Official UK procurement notice
PP-10171 Roxeth Primary School and Vaughan Primary School Cluster Cleaning
Authority: Roxeth Primary School (Education)·On behalf of: Place Group Ltd
What is being bought
Published requirement descriptionRoxeth Primary School and Vaughan Primary School are both situated within the London Borough of Harrow. Roxeth Primary School is located at Brickfields, Byron Hill Road, Harrow-on-the-Hill, Middlesex, HA2 0JA, while Vaughan Primary School is located at The Gardens, West Harrow, HA1 4EL.
The requirement comprises the provision of cleaning services for both Roxeth Primary School and Vaughan Primary School. The two schools are being tendered together as a cluster to achieve consistency of service delivery and operational efficiency across both sites.
Further information on the Client’s requirements can be found at Attachment 1 Specification and Attachment 2 Client Data.
The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.
Please note: Vaughan Primary School is currently in the midst of a planning application which if approved, will incorporate a new modular build of 93m2 on the school site. This will comprise of 1 classroom, 1 office and two toilet cubicles. Any new contract will have to take account of these additional new requirements. The new modular build will be on site in December.
In addition to this Vaughan Primary School would like to have a cleaner on site between 11.30am - 1.30pm with a specific remit to maintain the hygiene of the student and staff toilets, including the replacement of any consumables, disposing of rubbish, maintaining the cleanliness of the water fountains and the staffroom during this busy lunchtime period.
- How the procedure runs: This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below: 1) Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2. 2) Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£482,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: Quality Assessment: 60% of overall score Price Assessment: 40% of overall score See ITT Part A document for full breakdown
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 10 Nov 2025, 12:14 GMT
- Last source update
- 28 Sept 2026, 11:14 BST
- Award evaluation window
- Submission end – 1 Jun 2026
- Authority reference
PP-10171- FTS notice number
2025/S 000-072372- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05dd9bFind a Tender
- How it runs
This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below:
- Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2.
- Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2
How it was run
Official notice- Requests to participate (first stage)
- 10 Dec 2025, 12:00 GMT
- Submission deadline
- 10 Dec 2025, 12:00 GMT
- Clarification deadline
- 3 Dec 2025, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
10 Nov 2025 → 28 Sept 2026 · 8 dates- Tender notice published347 days ago10 Nov 2025, 12:14 GMT
- Clarification questions by324 days ago3 Dec 2025, 17:00 GMT
- Submission deadline317 days ago10 Dec 2025, 12:00 GMT
- Assessment summaries sent172 days ago5 May 2026, 00:00 BST
- Standstill ends162 days ago14 May 2026, 23:59 BST
- Award decision expected by144 days ago1 Jun 2026, 23:59 BST
- Contract starts53 days ago1 Sept 2026, 00:00 BST
- Latest notice published25 days ago28 Sept 2026, 11:14 BST
Notice history
5 events · 3 releases on Find a Tender · since 10 Nov 2025- Tender notice published10 Nov 2025, 12:14 GMTUK4
- Contract award notice published5 May 2026, 12:37 BSTUK6
- Status changed to complete5 May 2026, 12:37 BST
- Contract signature expected29 May 2026, 23:59 BSTscheduled
- Contract details notice published28 Sept 2026, 11:14 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| KGB Cleaning South West LtdSME1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: Option to extend for two further one-year periods at the discretion of the Client | £578,855 | 30 Apr 2026 | Awarded |
Contracts
PP-10171 Roxeth Primary School and Vaughan Primary School Cluster Cleaning · KGB Cleaning South West LtdSME
- Signed
- 28 Aug 2026
- Value
- £578,855
- Period
- 1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031 with extensions
- Status
- active
- Extensions
- Option to extend for two further one-year periods at the discretion of the Client
5 agreed KPIs: Aesthetics & Standards · Staffing · Hygiene, Health & Safety …
- Aesthetics & Standards, School classrooms are tidy and clean upon entry Windows and doors locked as appropriate after cleaning School receptions cleaned and polished in order to ensure inviting Areas of high importance/duty of care are cleaned and maintained to a high standard (parquet flooring etc.) Toilet floors free of marks, dirt and scuff marks Toilet areas Consumables and materials
- Staffing, Correct uniforms worn by operators, including managers DBS checks of staff are maintained and supplier regularly updates the School regarding DBS Good personal hygiene practices Cleaning cupboards wash hand basins fully stocked with correct signage in place Appropriate equipment in use New equipment provision Good management of cloths Staff are pleasant and courteous at all times Efficient service with adequate staff cover Service starts at stated times
- Hygiene, Health & Safety, Standard of hygiene Area well organised and clear of obsolete cleaning equipment Regular waste removal Equipment clean and well maintained Adequate stock of cleaning equipment/materials available and stored correctly.
- Operational Systems, COSHH systems in place and in use, safety manuals up to date Cleaning schedules and rotas are in place and signed off Fully implemented training plan
- Finance & Management, Wastage monitoring systems in place Financial performance Weekly, monthly and annual reporting mechanisms adhered to Duly authorised supervisor available Level of management support Complaints responded to in accordance with specification Surveys
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7final-stage tenders | 6 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Place Group LtdProcess contact pointProcuring entityProcurement Agent on behalf of client
Bidders & participating suppliers
1 commercial party on the notice- KGB CLEANING SOUTH WEST LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender