Official UK procurement notice
PP-10166 Colebourne Primary School & Beaufort School Cleaning
Authority: Colebourne Primary School (Education)·On behalf of: Place Group Ltd
What is being bought
Published requirement descriptionColebourne Primary School & Beaufort School are two primaries schools that share the same site, located at Stechford Road, Hodge Hill, Birmingham, B34 6AB.
There are no LGPS members of staff
In terms of the staff that have been identified as working at both schools, this will need to be split 50/50 from a financial, please check Attachment 6 Workforce Data for more details.
Please note that, in addition to the cleaning team, there are two members of staff currently employed in site support roles. Their hours are not included within the scope of the current contract. However, should the successful supplier have the capacity to take on these staff members, the client may require a pass-through arrangement to accommodate them.
Further information on the Client’s requirements can be found at Attachment 1 Specification and Attachment 2 Client Data.
The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.
The estimated contract value for this contract over the full potential 5-year period is £740,000.
- How the procedure runs: This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below: 1) Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2. 2) Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£740,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: Quality Assessment: 60% of overall score Price Assessment: 40% of overall score See ITT Part A document for full breakdown
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 6 Aug 2025, 14:53 BST
- Last source update
- 30 Apr 2026, 11:29 BST
- Award evaluation window
- Submission end – 1 Dec 2025
- Authority reference
PP-10166- FTS notice number
2025/S 000-046582- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05829fFind a Tender
- How it runs
This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below:
- Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2.
- Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2
How it was run
Official notice- Requests to participate (first stage)
- 1 Sept 2025, 12:00 BST
- Submission deadline
- 1 Sept 2025, 12:00 BST
- Clarification deadline
- 25 Aug 2025, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
6 Aug 2025 → 30 Apr 2026 · 8 dates- Tender notice published6 Aug 2025, 14:53 BST
- Clarification questions by25 Aug 2025, 23:59 BST
- Submission deadline1 Sept 2025, 12:00 BST
- Award decision expected by331 days ago1 Dec 2025, 23:59 GMT
- Assessment summaries sent266 days ago5 Feb 2026
- Standstill ends254 days ago16 Feb 2026, 23:59 GMT
- Contract starts211 days ago1 Apr 2026, 00:00 BST
- Latest notice published181 days ago30 Apr 2026, 11:29 BST
Notice history
5 events · 3 releases on Find a Tender · since 6 Aug 2025- Tender notice published6 Aug 2025, 14:53 BSTUK4
- Contract award notice published5 Feb 2026, 12:10 GMTUK6
- Status changed to complete5 Feb 2026, 12:10 GMT
- Contract signature expected2 Mar 2026, 23:59 GMTscheduled
- Contract details notice published30 Apr 2026, 11:29 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Sansum Solutions Group Limited1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Option to extend for two further one-year periods at the discretion of the Client | £727,374 | 4 Feb 2026 | Awarded |
Contracts
PP-10166 Colebourne Primary School & Beaufort School Cleaning · Sansum Solutions Group Limited
- Signed
- 31 Mar 2026
- Value
- £727,374
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
- Status
- active
- Extensions
- Option to extend for two further one-year periods at the discretion of the Client
5 agreed KPIs: Aesthetics & Standards · Staffing · Hygiene, Health & Safety …
- Aesthetics & Standards
- Staffing
- Hygiene, Health & Safety
- Operational Systems
- Finance & Management
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders · 19 at stage one | 3 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Place Group LtdProcess contact pointProcuring entityProcurement Agent on behalf of client
Bidders & participating suppliers
1 commercial party on the notice- SANSUM SOLUTIONS GROUP LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender