Official UK procurement notice
PP-10177 Parkfield Primary School Catering
Authority: Parkfield Primary School (Education)·On behalf of: Place Group Limited
What is being bought
Published requirement descriptionThis Invitation to Tender (“ITT”) has been issued by Place Group Limited as Agent of Parkfield Primary School (“the Client”). You are invited by the Client to tender for the provision of catering services in accordance with this ITT.
This procurement process is being undertaken in line with public procurement legislation and guidance, utilising the Open Procedure in accordance with the Procurement Act 2023. This procurement qualifies as a Light Touch service in line with the Common Procurement Vocabulary codes listed at Schedule 1 of The Procurement Regulations 2024.
Parkfield Primary School is a mixed-gender community primary school located on Parkfield Road in Taunton, Somerset, TA1 4RT. As part of their commitment, the school places strong importance on the delivery of a nutritious, appealing and well-managed catering service that encourages healthy eating habits, supports concentration and energy levels, and reflects the diverse needs of its pupils.
The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.
Further information on the Client’s requirements can be found at Attachment 1 Specification and Attachment 2 Client Data within the tender documentation.
The tender is being managed on the In-Tend portal at in-tendhost.co.uk/placegroup ↗ under project reference PP-10177 and all correspondence and communication will be via the In-Tend portal.
CPV: School catering services · School meals
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£595,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: Quality Assessment: 60% of overall score Price Assessment: 40% of overall score See ITT Part A document for full breakdown
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 29 Jan 2026, 13:23 GMT
- Last source update
- 3 Aug 2026, 11:44 BST
- Award evaluation window
- Submission end – 7 Apr 2026
- Authority reference
PP-10177- FTS notice number
2026/S 000-008044- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-061208Find a Tender- Contract terms summary
As per the contract terms and conditions included as part of the tender documentation
- Risks
Please see section 7 of Part A of the tender documentation for details of contract risks and dependencies.
How it was run
Official notice- Submission deadline
- 27 Feb 2026, 12:00 GMT
- Clarification deadline
- 20 Feb 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tender responses, and all clarifications and correspondence, must be submitted using the In-Tend portal at the following link, under project reference PP-10177: in-tendhost.co.uk/placegroup ↗
Timeline
29 Jan 2026 → 1 Sept 2026 · 7 dates- Tender notice published266 days ago29 Jan 2026, 13:23 GMT
- Clarification questions by244 days ago20 Feb 2026, 17:00 GMT
- Submission deadline237 days ago27 Feb 2026, 12:00 GMT
- Award decision expected by197 days ago7 Apr 2026, 23:59 BST
- Assessment summaries sent176 days ago29 Apr 2026, 00:00 BST
- Latest notice published80 days ago3 Aug 2026, 11:44 BST
- Contract starts51 days ago1 Sept 2026, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 29 Jan 2026- Tender notice published29 Jan 2026, 13:23 GMTUK4
- Contract award notice published29 Apr 2026, 15:34 BSTUK6
- Status changed to complete29 Apr 2026, 15:34 BST
- Contract signature expected25 May 2026, 23:59 BSTscheduled
- Contract details notice published3 Aug 2026, 11:44 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Aspens Services Limited1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: Option to extend for two further one-year periods at the discretion of the Client | £704,376 | 29 Apr 2026 | Awarded |
Contracts
PP-10177 Parkfield Primary School Catering · Aspens Services Limited
- Signed
- 31 Jul 2026
- Value
- £704,376
- Period
- 1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031 with extensions
- Status
- active
- Extensions
- Option to extend for two further one-year periods at the discretion of the Client
6 agreed KPIs: Food Quality · Marketing · Staffing …
- Food Quality, Balanced daily/weekly menu, as published. Where applicable in accordance with the specification and national nutritional standards Healthy and vegetarian options available Portion sizes in accordance with specification and national guidelines Food is appropriately presented Counters and display cabinets are well presented in accordance with the specification Presentation of platters; meat, fish and vegetarian items served separately
- Marketing, Pleasant, innovative point of sale material. Use of materials in accordance with specification Information notices displayed in appropriate positions Product price lists on display for all items (if applicable) Marketing plan maintained and delivered against
- Staffing, Correct uniforms worn by operators, including managers Good personal hygiene practices Wash hand basins fully stocked with correct signage in place Colour coded utensils in use Regular use of sanitiser Good management of cloths Staff are pleasant and courteous at all times Efficient service with adequate staff cover Service opens at stated times Staff engage in upselling (if applicable)
- Hygiene, Health & Safety, Standard of hygiene Area well organised and clear of obsolete catering equipment Utensils and crockery regularly washed; dishwasher clean Regular waste removal Standard of presentation and hygiene Standard of hygiene All products wrapped, labelled and stored correctly Separation of raw and cooked products All food within ‘use by’ date Standard of hygiene All products wrapped, labelled and stored correctly All food within ‘best before’ date Chemicals stored in a well ventilated, secure storage area away from food products Relevant chemical data sheets available in the vicinity Equipment clean and well maintained Adequate stock of light equipment available and stored correctly; separate utensils for each dish
- Operational Systems, HACCP/Assured Safe Catering systems in place and in use. Food safety manuals up to date Cleaning schedules and rotas are in place and signed off Food and equipment temperature monitoring/systems in place Fully implemented training plan, including Level 2 Award in Food Safety in Catering (or equivalent)
- Finance & Management, Duly authorised supervisor available Level of management support Complaints responded to in accordance with specification Surveys Budget Food production management systems in place Wastage monitoring systems in place Financial performance Weekly, monthly and annual reporting mechanisms adhered to
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Place Group LimitedProcess contact pointProcuring entityProcurement Agent on behalf of client
Bidders & participating suppliers
1 commercial party on the notice- ASPENS-SERVICES LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender documentation and all correspondence will be managed via the InTend portal under project reference PP-10177. Please register on the portal and express interest in the project to access the tender documentation.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender