00 (noon) on Friday 19th September 2025 via the 'in-tend' system in-tendhost.co.uk/birminghamcc ↗

CPV: Advertising services · Display screens · Screens

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsPublished value£1,090,000
Contract period: 13 Oct 2025 – 12 Oct 2028 (3 yrs) · up to 12 Oct 2030 with extensionsValue: £1,090,000 exc. VAT · £1,308,000 inc. VAT
Delivery: West Midlands
Extensions: The concession contract for the services will commence in October 2025 and will be in place for a period of 3 years with the option to extend for a further 2 years.
30231300 Display screens32351200 Screens79341000 Advertising services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Quality will account for 40% of the overall award criteria. The concession fee will account for 60% of the overall award criteria.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
29 Aug 2025, 14:51 BST
Last source update
29 Aug 2025, 14:51 BST
Authority reference
PQ0609
FTS notice number
2025/S 000-052508
Latest notice
Tender notice (UK4)
Classification (CPV)
Advertising servicesDisplay screensScreens
Delivery area
West Midlands (UKG31)
Official registry OCID
ocds-h6vhtk-059095 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
19 Sept 2025, 12:00 BST
Clarification deadline
8 Sept 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access in-tendhost.co.uk/birminghamcc/ ↗ and submit your details to register. You will then be able to log on which will enable you to download all relevant quotation documentation.

If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: [email protected].

Your completed quotation submission should be returned by 12:00 (noon) on Friday 19th September 2025 via the 'in-tend' system in-tendhost.co.uk/birminghamcc ↗

Timeline

29 Aug 2025 → 13 Oct 2025 · 4 dates
  1. Tender notice published
    29 Aug 2025, 14:51 BST
  2. Clarification questions by
    8 Sept 2025, 12:00 BST
  3. Submission deadline
    19 Sept 2025, 12:00 BST
  4. Contract starts381 days ago
    13 Oct 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    29 Aug 2025, 14:51 BST
    UK4

Contracting authority & participating public bodies

Birmingham City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCJJ-4826-QMLZ Council House, 1 Victoria Square, Birmingham, West Midlands, B1 1BBContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender